Moodle Workplace new features

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workplacelogo.png This feature is part of Moodle Workplace™, which is available through Moodle Certified Partners and Service Providers only.


Read on for Moodle Workplace 4.1 highlights. Full details of the release with technical information can be found in the Moodle Workplace 4.1 release notes.

Advanced tenant appearance settings

Tenant branding now includes two more settings that were available in Workplace 3.11: Navigation bar and Primary button colours.

We have added more granularity to the permissions to change the appearance of the tenant, so advanced settings such as custom SCSS can be restricted to specific role

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Advanced settings

All these advanced settings are now in a new section at the bottom, only available to users with permissions to edit the advanced branding

Tenant-allocation rules in the Shared Space

We have added two new conditions (“Users is allocated to tenant” and “User is not allocated to tenant”) and one action (“Allocate to tenant”) to Shared Dynamic Rules, with this addition we simplify the tenant allocation workflows for Admins in multi-tenant Workplace sites.

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New conditions

User allocated to tenant and User not allocated to tenant are now available as conditions in Shared Dynamic Rules

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New action

With this new action, users can be allocated to tenants in Shared Dynamic Rules

Other interesting features

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Import and export of core custom reports

Migration feature now supports import and export of Custom Reports using Moodle LMS native report sources.

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Improved support for My Teams in Workplace App

The new My Teams page now includes information about learning and tracking in the Workplace App.

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Hidden courses in My Courses and Programs

Improved how hidden courses are displayed in the My Courses and Program pages

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User profile field Dynamic Rules condition

Added "department" to User profile field condition in Dynamic Rules

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New catalogue settings

Added new settings in the catalogue to disable de Program Cover page and to hide the dates in Course Cover page


Read on for Moodle Workplace 4.1.2 highlights. Full details of the release with technical information can be found in the Moodle Workplace 4.1.2 release notes.

Search, filtering and reporting improvements to the Team overview block

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Quick filters

Allow users to sort and filter data quickly within the Team overview block, making it easier to find the information they need

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Full reports

Access to full progress reports for certification, program, and course reports provide a comprehensive overview of each team member's learning progress

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Live search

Allows users to search for specific items in real-time within the Team overview block.

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Warnings for overdue learning

Provide notifications and reminders to users when they are falling behind on their coursework or certifications

Automatic branding enhancement for tenants

Generate shades of grey automatically based on the tenant primary colour, to reinforce the brand identity while avoiding disturbing the experience.

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New setting

Use "Match gray tones hue with primary colour" to generate colours automatically

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The shades of gray match perfectly with the tenant primary colour

Improvements on Appointments

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Session list UI

New expandable UI for session details and bookings, with consistent navigation and design across activity modules

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Activity completion

New completion criteria based on attendance

Improvements on Dynamic Rules

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End jobs

New action to end all jobs for selected users

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Learning plans

New action to assign users to learning plans

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Suspend allocations

New option to suspend allocations added to the existing actions to deallocate user from program and certification

Lock shared department and position frameworks

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New setting to lock shared department and position frameworks, so only users with the right permissions can manage jobs related with locked departments and position frameworks.

Filters in Certificate PDF content

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New setting to apply only allowed filters to the PDF content.


Read on for Moodle Workplace 4.1.3 highlights. Full details of the release with technical information can be found in the Moodle Workplace 4.1.3 release notes.

Major features


Support contact by tenant

Now it is possible to configure the support contact information (support contact, support URL and availability) at a tenant level, so different tenant can have their own support contact settings


Team’s overdue learning warnings for managers

The team overview block in the My Teams page now displays a warning when there are people with overdue learning to their managers. This notice includes a link to the corresponding report.


User first login dynamic rule condition

Now it’s possible to create automations based on user’s first login.