Moodle Workplace new features: Difference between revisions

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{{Workplace}}
{{Workplace}}
=4.0=
=4.2=
Read on for Moodle Workplace 4.0 highlights. Full details of the release with technical information can be found in the [https://docs.moodle.org/dev/Moodle_Workplace_4.0_release_notes Moodle Workplace 4.0 release notes].
Read on for Moodle Workplace 4.2 highlights. Full details of the release with technical information can be found in the [[Moodle Workplace release notes|Moodle Workplace 4.2 release notes]].
__NOTOC__
__NOTOC__
 
==Appearance and branding==
== New Workplace 4 UI ==
===Automatic branding enhancement for tenants===
 
<p>Generate shades of grey automatically based on the tenant primary colour, to reinforce the brand identity while avoiding disturbing the experience.</p>
<p>We have brought to the Workplace theme all the great UX improvements in Moodle LMS 4.0: the new navigation, footer, styles and course format.</p>
<div class="card-deck mt-3">
<div class="card-deck mt-3">
<div class="card">
<div class="card">
<div class="card-body">
<div class="card-body">
[[File:wp4-new-theme.jpg|600px]]
[[File:tenant_branding_setting.jpg|600px|border]]
<h4 class="card-title">New theme</h4>
<h4 class="card-title">New setting</h4>
<p class="card-text">Workplace 4.0 new theme brings all UX improvements from Moodle LMS 4.0: the new navigation, footer and styles.
<p class="card-text">Use "Match gray tones hue with primary colour" to generate colours automatically</p>
</p>
</div>
</div>
<div class="card">
<div class="card-body">
[[File:wp4-login.jpg|600px]]
<h4 class="card-title">Login page</h4>
<p class="card-text">Login page has been redesigned in line with Moodle LMS.</p>
</div>
</div>
</div>
</div>
 
</div>
<div class="card">
<div class="card-body">
[[File:tenant_branding.jpg|600px|border]]
<h4 class="card-title">Colours</h4>
<p class="card-text">The shades of gray match perfectly with the tenant primary colour</p>
</div>
</div>
</div>
===Advanced tenant appearance settings===
<p>Tenant branding now includes two more settings that were available in Workplace 3.11: Navigation bar and Primary button colours.</p>
<p>We have added more granularity to the permissions to change the appearance of the tenant, so advanced settings such as custom SCSS can be restricted to specific role</p>
<div class="card-deck" style="width:50%">
<div class="card">
<div class="card-body">
[[File:Advanced tenant appearance settings.jpg|600px|border]]
<h4 class="card-title">Advanced tenant appearance settings</h4>
<p class="card-text">All these advanced settings are now in a new section at the bottom, only available to users with permissions to edit the advanced branding</p>
</div>
</div>
</div>
==My teams and Team overview block==
<div class="card-deck mt-3">
<div class="card-deck mt-3">
<div class="card">
<div class="card">
<div class="card-body">
<div class="card-body">
[[File:wp4-launcher.jpg|600px]]
[[File:team_overview_filters.jpg|600px|border]]
<h4 class="card-title">Workplace Launcher</h4>
<h4 class="card-title">Quick filters</h4>
<p class="card-text">Workplace launcher is now more scalable and now it is possible for plugins to add their own items</p>
<p class="card-text">Allow users to sort and filter data quickly within the Team overview block, making it easier to find the information they need</p>
</div>
</div>
</div>
</div>
<div class="card">
<div class="card">
<div class="card-body">
<div class="card-body">
[[File:wp4-admin-pages.jpg|600px]]
[[File:team_overview_reports.jpg|600px|border]]
<h4 class="card-title">Admin pages</h4>
<h4 class="card-title">Full reports</h4>
<p class="card-text">All workplace admin pages have new look with more actions available from inside the individual entities.</p>
<p class="card-text">Access to full progress reports for certification, program, and course reports provide a comprehensive overview of each team member's learning progress</p>
</div>
</div>
</div>
</div>
</div>
</div>
== New dashboard page ==
<p>By combining two new blocks ('In-progress courses' and 'New available courses'), the new dashboard page will guide users through their learning journey, showing which courses are in progress and which courses need to be started next. The dashboard is still fully customisable, so all blocks are still available if needed.</p>
<div class="card-deck mt-3">
<div class="card-deck mt-3">
<div class="card">
<div class="card">
<div class="card-body">
<div class="card-body">
[[File:wp4-in-progress-block.jpg|600px]]
[[File:team_overview_search.jpg|600px|border]]
<h4 class="card-title">'In-progress courses' block</h4>
<h4 class="card-title">Live search</h4>
<p class="card-text">This block shows all courses the learner is enrolled on and need to be completed.</p>
<p class="card-text">Allows users to search for specific items in real-time within the Team overview block.</p>
</div>
</div>
</div>
</div>
<div class="card">
<div class="card">
<div class="card-body">
<div class="card-body">
[[File:wp4-new-availalble-courses-block.jpg|600px]]
[[File:team_overview_warning.jpg|600px|border]]
<h4 class="card-title">'New available courses' block</h4>
<h4 class="card-title">Warnings for overdue learning</h4>
<p class="card-text">This block shows all courses that are available for the learner, so they can start working on them right away!</p>
<p class="card-text">Provide notifications and reminders to users when they are falling behind on their coursework or certifications</p>
</div>
</div>
</div>
</div>
</div>
</div>
== New Learner journey ==
<p>The process of navigating through courses and programs is polished to the max! Learners have a clearer understanding of their learning path and what is required from them at each step.</p>
<div class="card-deck mt-3">
<div class="card-deck mt-3">
<div class="card">
<div class="card">
<div class="card-body">
<div class="card-body">
[[File:wp4-mycourses-page.jpg|600px]]
[[File:team-overview-block-warnings.png|600px|border]]
<h4 class="card-title">My Courses page</h4>
<h4 class="card-title">Team’s overdue learning warnings for managers</h4>
<p class="card-text">New redesigned and extended “My Courses” page in LMS 4.0 to include Programs and Certifications as well.</p>
<p class="card-text">The Team overview block in the My teams page now displays a warning when there are people with overdue learning to their managers. This notice includes a link to the corresponding report.</p>
</div>
</div>
</div>
<div class="card">
<div class="card-body">
[[File:wp4-program-page.jpg|600px]]
<h4 class="card-title">New Program page</h4>
<p class="card-text">Programs and sets have their own independent pages now. This makes the process much easier to understand for learners.</p>
</div>
</div>
</div>
</div>
 
<div class="card">
<div class="card-body">
[[File:Improved support for My Teams in Workplace App.jpg|600px|border]]
<h4 class="card-title">Improved support for My teams in Workplace App</h4>
<p class="card-text">The new My teams page now includes information about learning and tracking in the Workplace App.</p>
</div>
</div>
</div>
==Dynamic Rules enhancements and new features==
<div class="card-deck mt-3">
<div class="card-deck mt-3">
<div class="card">
<div class="card">
<div class="card-body">
<div class="card-body">
[[File:wp4-program-cover.jpg|600px]]
[[File:User is allocated to tenant.jpg|600px|border]]
<h4 class="card-title">Program cover page</h4>
<h4 class="card-title">Tenant allocation conditions</h4>
<p class="card-text">Learners can now see what a program is about before accessing it. Later on, this information is available in the “Information tab”.</p>
<p class="card-text">User allocated to tenant and User not allocated to tenant are now available as conditions in Shared Dynamic Rules</p>
</div>
</div>
</div>
</div>
<div class="card">
<div class="card">
<div class="card-body">
<div class="card-body">
[[File:wp4-course-cover.jpg|600px]]
[[File:Add Allocate to tenant outcome to shared rules.jpg|600px]]
<h4 class="card-title">Course cover page</h4>
<h4 class="card-title">Allocate to tenant action</h4>
<p class="card-text">Similar to Programs, Courses now have their own cover page. This page shows relevant information about the course to the learner before before accessing it, and it’s available in the “Information tab”.</p>
<p class="card-text">With this new action, users can be allocated to tenants in Shared Dynamic Rules</p>
</div>
</div>
</div>
</div>
</div>
</div>
== Custom pages ==
<p>This new feature allows site administrators to create pages for different audiences and customise them using the same blocks available for dashboard customisation. </p>
<div class="card-deck mt-3">
<div class="card-deck mt-3">
<div class="card">
<div class="card">
<div class="card-body">
<div class="card-body">
[[File:wp4-custom-page-audience.jpg|600px]]
[[File:dynamic_rule_end_all_jobs.jpg|600px|border]]
<h4 class="card-title">Create pages for different audiences</h4>
<h4 class="card-title">End jobs</h4>
<p class="card-text">It's easy to set up a Custom page using positions and departments from the 'Organisation structure' feature (exclusive for Moodle Workplace).</p>
<p class="card-text">New action to end all jobs for selected users</p>
</div>
</div>
</div>
</div>
<div class="card">
<div class="card">
<div class="card-body">
<div class="card-body">
[[File:wp4-global-tenant-pages.jpg|600px]]
[[File:dynamic_rule_assign_to_learning_plan.jpg|600px|border]]
<h4 class="card-title">Global and Tenant-only pages</h4>
<h4 class="card-title">Learning plans</h4>
<p class="card-text">Admins can create custom pages at a site level or for a tenant only</p>
<p class="card-text">New action to assign users to learning plans</p>
</div>
</div>
</div>
</div>
 
</div>
</div>
<div class="card-deck mt-3">
<div class="card-deck mt-3">
 
<div class="card">
<div class="card">
<div class="card-body">
<div class="card-body">
[[File:dynamic_rule_deallocate_user.jpg|600px|border]]
[[File:wp4-editing-custom-pages.jpg|600px]]
<h4 class="card-title">Suspend allocations</h4>
<h4 class="card-title">Easy to customise</h4>
<p class="card-text">New option to suspend allocations added to the existing actions to deallocate user from program and certification</p>
<p class="card-text">Custom pages are editable in real time, and all changes are immediately visible to their audience. All blocks available in the dashboard are available for 'Custom pages'.</p>
</div>
</div>
</div>
</div>
<div class="card">
 
<div class="card-body">
<div class="card">
[[File:Add department to User profile field Dynamic Rules.jpg|600px|border]]
<div class="card-body">
<h4 class="card-title">User profile field Dynamic Rules condition</h4>
[[File:wp4-custom-pages-report.jpg|600px]]
<p class="card-text">Added "department" to User profile field condition in Dynamic Rules</p>
<h4 class="card-title">Reports for everyone</h4>
<p class="card-text">Combine this feature with 'Report' blocks (exclusive for Moodle Workplace) to create pages full or relevant reports.</p>
</div>
</div>
 
</div>
</div>
 
</div>
== New My teams page ==
</div>
 
<div class="card-deck mt-3" style="width:50%">
<p>This is a 'Custom page' (see above) found in Moodle Workplace out of the box! It contains the new 'My team' block, designed so managers and team leaders can easily keep track of their teammate's learning process.</p>
<div class="card">
 
<div class="card-body">
[[File:user-first-login-condition.png|600px|border]]
<h4 class="card-title">User first login Dynamic Rule condition</h4>
<p class="card-text">Now it’s possible to create automations based on user’s first login.</p>
</div>
</div>
</div>
== Appointments enhancements ==
<div class="card-deck mt-3">
<div class="card-deck mt-3">
<div class="card">
<div class="card">
<div class="card-body">
<div class="card-body">
[[File:wp4-my-teams-block.jpg|600px]]
[[File:appointments_booking_ui.jpg|600px|border]]
<h4 class="card-title">'Team overview' block</h4>
<h4 class="card-title">Session list UI</h4>
<p class="card-text">The 'Team overview' block displays all teammates of managers or department leads and their current learning progress.</p>
<p class="card-text">New expandable UI for session details and bookings, with consistent navigation and design across activity modules</p>
</div>
</div>
</div>
</div>
<div class="card">
<div class="card">
<div class="card-body">
<div class="card-body">
[[File:wp4-teams-full-reports.jpg|600px]]
[[File:appointments_booking_criteria.jpg|600px|border]]
<h4 class="card-title">Full reports</h4>
<h4 class="card-title">Activity completion</h4>
<p class="card-text">Managers and department leads can check full reports on their teammates learning with the new Certification, Program and Course progress reports.</p>
<p class="card-text">New completion criteria based on attendance</p>
</div>
</div>
</div>
</div>
</div>
</div>
== My Courses ==
<div class="card-deck mt-3">
<div class="card-deck mt-3">
<div class="card">
<div class="card">
<div class="card-body">
<div class="card-body">
[[File:wp4-learning-overdue.jpg|600px]]
[[File:Hidden courses in MyCourses and Programs.jpg|600px|border]]
<h4 class="card-title">Overdue learning at a glance</h4>
<h4 class="card-title">Hidden courses in My courses and Programs </h4>
<p class="card-text">Now it is easier to see at a glance if anybody in the team has any overdue learning thanks to the red dot and the "Overdue" badge</p>
<p class="card-text">Improved how hidden courses are displayed in the My courses and Program pages</p>
</div>
</div>
</div>
</div>
<div class="card">
<div class="card">
<div class="card-body">
<div class="card-body">
[[File:screenshot-placeholder.png|600px]]
[[File:New catalogue settings.png|600px|border]]
<h4 class="card-title">Program progress overview</h4>
<h4 class="card-title">New catalogue settings</h4>
<p class="card-text">Redesigned program progress overview report in line with the new Program page.</p>
<p class="card-text">Added new settings in the catalogue to disable de Program cover page and to hide the dates in Course cover page</p>
</div>
</div>
</div>
</div>
</div>
</div>
 
== Migration enhancements ==
== And much more... ==
<div class="card-deck mt-3" style="width:50%">
 
<div class="card">
<div class="card-body">
[[File:Migration of core reportbuilder custom reports.jpg|600px|border]]
<h4 class="card-title">Import and export of Moodle LMS custom reports</h4>
<p class="card-text">Migration feature now supports import and export of Custom Reports using Moodle LMS native report sources.</p>
</div>
</div>
</div>
=Other interesting features=
<div class="card-deck mt-3">
<div class="card-deck mt-3">
<div class="card">
<div class="card">
<div class="card-body">
<div class="card-body">
[[File:screenshot-placeholder.png|600px]]
[[File:organisation_structure_lock.jpg|600px|border]]
<h4 class="card-title">Branded Apps per tenant</h4>
<h4 class="card-title">Lock shared department and position frameworks</h4>
<p class="card-text">The new multi-tenant mobile settings not only improve the multi-tenancy support in the Workplace app but also makes it possible to have branded Apps for individual tenants</p>
<p class="card-text">New setting to lock shared department and position frameworks, so only users with the right permissions can manage jobs related with locked departments and position frameworks.
</div>
</p>
</div>
</div>
<div class="card">
</div>
<div class="card-body">
<div class="card">
[[File:screenshot-placeholder.png|600px]]
<div class="card-body">
<h4 class="card-title">Conversion of Custom Reports</h4>
[[File:certificate_filters.jpg|600px|border]]
<p class="card-text">Manual conversion of Custom Reports from Workplace 3.11 to Workplace 4.0, including the edition of legacy reports with the previous version of Report Builder.
<h4 class="card-title">Filters in Certificate PDF content</h4>
</p>
<p class="card-text">New setting to apply only allowed filters to the PDF content.</p>
</div>
</div>
</div>
</div>
</div>
<div class="card-deck mt-3" style="width:50%">
<div class="card">
<div class="card-body">
[[File:per-tenant-support-contact.png|600px|border]]
<h4 class="card-title">Support contact by tenant</h4>
<p class="card-text">Now it is possible to configure the support contact information (support contact, support URL and availability) at a tenant level, so different tenant can have their own support contact settings</p>
</div>
</div>
</div>
</div>

Latest revision as of 21:28, 30 May 2023

workplacelogo.png This feature is part of Moodle Workplace™, which is available through Moodle Certified Partners and Service Providers only.

4.2

Read on for Moodle Workplace 4.2 highlights. Full details of the release with technical information can be found in the Moodle Workplace 4.2 release notes.

Appearance and branding

Automatic branding enhancement for tenants

Generate shades of grey automatically based on the tenant primary colour, to reinforce the brand identity while avoiding disturbing the experience.

tenant branding setting.jpg

New setting

Use "Match gray tones hue with primary colour" to generate colours automatically

tenant branding.jpg

Colours

The shades of gray match perfectly with the tenant primary colour

Advanced tenant appearance settings

Tenant branding now includes two more settings that were available in Workplace 3.11: Navigation bar and Primary button colours.

We have added more granularity to the permissions to change the appearance of the tenant, so advanced settings such as custom SCSS can be restricted to specific role

Advanced tenant appearance settings.jpg

Advanced tenant appearance settings

All these advanced settings are now in a new section at the bottom, only available to users with permissions to edit the advanced branding

My teams and Team overview block

team overview filters.jpg

Quick filters

Allow users to sort and filter data quickly within the Team overview block, making it easier to find the information they need

team overview reports.jpg

Full reports

Access to full progress reports for certification, program, and course reports provide a comprehensive overview of each team member's learning progress

team overview search.jpg

Live search

Allows users to search for specific items in real-time within the Team overview block.

team overview warning.jpg

Warnings for overdue learning

Provide notifications and reminders to users when they are falling behind on their coursework or certifications

team-overview-block-warnings.png

Team’s overdue learning warnings for managers

The Team overview block in the My teams page now displays a warning when there are people with overdue learning to their managers. This notice includes a link to the corresponding report.

Improved support for My Teams in Workplace App.jpg

Improved support for My teams in Workplace App

The new My teams page now includes information about learning and tracking in the Workplace App.

Dynamic Rules enhancements and new features

User is allocated to tenant.jpg

Tenant allocation conditions

User allocated to tenant and User not allocated to tenant are now available as conditions in Shared Dynamic Rules

Add Allocate to tenant outcome to shared rules.jpg

Allocate to tenant action

With this new action, users can be allocated to tenants in Shared Dynamic Rules

dynamic rule end all jobs.jpg

End jobs

New action to end all jobs for selected users

dynamic rule assign to learning plan.jpg

Learning plans

New action to assign users to learning plans

dynamic rule deallocate user.jpg

Suspend allocations

New option to suspend allocations added to the existing actions to deallocate user from program and certification

Add department to User profile field Dynamic Rules.jpg

User profile field Dynamic Rules condition

Added "department" to User profile field condition in Dynamic Rules

user-first-login-condition.png

User first login Dynamic Rule condition

Now it’s possible to create automations based on user’s first login.

Appointments enhancements

appointments booking ui.jpg

Session list UI

New expandable UI for session details and bookings, with consistent navigation and design across activity modules

appointments booking criteria.jpg

Activity completion

New completion criteria based on attendance

My Courses

Hidden courses in MyCourses and Programs.jpg

Hidden courses in My courses and Programs

Improved how hidden courses are displayed in the My courses and Program pages

New catalogue settings.png

New catalogue settings

Added new settings in the catalogue to disable de Program cover page and to hide the dates in Course cover page

Migration enhancements

Migration of core reportbuilder custom reports.jpg

Import and export of Moodle LMS custom reports

Migration feature now supports import and export of Custom Reports using Moodle LMS native report sources.

Other interesting features

organisation structure lock.jpg

Lock shared department and position frameworks

New setting to lock shared department and position frameworks, so only users with the right permissions can manage jobs related with locked departments and position frameworks.

certificate filters.jpg

Filters in Certificate PDF content

New setting to apply only allowed filters to the PDF content.

per-tenant-support-contact.png

Support contact by tenant

Now it is possible to configure the support contact information (support contact, support URL and availability) at a tenant level, so different tenant can have their own support contact settings

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