Moodle Workplace new features: Difference between revisions

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{{Workplace}}
{{Workplace}}
=3.10=
=4.1=
Read on for Moodle Workplace 3.10 highlights. Full details of the release with technical information can be found in the [https://docs.moodle.org/dev/Moodle_Workplace_3.10_release_notes#3.10 Moodle Workplace 3.10 release notes].
Read on for Moodle Workplace 4.1 highlights. Full details of the release with technical information can be found in the [https://docs.moodle.org/dev/Moodle_Workplace_4.1_release_notes Moodle Workplace 4.1 release notes].
__NOTOC__
__NOTOC__
===Multi-tenant authentication===
== Advanced tenant appearance settings ==
<div class="contentblock">    
<p>Tenant branding now includes two more settings that were available in Workplace 3.11: Navigation bar and Primary button colours.</p>
  <div class="row-fluid">    
<p>We have added more granularity to the permissions to change the appearance of the tenant, so advanced settings such as custom SCSS can be restricted to specific role</p>
<p>The main feature of this release is the introduction of multi-tenant authentication plugins. We’ve put in place all the tools needed to make authentication plugins tenant aware, and made multi-tenant the two most used core plugins: Email-based self-registration and OAuth2.</p>
<div class="card-deck" style="width:50%">
<p>Now it’s possible to set different authentication configurations for each tenant in a Workplace site, including the availability of plugins or changing the settings for the same plugin in different tenants.</p>
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<div class="card-body">
    <ul class="thumbnails">    
[[File:Advanced tenant appearance settings.jpg|600px|border]]
      <li class="span6">    
<h4 class="card-title">Advanced settings</h4>
        <div class="thumbnail">    
<p class="card-text">All these advanced settings are now in a new section at the bottom, only available to users with permissions to edit the advanced branding</p>
[[File:Per-tenant authentication plugins - 01.png|600px]]
</div>
          <div class="caption">    
</div>
            <h4>Per-tenant authentication plugins</h4>    
</div>
            <p>Selected authentication settings such as authentication instructions and allowed domains can be overridden for individual tenants. Site administrators are also able to force some settings for all tenants. Tenant admin can override common settings or settings for multi-tenant auth plugins in their tenant using the new Authentication tab in the Users page.</p>  
== Tenant-allocation rules in the Shared Space ==
          </div>    
<p>We have added two new conditions (“Users is allocated to tenant” and “User is not allocated to tenant”) and one action (“Allocate to tenant”) to Shared Dynamic Rules, with this addition we simplify the tenant allocation workflows for Admins in multi-tenant Workplace sites.
        </div>    
</p>
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        <div class="thumbnail">    
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[[File:Per-tenant authentication plugins - 03.png|600px]]
[[File:User is allocated to tenant.jpg|600px|border]]
          <div class="caption">    
<h4 class="card-title">New conditions</h4>
            <h4>Multi-tenant auth plugins</h4>    
<p class="card-text">User allocated to tenant and User not allocated to tenant are now available as conditions in Shared Dynamic Rules</p>
            <p>Email-based self-registration and OAuth2 are now multi-tenant. Global administrator or tenant administrator can enable/disable these plugins on a tenant level and override their settings. When a new user signs up from a tenant-specific login page their account is automatically registered inside this tenant.</p>  
</div>
          </div>    
</div>
        </div>    
<div class="card">
      </li>        
<div class="card-body">
    </ul>    
[[File:Add Allocate to tenant outcome to shared rules.jpg|600px]]
  </div>
<h4 class="card-title">New action</h4>
<p class="card-text">With this new action, users can be allocated to tenants in Shared Dynamic Rules</p>
</div>
</div>
</div>
== Other interesting features ==
<div class="card-deck mt-3">
<div class="card">
<div class="card-body">
[[File:Migration of core reportbuilder custom reports.jpg|600px|border]]
<h4 class="card-title">Import and export of core custom reports</h4>
<p class="card-text">Migration feature now supports import and export of Custom Reports using Moodle LMS native report sources.</p>
</div>
</div>
<div class="card">
<div class="card-body">
[[File:Improved support for My Teams in Workplace App.jpg|600px|border]]
<h4 class="card-title">Improved support for My Teams in Workplace App</h4>
<p class="card-text">The new My Teams page now includes information about learning and tracking in the Workplace App.</p>
</div>
</div>
===Shared space===
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[[File:Shared reports - 01.png|600px]]
          <div class="caption">   
            <h4>Shared reports</h4>     
            <p>Reports are available now in the Shared Space and can be shared with all tenants or be only accessible to users with access to the shared space. This feature enables users to use the same report definition site-wide without duplicating the same reports in all tenants. It also allows creating cross-tenant reports. When a shared report is viewed from inside the tenant it only displays the users and entities from this tenant. When a shared report is viewed from Shared space it shows information from all tenants.</p> 
          </div>     
        </div>     
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    </ul>   
  </div>
</div>
</div>
===Migration===
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        <div class="thumbnail">   
[[File:Full site content migration - 02.png|600px]]
          <div class="caption">   
            <h4>Full site content migration</h4>     
            <p>Now it’s possible to migrate all the site content including all tenants in the system and all the courses with user data. This feature uses all the chained exporters and importers we introduced in the previous releases.</p>
          </div>     
        </div>     
      </li>   
    </ul>   
  </div>
</div>
</div>




===Dynamic rules===
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<div class="card-body">
    <ul class="thumbnails">    
[[File:Hidden courses in MyCourses and Programs.jpg|600px|border]]
      <li class="span6">    
<h4 class="card-title">Hidden courses in My Courses and Programs </h4>
        <div class="thumbnail">    
<p class="card-text">Improved how hidden courses are displayed in the My Courses and Program pages</p>
[[File:Tenant-allocation dynamic rules - 02.png|600px]]
</div>
          <div class="caption">    
</div>
            <h4>Tenant-allocation action</h4>    
<div class="card">
            <p>Use this action to move users between tenants or combine it with different conditions to automatically allocate new users to specific tenants.</p>
<div class="card-body">
          </div>    
[[File:Add department to User profile field Dynamic Rules.jpg|600px|border]]
        </div>    
<h4 class="card-title">User profile field Dynamic Rules condition</h4>
      </li>
<p class="card-text">Added "department" to User profile field condition in Dynamic Rules</p>
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</div>
        <div class="thumbnail">    
</div>
[[File:Tenant-allocation dynamic rules - 01.png|600px]]
</div>
          <div class="caption">    
<div class="card-deck mt-3" style="width:50%">
            <h4>User creation condition</h4>    
<div class="card">
            <p>These conditions allow selecting existing users depending on their creation date.</p>
<div class="card-body">
          </div>    
[[File:New catalogue settings.png|600px|border]]
        </div>    
<h4 class="card-title">New catalogue settings</h4>
      </li>    
<p class="card-text">Added new settings in the catalogue to disable de Program Cover page and to hide the dates in Course Cover page</p>
    </ul>
</div>
  </div>
</div>
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</div>
    <ul class="thumbnails">    
=4.1.2=
      <li class="span6">    
Read on for Moodle Workplace 4.1.2 highlights. Full details of the release with technical information can be found in the [https://docs.moodle.org/dev/Moodle_Workplace_4.1_release_notes#4.1.2 Moodle Workplace 4.1.2 release notes].
        <div class="thumbnail">    
__NOTOC__
[[File:Tenant-allocation dynamic rules - 03.png|600px]]
== Search, filtering and reporting improvements to the Team overview block ==
          <div class="caption">    
<div class="card-deck mt-3">
            <h4>Authentication method condition</h4>    
<div class="card">
            <p>Define new rules for users depending on the authentication methods that are used by them.</p>
<div class="card-body">
          </div>    
[[File:team_overview_filters.jpg|600px|border]]
        </div>    
<h4 class="card-title">Quick filters</h4>
      </li>  
<p class="card-text">Allow users to sort and filter data quickly within the Team overview block, making it easier to find the information they need</p>
      <li class="span6">    
</div>
        <div class="thumbnail">    
</div>
[[File:Re-implement "notify managers" in Notification outcome - 01.png|600px]]
<div class="card">
          <div class="caption">    
<div class="card-body">
            <h4>Improved options in 'Notification' action</h4>    
[[File:team_overview_reports.jpg|600px|border]]
            <p>When a user is notified, we can send a copy of the notification to their respective department leads and/or managers.</p>
<h4 class="card-title">Full reports</h4>
          </div>    
<p class="card-text">Access to full progress reports for certification, program, and course reports provide a comprehensive overview of each team member's learning progress</p>
        </div>    
</div>
      </li>
</div>
    </ul>
</div>
  </div>
<div class="card-deck mt-3">
<div class="card">
<div class="card-body">
[[File:team_overview_search.jpg|600px|border]]
<h4 class="card-title">Live search</h4>
<p class="card-text">Allows users to search for specific items in real-time within the Team overview block.</p>
</div>
</div>
<div class="card">
<div class="card-body">
[[File:team_overview_warning.jpg|600px|border]]
<h4 class="card-title">Warnings for overdue learning</h4>
<p class="card-text">Provide notifications and reminders to users when they are falling behind on their coursework or certifications</p>
</div>
</div>
</div>
== Automatic branding enhancement for tenants ==
<p>Generate shades of grey automatically based on the tenant primary colour, to reinforce the brand identity while avoiding disturbing the experience.</p>
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<div class="card-body">
[[File:tenant_branding_setting.jpg|600px|border]]
<h4 class="card-title">New setting</h4>
<p class="card-text">Use "Match gray tones hue with primary colour" to generate colours automatically</p>
</div>
</div>
<div class="card">
<div class="card-body">
[[File:tenant_branding.jpg|600px|border]]
<h4 class="card-title">Colours</h4>
<p class="card-text">The shades of gray match perfectly with the tenant primary colour</p>
</div>
</div>
</div>
</div>


===Dashboard===
== Improvements on Appointments ==
<div class="contentblock">    
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    <ul class="thumbnails">    
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[[File:appointments_booking_ui.jpg|600px|border]]
        <div class="thumbnail">    
<h4 class="card-title">Session list UI</h4>
[[File:New Workplace native users list page - 01.png|600px]]
<p class="card-text">New expandable UI for session details and bookings, with consistent navigation and design across activity modules</p>
          <div class="caption">    
</div>
            <h4>New Workplace native users list page</h4>    
</div>
            <p>Revamped users page with the list of all users on the site with the tenant information, bulk actions, and filters.</p>
<div class="card">
          </div>    
<div class="card-body">
        </div>    
[[File:appointments_booking_criteria.jpg|600px|border]]
      </li>  
<h4 class="card-title">Activity completion</h4>
      <li class="span6">    
<p class="card-text">New completion criteria based on attendance</p>
        <div class="thumbnail">    
</div>
[[File:Filter and sorting for programs and courses in Learning tab - 01.png|600px]]
</div>
          <div class="caption">    
</div>
            <h4>Filter and sorting for programs and courses in 'Learning' tab</h4>    
== Improvements on Dynamic Rules ==
            <p>Users can now filter courses and programs by their completion statuses and sort them by date, name, or last accessed.</p>
<div class="card-deck mt-3">
          </div>    
<div class="card">
        </div>    
<div class="card-body">
      </li>  
[[File:dynamic_rule_end_all_jobs.jpg|600px|border]]
    </ul>    
<h4 class="card-title">End jobs</h4>
  </div>
<p class="card-text">New action to end all jobs for selected users</p>
  <div class="row-fluid">   
</div>
    <ul class="thumbnails">    
</div>
      <li class="span6">    
<div class="card">
        <div class="thumbnail">    
<div class="card-body">
[[File:Different launchers for users with access to the shared space - 01.png|600px]]
[[File:dynamic_rule_assign_to_learning_plan.jpg|600px|border]]
          <div class="caption">    
<h4 class="card-title">Learning plans</h4>
            <h4>Different launchers for users with access to the shared space</h4>    
<p class="card-text">New action to assign users to learning plans</p>
            <p>The launcher is now clearly organised by tools that belong to the current tenant and 'global' ones, which affect the whole site.</p>
</div>
          </div>    
</div>
        </div>    
</div>
      </li>  
<div class="card-deck mt-3" style="width:50%">
    </ul>    
<div class="card">
  </div>
<div class="card-body">
[[File:dynamic_rule_deallocate_user.jpg|600px|border]]
<h4 class="card-title">Suspend allocations</h4>
<p class="card-text">New option to suspend allocations added to the existing actions to deallocate user from program and certification</p>
</div>
</div>
</div>
== Lock shared department and position frameworks ==
<div class="card-deck" style="width:50%">
<div class="card">
<div class="card-body">
[[File:organisation_structure_lock.jpg|600px|border]]
<p class="card-text">New setting to lock shared department and position frameworks, so only users with the right permissions can manage jobs related with locked departments and position frameworks.
</p>
</div>
</div>
</div>
== Filters in Certificate PDF content ==
<div class="card-deck" style="width:50%">
<div class="card">
<div class="card-body">
[[File:certificate_filters.jpg|600px|border]]
<p class="card-text">New setting to apply only allowed filters to the PDF content.</p>
</div>
</div>
===Workplace theme===
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        <div class="thumbnail">   
[[File:Reset tenant.png|600px]]
          <div class="caption">   
            <h4>Tenant reset to accessibility standard</h4>     
            <p>Now it's possible to reset the tenant's appearance in case changes in its appearance compromise the site accessibility.</p>
          </div>     
        </div>     
      </li>   
    </ul>   
  </div>
</div>
</div>
<hr>
=3.10.1=
Read on for Moodle Workplace 3.10.1 highlights. Full details of the release with technical information can be found in the [https://docs.moodle.org/dev/Moodle_Workplace_3.10_release_notes#3.10.1 Moodle Workplace 3.10.1 release notes]. 
===Programs and certifications===
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    <ul class="thumbnails">   
      <li class="span6">     
        <div class="thumbnail">   
[[File:program-users-bulk-actions.gif|600px]]
          <div class="caption">   
            <h4>Bulk actions for users allocated on programs/certifications</h4>     
            <p>Program and Certification users allocations can now be all edited at once. Available bulk actions for allocations are: Edit status and dates, Reset users program and De-allocate users.</p>
          </div>     
        </div>     
      </li>
    </ul>
  </div>
</div>
</div>


=4.1.3=
Read on for Moodle Workplace 4.1.3 highlights. Full details of the release with technical information can be found in the [https://docs.moodle.org/dev/Moodle_Workplace_4.1_release_notes#4.1.3 Moodle Workplace 4.1.3 release notes].


===Dynamic rules===
== Major features ==
<div class="contentblock">    
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    <ul class="thumbnails">   
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[[File:per-tenant-support-contact.png|600px|border]]
        <div class="thumbnail">    
<h4 class="card-title">Support contact by tenant</h4>
[[File:dynamic-rules-improvements.png|600px]]
<p class="card-text">Now it is possible to configure the support contact information (support contact, support URL and availability) at a tenant level, so different tenant can have their own support contact settings</p>
          <div class="caption">    
            <h4>Dynamic rules UI improvements</h4>    
            <p>Rules that are not completely based on events and, therefore, are not instant, are now marked as "Scheduled tasks" in the UI. Also, new filters had been added, making it easier to look for existing rules.</p>
          </div>     
        </div>     
      </li>   
    </ul>
  </div>
</div>
</div>
===Multi-tenancy===
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        <div class="thumbnail">   
[[File:move-users-between-tenants.png|600px]]
          <div class="caption">   
            <h4>Keep enrolments in the shared programs’ courses when used is moved to another tenant</h4>     
            <p>When a user is moved to another tenant, it's correspondent enrolments in all shared programs are kept and course groups are changed accordingly.</p>
          </div>     
        </div>     
      </li>
    </ul>
  </div>
</div>
</div>
 
<div class="card">
===Report builder===
<div class="card-body">
<div class="contentblock">    
[[File:team-overview-block-warnings.png|600px|border]]
  <div class="row-fluid">   
<h4 class="card-title">Team’s overdue learning warnings for managers</h4>
    <ul class="thumbnails">      
<p class="card-text">The team overview block in the My Teams page now displays a warning when there are people with overdue learning to their managers. This notice includes a link to the corresponding report.</p>
      <li class="span6">     
</div>
        <div class="thumbnail">   
[[File:improved-report-filters.png|600px]]
          <div class="caption">    
            <h4>Improved report filters container design</h4>    
            <p>The new filters look much cleaner and take less space on the screen.</p>
          </div>     
        </div>     
      </li>
    </ul>
</div>
</div>
<hr>
=3.10.2=
Read on for Moodle Workplace 3.10.2 highlights. Full details of the release with technical information can be found in the [https://docs.moodle.org/dev/Moodle_Workplace_3.10_release_notes#3.10.2 Moodle Workplace 3.10.2 release notes].
===Multi-tenancy===
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  <div class="row-fluid">   
    <ul class="thumbnails">   
      <li class="span6">     
        <div class="thumbnail">   
[[File:tenant-selector-login.png|600px]]
          <div class="caption">   
            <h4>Tenant selector on the login/signup page</h4>     
            <p>We’ve introduced a new site selector on the login and signup pages to help the user to select the correct tenant on the authentication page. The selector can be enabled at a site level, and each tenant’s visibility in the selector can be configured in tenant settings.</p>
          </div>     
        </div>     
      </li>
      <li class="span6">     
        <div class="thumbnail">   
[[File:oauth2-services-per-tenant.png|600px]]
          <div class="caption">   
            <h4>Configure OAuth2 services per tenant</h4>     
            <p>OAuth2 services can now be made available in all or some tenants only.</p>
          </div>     
        </div>     
      </li>
    </ul>
  </div>
  <div class="row-fluid">   
    <ul class="thumbnails">   
      <li class="span6">     
        <div class="thumbnail">   
[[File:authentication-plugin-per-tenant.png|600px]]
          <div class="caption">   
            <h4>Configure manual authentication plugin setting individually for each tenant</h4>     
            <p>It’s now possible for admins to override the Lock user fields settings for the manual auth methods for individual tenants.</p>
          </div>     
        </div>     
      </li>
      <li class="span6">     
        <div class="thumbnail">   
[[File:tenant-limit.png|600px]]
          <div class="caption">   
            <h4>Limit number of users</h4>     
            <p>Now it’s possible to set this limit per tenant and site-wide.</p>
          </div>     
        </div>     
      </li>
    </ul>
  </div>
</div>
</div>


===Shared space===
<div class="card-deck mt-3" style="width:50%">
<div class="contentblock">     
<div class="card">
  <div class="row-fluid">   
<div class="card-body">
    <ul class="thumbnails">    
[[File:user-first-login-condition.png|600px|border]]
      <li class="span6">    
<h4 class="card-title">User first login dynamic rule condition</h4>
        <div class="thumbnail">    
<p class="card-text">Now it’s possible to create automations based on user’s first login.</p>
[[File:shared-departments.png|600px]]
          <div class="caption">    
            <h4>Shared department and positions</h4>    
            <p>An Organisation Structure can now be created in the Shared Space to be used across all tenants. Jobs can be assigned to users in their tenants using shared Departments and Positions, and when moving users between tenants, jobs using shared departments and positions will be moved along.</p>
          </div>     
        </div>     
      </li>
    </ul>
  </div>
</div>
</div>
===Organisation structure===
<div class="contentblock">     
  <div class="row-fluid">   
    <ul class="thumbnails">   
      <li class="span6">     
        <div class="thumbnail">   
[[File:teams-ui-improvements.png|600px]]
          <div class="caption">   
            <h4>Teams and Jobs UI improvements</h4>     
            <p>The teams' table was redesigned to improve its readability and the overall look and feel.</p>
          </div>     
        </div>     
      </li>
    </ul>
  </div>
</div>
</div>
===Programs and Certifications===
<div class="contentblock">     
  <div class="row-fluid">   
    <ul class="thumbnails">   
      <li class="span6">     
        <div class="thumbnail">   
[[File:bulk-users-allocation.png|600px]]
          <div class="caption">   
            <h4>Bulk allocation to Programs and Certification from the users list</h4>     
            <p>We’ve added two new actions to the User list report to allocate users to programs and certifications</p>
          </div>     
        </div>     
      </li>
    </ul>
  </div>
</div>
</div>

Latest revision as of 20:56, 18 May 2023

workplacelogo.png This feature is part of Moodle Workplace™, which is available through Moodle Certified Partners and Service Providers only.

4.1

Read on for Moodle Workplace 4.1 highlights. Full details of the release with technical information can be found in the Moodle Workplace 4.1 release notes.

Advanced tenant appearance settings

Tenant branding now includes two more settings that were available in Workplace 3.11: Navigation bar and Primary button colours.

We have added more granularity to the permissions to change the appearance of the tenant, so advanced settings such as custom SCSS can be restricted to specific role

Advanced tenant appearance settings.jpg

Advanced settings

All these advanced settings are now in a new section at the bottom, only available to users with permissions to edit the advanced branding

Tenant-allocation rules in the Shared Space

We have added two new conditions (“Users is allocated to tenant” and “User is not allocated to tenant”) and one action (“Allocate to tenant”) to Shared Dynamic Rules, with this addition we simplify the tenant allocation workflows for Admins in multi-tenant Workplace sites.

User is allocated to tenant.jpg

New conditions

User allocated to tenant and User not allocated to tenant are now available as conditions in Shared Dynamic Rules

Add Allocate to tenant outcome to shared rules.jpg

New action

With this new action, users can be allocated to tenants in Shared Dynamic Rules

Other interesting features

Migration of core reportbuilder custom reports.jpg

Import and export of core custom reports

Migration feature now supports import and export of Custom Reports using Moodle LMS native report sources.

Improved support for My Teams in Workplace App.jpg

Improved support for My Teams in Workplace App

The new My Teams page now includes information about learning and tracking in the Workplace App.


Hidden courses in MyCourses and Programs.jpg

Hidden courses in My Courses and Programs

Improved how hidden courses are displayed in the My Courses and Program pages

Add department to User profile field Dynamic Rules.jpg

User profile field Dynamic Rules condition

Added "department" to User profile field condition in Dynamic Rules

New catalogue settings.png

New catalogue settings

Added new settings in the catalogue to disable de Program Cover page and to hide the dates in Course Cover page

4.1.2

Read on for Moodle Workplace 4.1.2 highlights. Full details of the release with technical information can be found in the Moodle Workplace 4.1.2 release notes.

Search, filtering and reporting improvements to the Team overview block

team overview filters.jpg

Quick filters

Allow users to sort and filter data quickly within the Team overview block, making it easier to find the information they need

team overview reports.jpg

Full reports

Access to full progress reports for certification, program, and course reports provide a comprehensive overview of each team member's learning progress

team overview search.jpg

Live search

Allows users to search for specific items in real-time within the Team overview block.

team overview warning.jpg

Warnings for overdue learning

Provide notifications and reminders to users when they are falling behind on their coursework or certifications

Automatic branding enhancement for tenants

Generate shades of grey automatically based on the tenant primary colour, to reinforce the brand identity while avoiding disturbing the experience.

tenant branding setting.jpg

New setting

Use "Match gray tones hue with primary colour" to generate colours automatically

tenant branding.jpg

Colours

The shades of gray match perfectly with the tenant primary colour

Improvements on Appointments

appointments booking ui.jpg

Session list UI

New expandable UI for session details and bookings, with consistent navigation and design across activity modules

appointments booking criteria.jpg

Activity completion

New completion criteria based on attendance

Improvements on Dynamic Rules

dynamic rule end all jobs.jpg

End jobs

New action to end all jobs for selected users

dynamic rule assign to learning plan.jpg

Learning plans

New action to assign users to learning plans

dynamic rule deallocate user.jpg

Suspend allocations

New option to suspend allocations added to the existing actions to deallocate user from program and certification

Lock shared department and position frameworks

organisation structure lock.jpg

New setting to lock shared department and position frameworks, so only users with the right permissions can manage jobs related with locked departments and position frameworks.

Filters in Certificate PDF content

certificate filters.jpg

New setting to apply only allowed filters to the PDF content.

4.1.3

Read on for Moodle Workplace 4.1.3 highlights. Full details of the release with technical information can be found in the Moodle Workplace 4.1.3 release notes.

Major features

per-tenant-support-contact.png

Support contact by tenant

Now it is possible to configure the support contact information (support contact, support URL and availability) at a tenant level, so different tenant can have their own support contact settings

team-overview-block-warnings.png

Team’s overdue learning warnings for managers

The team overview block in the My Teams page now displays a warning when there are people with overdue learning to their managers. This notice includes a link to the corresponding report.

user-first-login-condition.png

User first login dynamic rule condition

Now it’s possible to create automations based on user’s first login.