Moodle Workplace new features

From MoodleDocs

workplacelogo.png This feature is part of Moodle Workplace, which is available through Moodle Partners.


Read on for Moodle Workplace 3.9 highlights. Full details of the release with technical information can be found in the Moodle Workplace 3.9 release notes.


With a simple, clean and intuitive interface, migrating things has never been so easy in Moodle.

Workplace migration is capable of:

  • Chained migration. Exporters and Importers can be chained together. For instance, when exporting Certifications, we delegate to other exporters to handle programs, courses and dynamic rules.
  • Pluggable. Migration APIs are pluggable by design, to allow you to create your exporters and importers easily.
  • Ready to implement 3rd party exporters and importers.
  • Command-line interactive interface: php admin/tool/wp/cli/export.php , php admin/tool/wp/cli/import.php


Export UI

Export the content from a Moodle Workplace instance in only three straightforward steps.


Import UI

Import content to a Moodle Workplace instance from an exported file, customising the process on each step and solving conflicts if needed.


Command-line interactive interface (CLI)

Export and import Moodle Workplace content using a CLI interface.

Migration: Exporters and Importers

export - step 2 - programs.png


Export and import programs with their courses, user allocations and component dynamic rules.

export - step 2 - certifications.png


Export and import certifications with their associated programs, courses, user allocations and component dynamic rules

export - step 2 - organisation structure jobs.png

Organisation Structure Jobs

Export and import jobs with their associated department and position frameworks.

export - step 2 - organisation structure frameworks.png

Organisation Structure Frameworks

Export and import department and position frameworks with the whole hierarchy for departments and/or positions.

export - step 2 - dynamic rules.png

Dynamic Rules

Export and import Dynamic Rules definition, conditions and actions.

export - step 2 - courses.png


Export and import courses with default options.

Report builder

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New condition: Relation to the report viewer

Pre-filter any report to show only information related to the viewer.

Learner dashboard

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Improved course information modal

Now users can access all the information about a program course from the UI.


Read on for Moodle Workplace 3.9.1 highlights. Full details of the release with technical information can be found in the Moodle Workplace 3.9.1 release notes.

Migration: Exporters and Importers


Custom reports

Export and import custom reports, including audience and schedule data.



Export and import issued certificates and templates.


Organisation structure CSV

Import departments and positions (with or without hierarchy) from a CSV file.

Manager dashboard


Organisation structure filter

Now managers can see their team members from different perspectives.


Read on for Moodle Workplace 3.9.2 highlights. Full details of the release with technical information can be found in the Moodle Workplace 3.9.2 release notes,

Shared space


Shared space

Shared Space comes into play to ease the sharing of different entities across all tenants, maximising re-utilisation of learning entities and improving automation when we add Report Builder and Dynamic Rules to the mix.

Shared Space enables easy sharing of entities across all tenants. It works like a special tenant where users can create supported entities to be available in other tenants.


Shared programs and certifications

Programs and Certifications created in the Shared space will be available for all tenants.

From a Manager and Learner perspective, shared programs and certifications work the same way: Managers can view and allocate users from their teams and Learners will see shared programs on their dashboards and in the reports the same way they see any other program.

Learners from different tenants are always allocated to separate groups in the shared courses.

Migration: Exporters and Importers



With tenants migration now it’s possible to migrate whole tenants’ content and configuration using all the chained exporters and importers we introduced on the previous releases.



Export and import cohorts, including its details and members.



Export and import users, including user's profile information, their pictures and suspended users, if needed.


Course categories

Export and import course categories, including its details, course structures, certificate templates, cohorts details and members.

Students dashboard


Redesigned learning tab

This is a major change in the Workplace learner dashboard. Programs and Courses are not separated in different tabs anymore, with the new Learning tab all the learning entities are shown in the same tab.

We took the opportunity to improve the UI as well.



"Course certificate" activity

With this activity module now it’s possible to configure certificates at a course level.

This certificate can be configured to be issued automatically when the activity is available without any user intervention.

Workplace theme


Raw initial SCSS and Raw SCSS

Added new theme settings which allow overriding the initial SCSS variables and add new SCSS to the theme without modifying anything in the backend. Customising the whole Moodle Workplace site has never been so easy!



Improved users tab

A lot of small changes improved the programs "Users" tab radically like adding the user's pictures and links to their user profile, new reports on users progress and the option to preview the program like the learner sees it in their dashboards.