Moodle Workplace new features

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workplacelogo.png This feature is part of Moodle Workplace™, which is available through Moodle Partners only.

3.11

Read on for Moodle Workplace 3.11 highlights. Full details of the release with technical information can be found in the Moodle Workplace 3.11 release notes.

Report Builder Audiences and Schedules

This release includes a new interface for Audiences and Schedules, making possible to grant access to report based on cohorts and system roles in addition to the audiences based on Departments and Positions.

Schedules can now be defined more easily just by selecting a report audience.

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New Audiences UI

The audience UI has been completely refactored making it easier to introduce new audience types following the same approach as in Dynamic Rules conditions and actions. There are three new types of audiences available for system roles, cohorts and manually added users

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New Scheduling

Following audiences, Report Builder scheduling has been refactored too. Now you can just pick any existing audiences as recipients to easily schedule a report for them.


Audience types

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Job

With this redesigned type of audience is possible to give access to a report to users in specific departments and/or positions

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Cohort

The users in the selected cohorts will have access to the report


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Manually added users

Use this type of audience to select manually the users you want to give access to a report

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System role

Use this type of audience to give access to a report to all users with a specific role assigned

New My Learning and My Teams blocks

Learning Overview and Teams can now be added as standard blocks to the dashboard, and can be combined with the existing settings to disable the Learning and Team tabs to bring more customisation to the Workplace dashboard.

Both blocks can be added now to any region in the dashboard.


My Learning

This block keeps all the functionality of the Learning tab: show all courses, programs and certifications for the user, with two different views and filters

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My Teams

This block keeps all the functionality of the Teams tab: show people reporting to the user, with users and job details and relevant information about completion and overdue or expired learning

SAML2 in Workplace

In this release, we've completed the first stage towards supporting different per-tenant configurations for one of the most used authentication plugins in the Workplace sector: SAML2. Workplace 3.11 improves SAML2 compatibility making it ready for multi-tenancy implementation which will be added in 3.11.1.

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SAML2

Workplace 3.11 is compatible with the next auth_saml2 version that will be released soon

Other interesting features

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New activity completion UI

Moodle Workplace course format activity completion UI has been updated following the new UI introduced in Moodle 3.11

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Departments and Positions UI for a very large number of nodes

Organisation Structure UI now supports hierarchies with a very large number of nodes: the parent for a department or position now can be edited in the form and the drag and drop has been disabled when there are too many nodes


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Dynamic rules condition for Competencies

With this new condition, now is possible to define automation based on competencies using Dynamic Rules

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Appointments Booking completion based on booking

Now it's possible to define completion criteria for Appointments based on session booking

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Disable live data in custom reports editing

Live data can now be disabled in custom report editing for performance reasons. This is especially relevant to very large Workplace installations with massive data sets.

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Accessibility toolkit

Moodle Workplace 3.11 supports the [Accessibility_toolkit|Accessibility toolkit]] recently introduced in Moodle 3.11

3.11.1

Read on for Moodle Workplace 3.11.1 highlights. Full details of the release with technical information can be found in the Moodle Workplace 3.11.1 release notes.

Per-tenant dashboards

Now it’s possible to define a specific dashboard for each tenant with the same editing capabilities Moodle already implements in the core Dashboard. Thanks to this, tenants administrators will be able to manage their tenant’s dashboard and reset the configuration for users in the tenant.

Default site dashboard page

The global administrator can configure blocks on the default site dashboard

Tenant dashboard page

Either global administrator or tenant administrator can configure the blocks on the separate dashboard, default for the users in this tenant only

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Create tenant dashboard

Each tenant can choose to create a personalised dashboard

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Link tenant dashboard

Tenant dashboard can be linked back to the site default dashboard

Multi-tenant SAML2

auth_saml2 now supports per-tenant configuration in Workplace.

Configure SAML2 services per tenant

Identity providers in SAML2 can be limited to individual tenants

Locking user fields on a per-tenant basis

Individual tenants can enable or disable the SAML2 plugin and also override fields locking

Configure different user profile fields per tenant

We have extended multi-tenancy support in user profile fields to allow the definition of different user profile fields per each tenant.

Profile categories can be linked to individual tenants

When profile fields belong to tenant-specific categories they will only appear for users in those tenants, including sign-up and edit forms

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Profile fields can be defined as identity fields

Additionally, you can define profile fields as identity fields, which means that various user reports across Moodle Workplace will display the fields relevant to the current tenant.

Other interesting features

Report Builder Audiences and Schedules UI improvements

Audiences and Schedules UI are now more intuitive and self-explanatory for users

MyTeams block UI Improvements

My Teams block now occupies less vertical space when added to the side regions


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Add filters to Programs and Certifications admin pages

Easier search for programs and certifications

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Add jobs information to Course enrolments and participants report sources

Now you can add user jobs to the custom reports on course participants or enrolments

3.11.3

Read on for Moodle Workplace 3.11.3 highlights. Full details of the release with technical information can be found in the Moodle Workplace 3.11.3 release notes.

Responsive Layout for Custom Reports

We have introduced a Card View for Custom Reports that will allow you to configure the report layout for narrow views when the block is in the sidebar or you’re just using a smaller device.

Card view

The Card view feature introduces the responsive layout design in Report Builder. Now reports are responsive, switching to the Card view when in a small device or narrow container.

Card View configuration

Report Builder editing interface for Custom Reports now includes a section to configure the Card View for every custom report.

Report block

The new Report block can be tailored for region in Moodle Workplace with different layout options. By selecting Cards or Table we decide which one to use regardless of the screen or block size. Adaptative can be used let Moodle Workplace select it automatically depending on the available space.

Report block configuration

To select a report for the block and define specific layout and pagination for the embedded report

Link to full report

The full verion of a report is always available in all layouts and regions.

Card View in side block bar

Card View in the main region

Table view in the side block bar

Table view in the main region

Other interesting features

All users audience for Custom Reports

Use this audience to give access to all users in the tenant to any report

Accordion layout for custom reports settings

We’ve improved the Report Builder editing interface with a new accordion layout for the different report configurations such as Filter, Conditions, Sorting, the Card View and many more to come.

Add preferred language to user creation form

Now it's possible to select a default language in the user creation form

3.11.4

Read on for Moodle Workplace 3.11.4 highlights. Full details of the release with technical information can be found in the Moodle Workplace 3.11.4 release notes.

Cross-tenant Dynamic rules

Now it’s possible to configure automations in the Share Space. You can create conditions and actions using Programs, Certifications and Organisation structure entities that are defined in the Shared space, as well as courses, cohorts and certificates that are shared (do not belong to any tenant's category). We will add the possibility to also use non-shared entities in the future versions.

Creating rules in the Shared Space

Cross-tenant rules are created in the Shared Space, like any other shared entity. When creating a rule in the Shared Space, only relevant conditions and actions are available.

Cross-tenant rules in a specific tenant

Shared rules will be shown in the Dynamic Rules interface in all tenants, with a "Shared Space" badge like other shared entities. These rules can be only edited, enabled or disabled in the Shared Space.

Audiences and Schedules in Shared Reports

Shared reports now include Audiences and Scheduling for better re-utilization across all tenants.

Audiences in Shared Reports

Audiences in Shared Reports work in the same way as they work within a tenant, allowing to select one or several available audiences. Some audience types might not be available in the Shared Space.

Schedules in Shared Reports

Like in tenant reports, schedules in Shared Reports allow to send reports in various formats to pre-defined audiences in a timely basis.

Manager audience type for Report Builder

This new audience type is now available in tenant and shared reports to create reports for Managers or Department Leads and send them schedules.

Manager audience type

Using this new audience, available in local and shared reports, you can make reports available to all Managers, Department Leads or both.

Multiselect for several conditions in Dynamic Rules

We have updated several conditions related to Departments, Positions, Programs and Certifications in Dynamic Rules to allow selecting multiple entities.

These conditions include a new setting to set the criteria when there are several programs selected.

Program completed

Criteria:

  • All of the selected programs have been completed
  • At least one of the selected programs is completed
  • Every time a user completes any of the selected programs (available soon)

Certification certified

Criteria:

  • All of the selected certifications have been certified
  • At least one of the selected certifications is certified
  • Every time a user is certified in any of the selected certifications (available soon)

This condition also includes a new setting to configure the execution of the action-related recertifications.

User has position

Criteria:

  • User has jobs in all of the selected positions
  • User has a job in at least one of the selected positions
  • Every time user gets a job in any of the selected positions (available soon)

User is in department

Criteria:

  • User has jobs in all of the selected departments
  • User has a job in at least one of the selected departments
  • Every time a user gets a job in any of the selected departments (available soon)

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3.11.5

Read on for Moodle Workplace 3.11.5 highlights. Full details of the release with technical information can be found in the Moodle Workplace 3.11.5 release notes.

Program completion re-calculation

Normally if program settings are changed after some students have already completed the program, their program remains in the 'Completed' status even if they no longer satisfy completion requirements. This feature allows users to reset and recalculate the program completion.

Program completion re-calculation doesn't affect any program courses or linked certifications.

Single and bulk actions available

Program completion re-calculation can be performed on a single user, or can be used as a bulk action

Background task

Once accepted by the user, the re-calculation will be scheduled for the next cron execution

Add mobile support to Course Certificate

The certificate module now is supported in the app natively, allowing users to view and download their certificates through the app.

Learner view

Learners now can browse and view their certificates in the Workplace App

Trainer view

Trainers now can see the list if issued certificates and their details in the Workplace App, with quick access to the certificate verification feature

Add condition direct report to the viewer in custom filtering

We’ve improved the “Relation to the report viewer” condition in Report Builder to include an option for “Direct reports” so now it will be easier for users to create reports for managers on their direct reports.

Direct reports only

By using this option it's posssible to pre-filter the results of the report for the viewers to see only their direct reports


3.11.6

Read on for Moodle Workplace 3.11.6 highlights. Full details of the release with technical information can be found in the Moodle Workplace 3.11.6 release notes.

Dynamic Rules conditions

Now it is possible to create automation based on the last access to courses using this new Dynamic Rules condition. In addition to that, we have improved the User profile field condition to support the user's preferred language.

Course last access condition

Now it is possible to create automation based on the last access to courses using this new Dynamic Rules condition.

The condition supports different options for the last access (Ever, Never, Before, After, During the last and Prior to the last) and different time periods for the relative dates (hours, days, weeks, months and years)

User profile field

this new condition makes it possible to create automations based on the users’ language.

Relative Certificate issue expiry date

Certificates feature now supports relative expiry dates (Ex: 1 year after issue date)

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Relative Certificate issue expiry dates

Relative expiry dates are now supported when issuing certificates in tool_certificate, configuring issue certificate action in Dynamic Rules and configuring the Course certificate activity expiry date.

My Learning block default settings

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Default settings for My Learning block

Now admins can set the default configuration for the My Learning block.