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Moodle Workplace Release notes

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workplacelogo.png This feature is part of Moodle Workplace, which is available through Moodle Partners.

This page contains release notes for Moodle Workplace 3.8 release.


See our Moodle Workplace 3.8.2 new features page in the user documentation for an introduction to Moodle Workplace 3.8.2 with screenshots. Workplace new features

Major features

  • Programs - addition to the Workplace Dashboard to allow users to search for their own programs
  • Programs - improved programs list view on the Workplace Dashboard, with expandable courses information
  • Report builder and Dynamic rules - Live Search is now available for Conditions and Actions on Dynamic Rules and for Entities and fields (Report Builder) on Report Builder
  • Login page - new auth instructions redesign and addition of the language selector
  • Report builder - Sort columns on click
  • Report builder - Collapsable left container and
  • Report builder - Preview and filter buttons redesigning
  • Test coverage and performance improvements across all Workplace features
  • Workplace testing environment for plugin developers now available
  • Workplace launcher - an alternative view as a modal dialog box is now available (experimental)
  • Auto-updating for restricted activities in Workplace list course format
  • Fixed app link in Workplace footer


Major features

  • Appointments - continued user interface polishing and improvements; new Report builder datasource to facilitate custom reporting; improvements to custom fields
  • Certifications - new "Certification activity log" to show a users progress through an allocated certification
  • Programs - addition to the Workplace Dashboard to allow users to filter their own programs
  • Programs and Certifications - improvements to automatic Dynamic rules (clearer names, improved conditions, ability to set allocation start date in future); improved custom field support
  • Improvements to the Tenant administrator role - the list of capabilities that can be granted to a tenant administrator is restricted to those capabilities that support Multi-tenancy as defined by the Workplace plugins. Manually assigning Workplace roles is no longer possible via the assign roles page to avoid confusion, however the list of allowed capabilities in these roles may be changed by the site administrator
  • Improved performance when editing tenant theme settings - caches are now purged only for the relevant tenant, rather than for all
  • Consistent configuration for setting limits for Tenants, Dynamic rules and Report builder
  • Privacy API improvements


Major features

  • Program reset - allows to reset a program and all courses it in for an individual user
  • Recertification - allows to configure the workflow for regular recertification
  • Audience in report builder allows to give granular access to individual reports
  • Appointments - new module that allows to book face-to-face appointments between trainers and students in a course
  • Certificates no longer belong to the tenants but instead can be created in course categories
  • Sharing courses between tenants and using them in the programs

Important upgrade notes

Report builder changes

Organisation managers can no longer access the reports on their team by default. Instead, tenant administrators need to create new reports with the condition "Relation to report viewer" and set the "Audience" to include an organisation manager's job.


The Certificates plugin has been reworked to allow users to create certificates in course categories instead of binding them to tenants. This plugin will be made available in the future outside of Moodle Workplace.

The upgrade script will automatically unallocate the existing certificates from the tenants and allocate them to the respective course categories of the tenants. However if there was a tenant without a course category and with certificates, the administrator needs to fix it manually - create a category for the tenant and move the certificate(s) to this category.

Capability 'tool/certificate:verifyforalltenants' is removed and instead we have 'tool/certificate:verify' that will allow users to verify certificates for any tenant (by code).

Capability 'tool/certificate:issueforalltenants' is removed. Users with the capability 'tool/certificate:issue' can issue certificates to users from their tenant. If such user also has capabilities allowing him to view users from other tenants, they will be able to issue certificate to all users.

Capability 'tool/certificate:manageforalltenants' is removed. Instead, capability 'tool/certificate:manage' can be assigned in different contexts and will work on templates that are defined in the relevant contexts.

Capability 'tool/certificate:issue' can now be assigned in different contexts (system or course category). Users who have it can issue certificates that are defined in the same context (or lower).

Capability 'tool/certificate:imageforalltenants' is renamed to 'tool/certificate:image' - allows users to manage shared images.

Capability 'tool/certificate:viewallcertificates' can also be assigned in different contexts now. Similar to 'issue' capability, users will only see other users from the same tenant (unless they have additional capabilities that allow them to view users in other tenants)

The element type "Program" is now called "Dynamic rule data"

Setting limits for tenant-related data

It is possible for site administrators to limit the amount of data related to a tenant for certain features:

  • The number of tenants can be restricted by setting '$CFG->tool_tenant_tenantlimit = <VALUE>;' in your site configuration
  • The number of custom reports can be restricted per site/tenant by setting '$CFG->tool_reportbuilder_sitelimit' and '$CFG->tool_reportbuilder_tenantlimit' respectively
  • The number of dynamic rules can be restricted per site/tenant by setting '$CFG->tool_dynamicrule_sitelimit' and '$CFG->tool_dynamicrule_tenantlimit' respectively