Upload users in Moodle Workplace

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workplacelogo.png This feature is part of Moodle Workplace, which is available through Moodle Partners.


The Upload users tool is enhanced in Moodle Workplace to allow additional functionality.

Tenant allocation

If the current user has the capability tool/tenant:allocate, they will be able to specify a tenant when uploading users (both when creating new users and updating existing). If the current user does not have this capability, they can only create/update users in their own tenant.

Example of the CSV file:

username,firstname,lastname,email,tenant
jonest,Tom,Jones,jonest@example.com,big
reznor,Trent,Reznor,reznor@example.com,small

Tenants are matched by their "ID number".

Locating tenant ID number

Job assignments

If the current user has the capability to assign jobs (in addition to the capability to use the upload user tool), they can create jobs for users or modify existing ones. Fields jobstartdate1 and jobenddate1 are optional. When a user already has a job in this department and position, the dates will be modified but the new job will not be created. Departments and positions are matched by their "ID number" just like tenants.

username,firstname,lastname,email,jobdepartment1,jobposition1,jobstartdate1,jobenddate1
jonest,Tom,Jones,jonest@example.com,exampledep,examplepos,,
reznor,Trent,Reznor,reznor@example.com,exampledep2,examplepos2,2019-05-07,
jon,Jon,Whatever,jon@example.com,exampledep2,examplepos2,2019-05-07,2032-01-09

Programs and certifications allocations

If the current user has the capability to allocate to programs and/or certifications (in addition to the capability to use the upload user tool), they can do so in the upload users tool. Only users, programs and certifications from the same tenant can be used. If the user already has a direct allocation to a program/certification, the dates will be updated. Programs and certifications are matched by their "ID number".

Programs:

username,program1,programstartdate1,programenddate1,programduedate1
user14,prog1,2019-05-12,,
user15,prog1,2019-05-12,2032-01-09,2032-01-09
user12,prog1,2019-05-12,2032-01-09,
user13,prog1,2019-05-12,,2032-01-09

Certifications:

username,certification1,certificationstartdate1,certificationenddate1,certificationduedate1,certificationexpirydate1
user14,cert1,2019-05-12,,,
user15,cert1,2019-05-12,2032-01-09,2032-01-09,
user12,cert1,2019-05-12,2032-01-09,,
user13,cert1,2019-05-12,2032-01-09,2032-01-09,2032-01-09

Course completion

If the current user has the 'tool/datastore:uploadcoursecompletion' capability, they can upload course completion data to be stored in the Data store for users who belong to the same tenant as themselves. This data can be reported on by using Report builder to create a new report using the "Course completion from datastore" report source. The following is an example CSV file:

username,coursecompleted1,coursecompleteddate1
student,English 101,2019-01-01

Courses are matched on the 'coursecompleted' field of the CSV, which should refer to the shortname of the course in Moodle. It's possible to set the completion date by using the 'coursecompleteddate' field (if this field is omitted, then the current date will be used).