Moodle Workplace App
This feature is part of Moodle Workplace™, which is available through Moodle Certified Partners and Service Providers only. |
Based on the Moodle App, containing all its functionality, as well as some Workplace-specific elements.
The app can be downloaded from the App store for iOS devices or Google Play for Android. |
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The Workplace App is based on the Moodle App and contains all its functionality, as well as some Workplace-specific elements. This part of the documentation will focus on the enablement and the description of Workplace-specific features.
Installing the app
The app has to be installed via the App store on iOS devices or Google Play for Android.
You can either add the site name and your credentials (usually username and password) or take the shortcut in your Workplace profile and use the provided QR code (you might have to allow your camera to work in the app).
Depending on the site configuration, you might be logged in automatically next time you start the app or you might have to re-enter you login credentials.
Using the app
The user interface of the app contains the following main elements (Workplace-specific items in blue):
Most user-facing Moodle Workplace features are supported in the app as described in the following sections:
Learning catalogue
The learning catalogue is the screen shown when starting the app. It can also be accessed via the courses icon on the navigation bar at the bottom of the screen.
You can browse the catalogue by scrolling up and down the screen and select a specific course category from the Categories field. When searching for course content, previous searches are available for selection.
Programs & Certifications
Programs and certifications are both shown in the My courses tab. They show information about the status (for example, Overdue), the number of courses, and the progress. You can filter the number of items shown in the list by choosing any of the options Courses, Programs, Not completed and Completed from the drop-down menu.
When navigating through a program or certification, the familiar structure of My courses in the web browser can be found. When users access a program for the first time, they see the Program cover page containing Program information. The cover page is not displayed again for this program once the user proceeds to the Program page containing any program sets and courses; however, it is available via the information icon.
When users access a course for the first time, they see the Course cover containing Course information. This behaviour applies to courses from the My courses page and the program page. The cover page is not displayed again for this course if the user proceeds to the actual Course page; however, its content is available via the course's information icon.
Certificates
Once a certificate has been issued you should receive a notification. The document will be available via the "My certificates" item in the profile menu where you will see a list of all your issued certificates. Once you expand a certificate entry (via the down arrow), you will be presented with the following details and actions:
- Date issued: Date and time when the certificate was awarded
- Expiry date: Expiry date and time when the validity ends or Never
- Code: The code of the certificate and a link to the Certificate verification (10 random digits plus the users initials)
- View: The PDF version of the certificate is shown and you can then use your device actions, for example, share with a colleague or print.
- Share on LinkedIn: The certificate will be shared on your LinkedIn feed. The LinkedIn app will be launched if installed on your mobile device, otherwise the LinkedIn web site will opened. If this feature is not available it has to be enabled by an administrator in the Certificates settings.
Reports
Reports are accessed via the Reports option in the profile menu, where all your reports are listed. Reports are shown in the so called card view, the layout and content can be configued by an administrator.
The information icon at the top right provides the following information about the report:
- Report source: Name of the report source
- Time created: time when the report has been initiated
- Time modified: time when the report has been last edited
- Modified by: user who made the last edit
The following actions are available, if enabled in the report:
- Profile: you will be redirected to the user's profile
- Message: you can write a message to the colleague (external)
- Edit: if you have permission, you can make changes to the program allocation of the team member (external)
The Message and Edit actions will be carried out in the Moodle Workplace in your web browser. A message will be displayed to indicate that you will be leaving the app.
Appointment bookings
Appointments are accessed inside courses. They appear as any other activities and you have the options to sign-up or cancel appointments. Furthermore, all other appointment booking features, such as waitlists, are also fully supported.
Custom pages
Custom pages are supported in the Moodle Workplace app, but there are some limitations users have to be aware of. Custom pages will appear in the main navigation of the app. Note that custom pages will only be shown if they are not empty:
The way the content of a custom page is shown in the Workplace app might differ from its appearance in a browser. There are 3 possibilities how each content element is shown:
- The element is shown in the same way as in a browser
- The element is shown as a separate item and must be opened / exanded
- The element is not shown
In the example screenshot, the Latest announcements are shown in the same way as in the browser, while the Calendar and the Report 'Average capacity per seminar' entries must be opened separately. Other blocks, for example, the Chart block or any blocks in the sidebar are currently not supported by the Moodle Workplace app.
Teams (branded app only)
The My teams tab only appears if you are a manager of other users. It shows all your team members, inlcuding an indicator for overdue programs or certifications. Once you select a team member, status information about their programs, certifications, and job assignments is shown.
To reduce the number of team members shown, you can use the filter on the Team overview screen:
The Filters section contains a powerful option to reduce the displayed users by specifying organisational data. You have the following options that can be used stand-alone or in conjunction with the other filters:
- Show my own direct report only: All staff that are placed one level below me in the organisational hierarchy
- Show everybody reporting to me: All staff that are placed in the organisational hierarchy, no matter at what level
- Customise...: You can select a department (including its subdepartments) and/or a position (including its subpositions).
Workplace branded app
The Branded Moodle Workplace App is a subscription service provided by Moodle. For more details, contact your local Premium Moodle Partner or check out more details at moodle.com/branded-app.
- A dedicated entry in the Apple and Google Play app stores.
- The URL is already fixed in the app, so there is no need for your users to add the web address.
- Separate hosting space in Moodle's GDPR-compliant push notifications infrastructure.
- Tracks mobile engagement analytics to better understand behaviours and improve your mobile-friendly learning experience. Insights into how your learners use your app with personalised access to mobile engagement data.
- Access to the Teams tab.
