Using Glossary: Difference between revisions

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'''Note for Contributors'''
{{Glossary}}
This page should explain what can be seen on the <u>moodlesite.com/mod/glossary/view.php</u> page
==Adding a glossary entry==
(the main page of a glossary)


To add a glossary entry click the "Add a new entry" button in the centre of the screen or the Administration block.


Below the glossary description field you will find a number of editing and browse options:
{|
|[[File:addnewglossaryentry.png|thumb|469px|Addding a new entry (1)]]
|}


* Concept - Enter the word you want to define in the Concept text field.
* Definition - Add the definition of the word or concept.
* Keywords - Each glossary entry can have an associated list of keywords (or aliases). If the entry is auto-linked (see below), then any keywords will also be auto-linked. Enter each keyword on a new line (not separated by commas).
* Attachment - If you want to add an attachment, such as a picture or an article, you can either drag/drop it  or click the "Add" button to upload via the [[File picker]].


===Add a new entry===
{|
|[[File:glossaryentryadded.png|thumb|450px|Adding a new entry (2)]]
|}


Adding a new entry, you have to fill in two fields. Others are obligatory.
===This entry should be automatically linked===


If the [[Glossary auto-linking filter]] is enabled, and 'This entry should be automatically linked' is set to "yes", the entry will be automatically linked wherever the concept or keyword(s) appear within the same Moodle course, such as in forum postings, labels, web pages, books and so on. Files and external websites will not be linked.


* '''Concept''' (mandatory)  
You can choose to disable this filter for a particular activity (such as a quiz) following the instructions available on the [[Glossary auto-linking filter]] page.


Here you should insert the word/concept, the definition of which you wish to create.
===This entry is case sensitive===


This setting specifies whether matching exact upper and lower case is necessary when performing automatic linking to these entries. For example, if this is turned on, then a word like "html" in a forum posting will NOT be linked to a glossary entry called "HTML".


* '''Definition''' (mandatory)
===Match whole words only===


As its name suggests, this field should contain the definition of the word/concept.  
If automatic linking is enabled, then turning this setting on will force only whole words to be linked. For example, a glossary entry named "construct" will not create a link inside the word "constructivism".


Click Save changes to save your entry.


* '''Keywords'''
===Tags===


Each entry in the glossary can have an associated list of keywords (or aliases). Enter each alias on a new line (not separated by commas). The aliased words and phrases can be used as alternative ways to refer to the entry. For example, if you are using the glossary auto-linking filter then the aliases will be used (as well as the main name of the entry) when deciding what words to link to this entry.
Glossary entries may be tagged.  


Tags can be managed by a site administrator in [[Managing tags|Manage tags]] in the Site administration. Glossary entry tags may be added to a specified tag collection and standard tags may be suggested or forced. If desired, glossary entries tagging may be disabled completely.


* '''Categories'''
==Editing the glossary==
To edit a whole glossary, for example to change its name or description, turn editing on and click on the Edit icon next to its name, then choose 'edit settings'.


The default setting is 'Not categorised'. However, if you do add new categories, they will display here giving the possibility of choice.  
==Editing glossary entries==
To edit a glossary item click on the glossary name, navigate to the glossary entry you want, and then click on the Edit icon, to the bottom-right of the glossary item. You can also delete the item entirely by clicking (X).
==Linking to glossary entries==
{{New features}}
In Moodle 3.5.1, a [https://en.wikipedia.org/wiki/Permalink permalink] is provided for each glossary entry.


==Adding categories==
Categories may be created to help organize your glossary entries. If you've enabled autolinking, the category names can be linked along with individual entries.Make sure your chosen display format has categories as a visible tab in ''Site administration>Plugins>Activity modules>Glossary''


* '''Enabling automatic linking in a entry'''
{|
|[[File:browsebycategory.png|thumb|432px|Browse by category tab]]
|}


Turning this feature on will allow the entry to be automatically linked, whenever the concept words and phrases appear throughout the rest of the same course. This includes forum postings, internal resources, week summaries and so on.
To create a glossary category:


If you do not want particular text to be linked (in a forum posting, say) then you should add <nolink> and </nolink> tags around the text.
#Click the "Browse by category" tab in the main page of the glossary.
#Click the "Edit categories" button on the left side of the page.
#Click the "Add category" button on the resulting Categories page.
#Give the category a name.
#Choose whether you want the category name autolinked as well.
#Click the "Save changes" button.


To be able to turn on this feature, auto linking must be enabled at glossary level.
If you autolink the category name, any occurrence of those words will be linked. When a student clicks on the link, they will be taken to the "Browse by category" page of the glossary.


==Browse options==
You can browse glossaries according to the following options:


* '''Case sensitive matching'''
*Browse by alphabet
*Browse by category (if there are any categories added)
*Browse by date (you can sort entries by last update or by creation date)
*Browse by author


This setting specifies whether matching exact upper and lower case is necessary when performing automatic linking to these entries.
==Search options==


For example, if this is turned on, then a word like "html" in a forum posting will NOT be linked to a glossary entry called "HTML".
You can also search for a given word using the Search field. Checking the 'Search full text' option (on the right side of the Search box) allows searching for a given word in any position in the text. This can take longer and return more entries than you might wish, but it is thorough. If you do not check the "Search full text" box, the search only looks for the term names. The index below lets you browse the glossary according to a given letter.


==Waiting approval==
If entries require teacher approval before being publicly posted, the number of entries will appear in a link: [[File:26waitingapproval.png]]


* '''Whole words matching'''
To approve the teacher clicks the link and then the 'approve' tick/checkmark icon.


If automatic linking is enabled, then turning this setting on will force only whole words to be linked.
If an entry is approved by mistake, it can be undone by clicking the 'undo approval' circle with a line through it icon.  
{|
|[[File:26glossaryapprove.png|thumb|450px|Approving an entry]]
|}


For example, a glossary entry named "construct" will not create a link inside the word "constructivism".
==Printing a glossary==


At the top right of the main glossary page, you'll see a little printer icon. If you click the icon, Moodle will open a new browser window and present all the words and definitions in a printer-friendly format.


===Import entries===
To print the glossary:


This allows you to import glossaries that have been exported from other glossaries. To import entries, select the XML file on your own computer which contains the entries to import (using the Browse button).  
#Click the printer icon at the top of the main glossary page.
#From the newly opened window, choose Print from the File menu of your browser.
#Once the word list has printed, close the printer-friendly format window.


The Destination field allows you to define the destination of imported entries. You can specify whether you want to import entries to '''''Current Glossary''''' (which will append the imported entries to the currently open glossary) or '''''New Glossary''''' (which will create a new glossary based on the information found in the selected import file and will insert the new entries into it).  
Note: Teachers are always provided with a printer-friendly format link. To enable students to print a glossary, set "Allow print view" to Yes on the edit glossary page.
==Glossary comments==


If you check the Import categories box, you will import not only the entries but also the categories the new entries will be assigned to.
If you enabled comments on the glossary entries, users can annotate the definitions in the word list. When you look at a word in the glossary list, you'll see a blue "Comments" link in the lower left-hand corner:


===Export entries===
[[File:Glossarycomments.png]]


This allows you to export your glossary to share with another glossary.  
When you click the link, a comments box opens up. Add your comment then click the "Save changes" button.


Once you've saved your comment, Moodle will display all of the comments for the entry. When you return to the main glossary page, you'll see a new message next to the speech balloon telling you how many comments there are for the entry.


===Waiting approval===  
==Exporting a set of glossary entries to another glossary==


If entries require teacher approval before being publicly posted, this is where those entries are approved.  
Glossary entries can be exported and then imported into another glossary.


#In ''Glossary administration > Export entries'' click the "Export entries to file" button.
#Save the automatically generated XML file on your computer.


===Browse options===
When the entries are imported into another glossary, the user performing the import will be listed as author of all the entries.


You can browse glossaries according to several criteria, such as:
A copy of a glossary may also be made by backing up the activity. To include glossary entries in the backup, 'Include enrolled users' must be ticked in the initial backup settings. When the glossary is restored, the authors of the entries will be the same as in the original glossary.


* '''Browse by alphabet'''
==Exporting selected glossary entries to the main glossary==
[[File:glossary icons inc export to main glossary.png|thumb|Glossary action icons]]
If one glossary in the course has the type set as 'Main glossary' then entries from any other (secondary) glossaries in the course may be exported to the main glossary via the 'Export to main glossary' icon (arrow with line under it) next to each glossary entry.


* '''Browse by category''' (if there are any categories added)
==Exporting glossary entries to a portfolio==


* '''Browse by date'''
Users with permissions to export glossary entries to a [[Portfolios|portfolio]] can do this via the export icon next to each glossary entry.


* '''Browse by Author'''
==Importing glossary entries==


Glossary entries can be imported via XML file in ''Administration > Glossary administration > Import entries''. See [[Import glossary entries]] for details.


You can also search for a given word using the Search field. Checking the 'Search full text' option (on the right side of the Search box) allows searching for a given word in any position in the text. This can take longer and return more entries than you might wish, but it is thorough. If you do not check the “Search full text” box, the search only looks for the term names. The index below lets you browse the glossary according to a given letter.
==Why use a Glossary?==


When you are done with adding a new word, click “Save changes.
While a basic glossary is important, creatively applying the glossary can really make an impact on your class.
 
===Collaborative glossaries===
 
Instead of creating a glossary on your own, why not have the students create them as they encounter unfamiliar terms? A collaborative glossary can serve as a focal point for collaboration in a course. Each member of the class could be assigned to contribute a term, a definition, or comments on submitted definitions. Multiple definitions can be rated by you and by the students, with the highest-rated definitions accepted for the final class glossary.
 
When students are responsible for creating the definitions, they are much more likely to remember the word and the correct definition. Engaging in the process of learning, debating, and refining a glossary can go a long way toward helping students begin using new terms.
 
You can also structure multiple glossaries over the course of a semester. Break them up by unit, chapter, week, or any other organizational structure.
 
If you have a large class, assign student teams to come up with definitions and answers. One strategy for managing large courses is to make each team responsible for one week’s worth of definitions, while all the other teams must rate and comment. Alternatively, each team could be responsible for one definition per chapter and then rate and comment on the other teams’ work.
 
===Credit for word use===
This is a combination strategy using the forum and the auto-linking feature of the glossary. After you and your students have defined the glossary terms, it’s important for students to begin practising using the words in realistic contexts. Students, however, are usually reluctant to experiment with new terms. With the auto-linking feature, it’s easy to spot when a glossary word has been used in a forum or in a posting on the web site.
To encourage word use, assign a portion of the credit students receive for their forum postings for correct use of glossary terms. As you or other students rate posts, you can quickly scan for highlighted glossary words and award points for usage. You may even want to break the score down further. Perhaps award one point for using the word and two points for using it correctly.
 
==="Getting to know you"===
Make a glossary into which new students add their photo and personal details. Add this glossary to the [[Random_glossary_entry_block| Random glossary block]] on the side of your course page and - at intervals you choose- details about a different new student are highlighted.
 
===Thought for the Day===
In addition to adding vocabulary and key terms glossaries to the [[Random_glossary_entry_block| Random glossary block]] why not add  a glossary containing pertinent "thoughts for the day", ethical, spiritual, motivational -you decide!
 
===Simple peer assessment===
Have students add pieces of work with descriptions to a glossary and allow their classmates to comment on each others' entries to create a basic framework for peer assessment. While this can be done in a [[Forum]] or more thoroughly in a [[Workshop]], a glossary is a fast and effective solution.
 
==Turning off links to glossary terms==
* In places such as forum posts and quizzes, terms will be automatically highlighted and linked if they are in the glossary. Sometimes, this may be unwanted. To avoid this on a case-by-case basis, click on the blue ''Filters'' link in the activity's Settings block. There you will  be able to turn off the glossary auto-linking feature for that particular activity while keeping it enabled elsewhere on the course:
 
[[File:Glossaryautolinkingoff.png]]
 
== See also ==
 
*[[Random glossary entry block]] - display glossary entries
*[http://www.slideshare.net/michelledmoore/the-glossary-module-moodles-swiss-army-knife The Glossary Module: Moodle's Swiss Army Knife] presentation by Michelle Moore
 
 
[[de:Glossar nutzen]]
[[fr:Afficher un glossaire]]
[[ja:用語集を閲覧する]]
[[es:Usando glosario]]

Latest revision as of 17:13, 27 August 2018

Adding a glossary entry

To add a glossary entry click the "Add a new entry" button in the centre of the screen or the Administration block.

Addding a new entry (1)
  • Concept - Enter the word you want to define in the Concept text field.
  • Definition - Add the definition of the word or concept.
  • Keywords - Each glossary entry can have an associated list of keywords (or aliases). If the entry is auto-linked (see below), then any keywords will also be auto-linked. Enter each keyword on a new line (not separated by commas).
  • Attachment - If you want to add an attachment, such as a picture or an article, you can either drag/drop it or click the "Add" button to upload via the File picker.
Adding a new entry (2)

This entry should be automatically linked

If the Glossary auto-linking filter is enabled, and 'This entry should be automatically linked' is set to "yes", the entry will be automatically linked wherever the concept or keyword(s) appear within the same Moodle course, such as in forum postings, labels, web pages, books and so on. Files and external websites will not be linked.

You can choose to disable this filter for a particular activity (such as a quiz) following the instructions available on the Glossary auto-linking filter page.

This entry is case sensitive

This setting specifies whether matching exact upper and lower case is necessary when performing automatic linking to these entries. For example, if this is turned on, then a word like "html" in a forum posting will NOT be linked to a glossary entry called "HTML".

Match whole words only

If automatic linking is enabled, then turning this setting on will force only whole words to be linked. For example, a glossary entry named "construct" will not create a link inside the word "constructivism".

Click Save changes to save your entry.

Tags

Glossary entries may be tagged.

Tags can be managed by a site administrator in Manage tags in the Site administration. Glossary entry tags may be added to a specified tag collection and standard tags may be suggested or forced. If desired, glossary entries tagging may be disabled completely.

Editing the glossary

To edit a whole glossary, for example to change its name or description, turn editing on and click on the Edit icon next to its name, then choose 'edit settings'.

Editing glossary entries

To edit a glossary item click on the glossary name, navigate to the glossary entry you want, and then click on the Edit icon, to the bottom-right of the glossary item. You can also delete the item entirely by clicking (X).

Linking to glossary entries

New feature
in Moodle 3.5!

In Moodle 3.5.1, a permalink is provided for each glossary entry.

Adding categories

Categories may be created to help organize your glossary entries. If you've enabled autolinking, the category names can be linked along with individual entries.Make sure your chosen display format has categories as a visible tab in Site administration>Plugins>Activity modules>Glossary

Browse by category tab

To create a glossary category:

  1. Click the "Browse by category" tab in the main page of the glossary.
  2. Click the "Edit categories" button on the left side of the page.
  3. Click the "Add category" button on the resulting Categories page.
  4. Give the category a name.
  5. Choose whether you want the category name autolinked as well.
  6. Click the "Save changes" button.

If you autolink the category name, any occurrence of those words will be linked. When a student clicks on the link, they will be taken to the "Browse by category" page of the glossary.

Browse options

You can browse glossaries according to the following options:

  • Browse by alphabet
  • Browse by category (if there are any categories added)
  • Browse by date (you can sort entries by last update or by creation date)
  • Browse by author

Search options

You can also search for a given word using the Search field. Checking the 'Search full text' option (on the right side of the Search box) allows searching for a given word in any position in the text. This can take longer and return more entries than you might wish, but it is thorough. If you do not check the "Search full text" box, the search only looks for the term names. The index below lets you browse the glossary according to a given letter.

Waiting approval

If entries require teacher approval before being publicly posted, the number of entries will appear in a link: 26waitingapproval.png

To approve the teacher clicks the link and then the 'approve' tick/checkmark icon.

If an entry is approved by mistake, it can be undone by clicking the 'undo approval' circle with a line through it icon.

Approving an entry

Printing a glossary

At the top right of the main glossary page, you'll see a little printer icon. If you click the icon, Moodle will open a new browser window and present all the words and definitions in a printer-friendly format.

To print the glossary:

  1. Click the printer icon at the top of the main glossary page.
  2. From the newly opened window, choose Print from the File menu of your browser.
  3. Once the word list has printed, close the printer-friendly format window.

Note: Teachers are always provided with a printer-friendly format link. To enable students to print a glossary, set "Allow print view" to Yes on the edit glossary page.

Glossary comments

If you enabled comments on the glossary entries, users can annotate the definitions in the word list. When you look at a word in the glossary list, you'll see a blue "Comments" link in the lower left-hand corner:

Glossarycomments.png

When you click the link, a comments box opens up. Add your comment then click the "Save changes" button.

Once you've saved your comment, Moodle will display all of the comments for the entry. When you return to the main glossary page, you'll see a new message next to the speech balloon telling you how many comments there are for the entry.

Exporting a set of glossary entries to another glossary

Glossary entries can be exported and then imported into another glossary.

  1. In Glossary administration > Export entries click the "Export entries to file" button.
  2. Save the automatically generated XML file on your computer.

When the entries are imported into another glossary, the user performing the import will be listed as author of all the entries.

A copy of a glossary may also be made by backing up the activity. To include glossary entries in the backup, 'Include enrolled users' must be ticked in the initial backup settings. When the glossary is restored, the authors of the entries will be the same as in the original glossary.

Exporting selected glossary entries to the main glossary

Glossary action icons

If one glossary in the course has the type set as 'Main glossary' then entries from any other (secondary) glossaries in the course may be exported to the main glossary via the 'Export to main glossary' icon (arrow with line under it) next to each glossary entry.

Exporting glossary entries to a portfolio

Users with permissions to export glossary entries to a portfolio can do this via the export icon next to each glossary entry.

Importing glossary entries

Glossary entries can be imported via XML file in Administration > Glossary administration > Import entries. See Import glossary entries for details.

Why use a Glossary?

While a basic glossary is important, creatively applying the glossary can really make an impact on your class.

Collaborative glossaries

Instead of creating a glossary on your own, why not have the students create them as they encounter unfamiliar terms? A collaborative glossary can serve as a focal point for collaboration in a course. Each member of the class could be assigned to contribute a term, a definition, or comments on submitted definitions. Multiple definitions can be rated by you and by the students, with the highest-rated definitions accepted for the final class glossary.

When students are responsible for creating the definitions, they are much more likely to remember the word and the correct definition. Engaging in the process of learning, debating, and refining a glossary can go a long way toward helping students begin using new terms.

You can also structure multiple glossaries over the course of a semester. Break them up by unit, chapter, week, or any other organizational structure.

If you have a large class, assign student teams to come up with definitions and answers. One strategy for managing large courses is to make each team responsible for one week’s worth of definitions, while all the other teams must rate and comment. Alternatively, each team could be responsible for one definition per chapter and then rate and comment on the other teams’ work.

Credit for word use

This is a combination strategy using the forum and the auto-linking feature of the glossary. After you and your students have defined the glossary terms, it’s important for students to begin practising using the words in realistic contexts. Students, however, are usually reluctant to experiment with new terms. With the auto-linking feature, it’s easy to spot when a glossary word has been used in a forum or in a posting on the web site. To encourage word use, assign a portion of the credit students receive for their forum postings for correct use of glossary terms. As you or other students rate posts, you can quickly scan for highlighted glossary words and award points for usage. You may even want to break the score down further. Perhaps award one point for using the word and two points for using it correctly.

"Getting to know you"

Make a glossary into which new students add their photo and personal details. Add this glossary to the Random glossary block on the side of your course page and - at intervals you choose- details about a different new student are highlighted.

Thought for the Day

In addition to adding vocabulary and key terms glossaries to the Random glossary block why not add a glossary containing pertinent "thoughts for the day", ethical, spiritual, motivational -you decide!

Simple peer assessment

Have students add pieces of work with descriptions to a glossary and allow their classmates to comment on each others' entries to create a basic framework for peer assessment. While this can be done in a Forum or more thoroughly in a Workshop, a glossary is a fast and effective solution.

Turning off links to glossary terms

  • In places such as forum posts and quizzes, terms will be automatically highlighted and linked if they are in the glossary. Sometimes, this may be unwanted. To avoid this on a case-by-case basis, click on the blue Filters link in the activity's Settings block. There you will be able to turn off the glossary auto-linking feature for that particular activity while keeping it enabled elsewhere on the course:

Glossaryautolinkingoff.png

See also