Working with files
From MoodleDocs
- Moodle provides an easy way for a teacher to present materials to their students. These materials may take the form of files such as word-processed documents or slideshow presentations. The materials can be displayed on the page either as individual items or bundled together inside folders. One teacher might for instance wish to share a single research document in pdf format; another might have a folder of sample past examination papers for students to download.
- Most types of files can be uploaded and accessed through Moodle but the student needs to have the correct software to be able to open them.
Adding files
- To add files or folders, a teacher needs to have the editing turned on in their course and then select either File or Folder from the "Add an activity or resource" link as in the following screenshot:
- If the link "Add an activity or resource" is not present, then the teacher should select File or Folder from the "Add a resource" drop down menu as below:
- The screen for uploading and displaying a file (or folder of files) includes an "add" button. Clicking on this button takes you to Moodle's File picker which is the name given to the file storage and access area within Moodle. Find out more about the places you can upload or add files from in the File picker page.
- There is also a block(with an arrow) into which you can drag and drop a file straight from your desktop into Moodle.New feature
in Moodle 2.3!
Viewing uploaded files
New feature
in Moodle 2.3!
- Once uploaded, files appear as thumbnails in the file manager for easy recognition.
- According to preference, the files may be viewed as icons (as above) or in a table view with details such as date, size etc, or in a hierarchical list view.
Editing or updating uploaded files
New feature
in Moodle 2.3!
- Clicking on the name of an uploaded file opens up a pop up dialogue box which allows file details quickly to be altered:
- When an uploaded file is re-used elsewhere on Moodle, the teacher has the option to make a copy (a new, unconnected version) or to create a shortcut or "alias"
- If an alias is created, then when the original file is updated, it will change in all instances of the alias. So a teacher might add course notes to their private files for example, and then add them into a number of courses. When the teacher makes an alteration in the file in their private files, this alteration will be reflected in all instances of the course notes.
- An alias can be recognised by its thumbnail. See the difference in the screenshot below between the original file (left) and the alias (right):
Students' use of aliases/shortcuts
- Students may not create an alias/shortcut to a file they have uploaded into their private files when they are in the following areas of Moodle:
- an assignment
- a forum post
- a workshop
- a quiz essay.
This is to prevent them uploading an item for assessment and then subsequently changing the original in their private files. When a student uses a file from their private files in one of these instances, they do not see the options to "copy" or "create an alias". Below is an example of a file added to an assignment:
See also
- How to share a single file with students: File
- How to share a folder of files with students: Folder
- Questions about the file picker: File picker FAQ
- How teachers upload files in Moodle 2 video
