Grades FAQ

General

How can I change how grades are displayed?

Grades may be displayed as as actual grades, as percentages (in reference to the minimum and maximum grades) or as letters.

The default grade display type for the site is set by an administrator in Administration > Grades > Grade item settings. However, this may be changed at course level.

To change how grades are displayed for particular grade items, or category and course summaries (called aggregations):

1. Follow the grades link in the course administration block.
2. Select "Categories and items" from the gradebook dropdown menu.
3. Click the edit icon for the grade item, category total or course total.
4. From the Grade display type menu, select real (for actual grades), percentage or letter.
5. Click the "Save changes" button at the bottom of the page.

Alternatively, to change how grades are displayed for the whole course:

1. Follow the grades link in the course administration block.
2. Select "Course settings" from the gradebook dropdown menu.
3. From the Grade display type menu, select real (for actual grades), percentage or letter.
4. Click the "Save changes" button.

How can I hide entered grades until a specified date?

To set a "Hidden until" date:

1. Access the course gradebook via the grades link in the course administration block.
2. Select "Categories and items" from the gradebook dropdown menu.
3. Click on the edit icon opposite the activity for which a "Hidden until" date is to be set.
4. On the edit grade item page, ensure that advanced settings are displayed. (Click the "Show advanced" button if not.)
5. Enable the "Hidden until" setting by unchecking the disable checkbox, then set a date.
6. Click the "Save changes" button.

Is it possible to show the teachers/administrators' grades in the grader report?

Yes, at the site level you can define which roles will appear in the grader report. This can be found in Administration > Grades > General settings. Also read this discussion for some more ideas.

Why can't I change a grade within an assignment after changing it in the gradebook?

When you edit a grade directly in the gradebook, an "overridden" flag is set, meaning that the grade can no longer be changed from within the assignment.

However, the flag can be removed by turning editing on in the grader report, then clicking the edit grade icon, unchecking the overridden box and saving the changes.

How do I get groups to show up in the grader report?

For groups to show up in the grader report, group mode should be set to visible or separate groups in the course settings.

Reports

How do I create my own custom gradebook reports?

Here is a tutorial explaining all the main steps involved.

Aggregation

I can't find where to change the aggregation type for my gradebook categories!

Each category has an aggregation type, which can be changed through that category's "edit" page. To access that page, you must use one of 2 ways:

1. In the grader report, turn "Editing" on, then click the little "hand" icon next to the category whose aggregation you want to change 2. In the "Edit categories and Items" page (accessible through the "choose an action" menu, top left), you see a tree view of the categories and items in your gradebook. The top category is the course category. Each category also has a "hand" icon, which leads to the category edit page

How can I grade some of my activities without the results affecting my students' course total?

1. Create two Grade categories, one for your "activities still being graded," and one for your "released" activities.
2. Ensure that "Aggregate including subcategories" (an advanced option) is unchecked for your top level course grade category.
   1. Where is this? In gradebook (grader report), in the upper right corner, click the "Turn Editing On" button.
   2. Click the edit icon next to the "course category" (usually your course name, just above the quiz names and below all the clickable links that were revealed when you turned editing on)
   3. Then make sure you have the "Show Advanced" option turned on.
3. Edit the "activities still being graded" category's "course total" item. (This is one of the categories you created above.)
   1. Where is this? Look for the edit icon under "category total" that is below this category's name
4. Set the "grade type" to "none".
5. Tick the "Hidden" checkbox.
6. Save your changes.
7. Move all your activities being graded in the "activities still being graded" category.
8. Move all your activities already graded in the "released" category.

Note: I rewrote this a bit, to help people find where things are. However, this method didn't seem to work for me on Moodle 1.9.

My student completed only one activity out of 5, but his course total shows 100%. How do I show a more "progressive" course total?

By default, only non-empty grades are aggregated, the others are ignored. However, you can change this setting as well as others that affect the course total, by turning "Editing" on in the grader report, and clicking the "Edit" icon next to the course category (the very top row of the grader report).

You can untick the box "Aggregate only non-empty grades" if you want to show a more "progressive" score for each student. Their empty grades will count as a 0 and will be counted in the course mean/total.

If you prefer to show a sum of points, rather than a percentage, you can change the course category's aggregation method to "Sum of grades".

How can I display the average grade for my course categories (not grade categories)?

In Moodle 1.9 there is no way to aggregate course totals within each category. The gradebook is course-centered, and there is currently no User Interface for showing grades within an entire course category at once.

Categories

How many depths of categories/subcategories can I create?

There is no programmatic limit, but there are practical limits. Very deeply nested structures are difficult to manage. 3 levels of categories should be sufficient for most situations. Note that there is always at least one level of categories, since the Course category always encompasses all other categories and grade items, can cannot be deleted.

Outcomes

I have just upgraded to Moodle 1.9, and I want to set up an outcome item for my course. What are the steps required?

1. Administration > Grades > General settings > Enable outcomes
2. Create a scale
3. Create a course outcome (read the outcomes documentation for instructions). Assign to it the scale you just created.
4. Assign the outcome to your course
5. Enter the "Grades" section of your course, from the course administration block
6. In the Actions menu (top left), select Edit -> Categories and Items
7. Click "Add outcome item"
8. Follow the instructions of the outcome items documentation to create the outcome item

You can now give your students a rating on the outcome dimension you just created. If you created a standard outcome, you will be able to use it in other courses and follow your students' performance across these courses.

Modules

The activity module (Module name) doesn't support grading. How can I give my students a grade anyway?

You can create a grade item manually in the gradebook. You will have to grade your students through the Grader report interface (in editing mode).

I just graded some of my students using the (Module name) interface, but the results aren't showing up in the grader report. What's going on?

Here are some of the possible reasons:

1. The corresponding grade item is locked, or its parent category is locked.
2. The module code is not using the gradebook API correctly

See also

• Gradebook 1.9 Tutorial
• Using Moodle Gradebook forum

Using Moodle forum discussions:

• Can I aggregate only non hidden items?