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| {{Managing content}} | | {{Managing content}} |
| *Moodle provides an easy way for a teacher to present materials to their students. These materials may take the form of files such as word-processed documents or slideshow presentations which can be displayed on the page either as individual items or inside folders. | | *Moodle provides an easy way for a teacher to present materials to their students. These materials may take the form of files such as word-processed documents or slideshow presentations. The materials can be displayed on the page either as individual items or bundled together inside folders. One teacher might for instance wish to share a single research document in pdf format; another might have a folder of sample past examination papers for students to download. |
| *Most types of files can be uploaded and accessed through Moodle but the student needs to have the correct software to be able to open them. | | *Most types of files can be uploaded and accessed through Moodle but the student needs to have the correct software to be able to open them. |
| *To add files or folders, a teacher needs to have the editing turned on in their course and then select either [[File]] or [[Folder]] from the ''Add a resource'' drop down menu as in the following screenshot:
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| [[File:Workingwithfiles]] | | ==Adding files== |
| | *To add files or folders, a teacher needs to have editing turned on in their course, and then select either [[File]] or [[Folder]] from either the Activity chooser, or from the "Add a resource" drop-down menu. |
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| *The screen for uploading and displaying a file (or folder of files) includes an "add" button. Clicking on this button takes you to Moodle's [[File Picker]] which is the name given to the file storage and access area within Moodle. Find out more about the places you can upload or add files from in the [[File Picker]] page
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| | | [[File:filefolder23.png|thumb|Selecting a file or folder in the activity chooser]] |
| ==Where is the file I uploaded?==
| | | [[File:Workingwithfiles.png|thumb|The "Add a resource" drop down menu]] |
| | |} |
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| You can always find your file in the File Picker, and link to it from anywhere in any of the other areas you edit. A Search function for the File Picker is planned for a future version which will make doing this easy. For now, it's necessary to browse.
| | *The screen for uploading and displaying a file (or folder of files) includes an "Add" button. Clicking on this button takes you to the [[File picker]] which is the name given to the file storage and access area within Moodle. Find out more about the places you can upload or add files from in the [[File picker]] page. |
| | {{New features}}*There is also a block (with an arrow) into which you can drag and drop a file straight from your desktop into Moodle. (Note that this does not work with Internet Explorer.) |
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| Look in Recent Files first - this shows (by default) the last 50 files a user uploaded.
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| | | [[File:newdraganddrop.png|thumb|Area for dragging and dropping files into]] |
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| If your file isn't in Recent Files, you need to remember the context (e.g. which section of which course area) in which you originally uploaded your file. This will allow you to browse to it in the File Picker.
| | ==Viewing uploaded files== |
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| So, to find a file you have already uploaded:
| | {{New features}}* Once uploaded, files appear as thumbnails in the file manager for easy recognition. |
| | * Files view can be easily toggled between icons view, table view with sizes and dates, or a hierarchical list view. |
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| #Open the File Picker
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| #Select the link to Server Files
| | | [[File:truthumbnailsiconsview.png|thumb|File picker icon view]] |
| #Use the breadcrumb trail and the folders to navigate to the folder or sub-folder containing the files for course area where you uploaded the File
| | | [[File:tableview.png|thumb|File picker table view]] |
| #You will find your file inside a folder with the same title as the file.
| | | [[File:hierarchicallistview.png|thumb|File picker hierarchical list view]] |
| | |} |
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| If this is too much trouble, then it's OK to abandon the search and simply upload your file again.
| | ==Editing or updating uploaded files== |
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| Once again, this may initially seem pretty byzantine as you navigate through what seems like a maze of folders. However, the new way that Moodle 2.0 handles files solves many of the problems of former versions and makes good design sense. The planned Search function will tie up the loose ends. Meanwhile, consider uploading your files to a single folder on one of your areas - that way you will be able to find them in one place.
| | *Clicking on the name of an uploaded file opens up a pop up dialogue box which allows file details to be quickly altered. |
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| ==Who can access the file I uploaded?==
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| | | [[File:popupdialogue.png|thumb|File info popup dialogue]] |
| | |} |
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| Anyone enrolled in a course area where the file is displayed can access that file.
| | ==Creating an alias/shortcut== |
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| Anyone with editing access in a course area where the file is displayed can link to that file in turn.
| | {{New features}}*When an uploaded file (or a file from the Box.net, file system, or EQUELLA repositories) is re-used elsewhere on Moodle, the teacher has the option to make a copy (a new, unconnected version) or to create a shortcut or ''alias''. |
| | *If an alias is created, then when the original file is updated, it will change in all instances of the alias. So a teacher might add course notes to their private files for example, and then add them into a number of courses. When the teacher makes an alteration in the file in their private files, this alteration will be reflected in all instances of the course notes. |
| | *An alias can be recognised by its thumbnail. See the difference in the screenshot below between the original file (left) and the alias (right): |
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| If you want to prevent either of these kinds of access, use your [[Private_files|Private Files]].
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| | | [[File:alias.png|thumb|Creating an alias]] |
| | | [[File:shortcut1.png|frame]] |
| | |} |
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| ==Uploading several files at once== | | ===Areas in which aliases cannot be made=== |
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| This is a way to avoid repetitive process of uploading file by file. It is also a good way to upload a small web site i.e. a collection of interrelated files with a strict structure and a start page.
| | An alias cannot be made in the following areas of Moodle: |
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| Your organisation may offer alternative ways to upload several files at once, including WebDAV or FTP. Otherwise to upload a several files at once you need to 'zip' (compress and bundle) them first, to get Moodle to treat them as a single upload. The following instructions explain how to create and upload a zip file, unzip it, and display on your area's front page.
| | * an assignment submission |
| | * a forum post attachment |
| | * a workshop submission |
| | * a quiz essay |
| | * a database activity file field |
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| Please note, the details may vary depending on what software your computer is running.
| | This is to prevent cases such as a student uploading an item for assessment and then subsequently changing the original in their private files. When a student uses a file from their private files in one of these instances, they do not see the options to "copy" or "create an alias". Below is an example of a file added to an assignment: |
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| ===First, on your computer, create your zip file===
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| | | [[File:aliasassignment.png|thumb|Assignment submission with no option to create an alias]] |
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| #Open your file management software (e.g. My Computer or the Finder) and go to the place on your local or networked filespace where your files are stored
| | ==See also== |
| #Ensure the files are organised into the folder structure you want to display when you upload. N.b. the only limit on the number of files here is the file size limit per upload set by your Moodle Administrator and (if lower) your own course area.
| | *How to share a single file with students: [[File]] |
| #Ensure the start page is at the top level of the structure, and clearly named
| | *How to share a folder of files with students: [[Folder]] |
| #Select all the folders and files you want to upload. To do this:
| | *Questions about the file picker: [[File picker FAQ]] |
| ##on a PC running Windows, hold down the Ctrl key and click on each file
| | * [[Restoring file aliases]] |
| ##on a Mac, hold down the Command (aka Apple) key and click on each file
| | *[http://www.youtube.com/watch?v=IrOKxYRJvGU How teachers upload files in Moodle 2 video] |
| ##on Linux
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| ##if all the files are contiguous, you can click on the top one, hold down the Shift key and click on the bottom one; all the intervening files will then be selected
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| #Next, zip them together to make learn.gold treat them as a single file for the purposes of uploading. To do this:
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| ##on a PC, right-click on your selection and choose Send To > Compressed (zipped) folder, or similar
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| ##on a Mac, use Archive or see http://www.apple.com/pro/tips/zip.html
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| ##on Linux
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| #Note the name of the new zipped file.
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| ===Next, upload your zip to your Moodle area, unzip, and display===
| | [[de:Arbeiten mit Dateien und Verzeichnissen]] |
| | | [[fr:Utilisation de fichiers]] |
| #Go to the course area where you want the files to be available and Turn Editing On
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| #Go to the relevant section on its front page
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| #Select the Add A Resource menu
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| #Select File; this loads the Adding A New File screen
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| #Enter a brief, meaningful name (displays as the text of the link) and a brief description (displays in the index of resources)
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| #Select the Add Button; this loads the File Picker
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| #Select Upload A File
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| #Select the Browse Button; this loads your computer's file management system, allowing you to select the file you need.
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| #Select the zip file you made; this returns you to the File Picker, where your zip file's name is displaying.
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| #Change the remaining settings as appropriate
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| #Select Upload This File; this returns you to the Adding A New File screen, where your zip file's name is now displaying
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| #Select the settings icon adjacent to your zip file; this loads a menu
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| #Select Unzip; this unpacks its contents
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| #You now need to tell Moodle which page from the collection to open first; find the start page among the unpacked folders and/or files and click its adjacent settings icon; from the menu that loads select Set Main File; it title will then display bold
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| #You don't need the zip file any more, so select its settings icon and delete it
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| #Scroll down and click Save And Return To Course; this loads your area's front page with the link to your collection's start page displaying in place.
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| Note that these instructions above only generate a link to one of the files in your unzipped upload - unless that file contains links to the others, they will remain inaccessible to learners until you create dedicated links to them.
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| To link to any of those other files, open the File Picker from any of your other contexts (e.g. a different section or course area) and browse to the relevant file (a search function is planned for a future release).
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| ==Uploading and displaying a folder==
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| Rather than spending time creating links to a series of related files, it is often better for students and more efficient for teachers to link to a single folder and let Moodle do the rest.
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| (Your organisation may offer alternative ways to upload a folder of files, including WebDAV or FTP. If you have a large collection, you may want to consider setting up a repository.)
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| Otherwise first prepare your zipped folder following the instructions for creating a zip file above - but ensuring that you have organised the files you're uploading inside a single folder before you zip.
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| Then upload and unpack your zipped folder as follows:
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| #Go to the course area where you want the file to be available and Turn Editing On
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| #In the relevant section on its front page, pull down the Add A Resource menu
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| #From it, select Folder; this loads the Adding A New Folder screen
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| #Give your Folder a brief, meaningful name (displays as the text of the link) and a brief description (displays in the index of resources)
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| #Select the Add Button; this loads the File Picker
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| #Select Upload A File
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| #Select the Browse Button; this loads your computer's file management system, allowing you to select the file you need.
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| #Select the zip file you made; this returns you to the File Picker, where your zip file's name is displaying.
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| #Change the remaining settings as appropriate
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| #Select Upload This File; this returns you to the Adding A New Folder screen, where your zip file's name is now displaying
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| #Select the settings icon adjacent to your zip file; this loads a menu
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| #Select Unzip; this unpacks your folder its name will display
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| #You don't need the zip file any more so select its settings icon and choose Delete from the menu that loads.
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| #Scroll down and click Save And Return To Course; this loads your area's front page with the link to your folder displaying in place
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| #Selecting the link to your folder will display a tree menu of its contents, with links to each.
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| ==Creating a Folder to display a collection of files==
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| The following instructions explain how to gather together files - including files already uploaded to various different contexts - and display them together within a folder on your area's front page.
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| #Go to the course area where you want the Folder to be available and Turn Editing On
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| #Go to the relevant section on its front page
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| #Select the Add A Resource menu
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| #Select Folder; this loads the Adding A New Folder screen
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| #Select Create Folder; this loads a prompt to name your folder
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| ##Enter a brief, meaningful folder name, then select OK to return to the Adding A New Folder Screen
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| ##Note that your folder's name appears as a link
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| #Click the name of your new folder; this loads another screen like the first (note that just above the ''Add'' and ''Create Folder'' options you can see a navigable breadcrumb trail showing you where you are within the structure you're creating; also note that you can create further sub folders at this stage)
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| #Next, into our new folder, we'll gather some files from different places (assuming you have some).
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| #Select the Add button; this loads the File Picker
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| #Browse the File Picker and click on the files you want to display (note that the files are not moved or duplicated - they are simply referenced by Moodle so that they can be accessed from within your folder)
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| #When you're satisfied, scroll down and select Save And Display; this loads a page displaying a tree of links to the contents of your folder. Note that the first file you added appears as bold.
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| ==Editing a Folder and its contents==
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| The following instructions explain how to edit a Folder you have added to a course area's front page through an Add A Resource menu.
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| #Log in and go to the course area where the Folder is displayed
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| #Select the Folder; its contents are displayed
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| #Select the Edit button; some options load
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| #To navigate the folder, click the titles of its contents (note the navigable breadcrumb trail just above which allows you to return to where you were)
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| #To add or upload further files, select the Add button; this loads the File Picker
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| #To add further folders, select the Create Folder button
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| #To download all the contents, select Download all
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| #Click the settings icon adjacent to the folder name; a menu loads
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| ##You can create a zip file (see instructions and explanation of zipping) by selecting Zip (you might do this to allow learners to download a number of files at once, for example)
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| ##You can change a name by selecting Rename
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| ##You can move folders and files by selecting Move; note that you must select Submit to save any changes here.
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| ##You can delete folders and files by selecting Delete
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| ##Files have an extra setting, Set Main File - this formats its link to make it stand out in the display.
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| #When you're satisfied, select Submit; this loads a page displaying the folder
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| ==Folder structure and paths==
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| Once a repository has been selected with a click, File picker will show a breadcrumb path with links at the top and any folders or files under it.
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| In the example below, we were in Moodle Features Demo and as a teacher wanted to add a file resource. We started in the [[Context]] of the course. We then drilled down by clicking on the folders until we got to the folder that contained images we used in a [[Lesson]] context.
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| [[File:File Picker demo moodle legacy files.png|thumb|400px|center|Using the Server files repository, we drilled down]] | |
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| If we click on the "English" link in the breadcrumb path, we will see the folders for each course(context) in the English category (context) of courses (this is the first screenshot on this page).
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