How to let teachers share questions between courses

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Note: You are currently viewing documentation for Moodle 2.3. Up-to-date documentation for the latest stable version is available here: How to let teachers share questions between courses.


The page explain how Administrators can let teachers share questions between courses in Moodle.

What you need to do

1. Create a new role Question sharer

As usual, you create a new role by going to Administration -> Users -> Permissions -> Define roles. Then click 'Add a new role'.

You can use whatever Name and Short name you like for the role. Set the 'Legacy role type' to None.

In Moodle 2.0 and later, set the role to be assignable in the System and Category contexts.

Set the following capabilities to Allow:

moodle/question:add

moodle/question:editall

moodle/question:managecategory

moodle/question:moveall

moodle/question:viewall

moodle/question:useall

Now click the 'Add a new role' button at the bottom of the page.

N.B. Teachers have similar permissions, but it is not a good idea simply to assign the role of teacher in the System context to members since those teachers will show up as teachers for every single course in the entire system (as noted in Moodle when you're changing the settings above).

2. Assign the new role in the System context

Any user who you wish to be able to access the shared areas of the question bank must have the new role assigned in the System context. (Administration -> Users -> Permissions -> Assign system roles)

Or, for more control, you can assign this role in a course category. That lets the user share questions only between the courses in that category.

What teachers need to do

Once you have done the above steps. Teachers who have the Question sharer role will be able to see the shared areas of the question bank when they are editing quizzes, or when they click on the 'Questions' link in the course administration block.

Any questions they store in the shared areas of the question bank will be visible in all their courses.

Why does this work?

See: Question permissions explained with diagrams.

See also