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*A course enrolment (or enrollment) key is what keeps unwanted people out of your course.
{{Course enrolment}}
*If you leave this blank, then anyone who has created a Moodle username on this site will be able to enroll in your course simply by going in to it.
A course enrolment (or enrollment) key is one method of restricting [[Self enrolment]] to a smaller group. The default setting is not to set a key and allow anyone to enrol themselves into the course.
*If you put something here, then 'normal' students who are trying to get in for the FIRST TIME ONLY will be asked to supply this word or phrase. However...
 
* Guests may (optionally) be required to supply the enrolment key (as specified on the Course Settings page). They will be required to supply the code '''every time''' they enter the course.
An enrolment key is often used as a simple method of having someone else beside the teacher determine if a particular student can self enrol in the course. The idea is that one or more people will supply the course key to authorized people. Sometimes this distrubution is private email, snail mail, on the phone or even verbally in a face to face meetings such as a class or counselor's office.
*The idea is that you will supply the key to authorized people using another means like private email, snail mail, on the phone or even verbally in a face to face class.
 
*If this password "gets out" and you have unwanted people enrolling, you can unenrol them (see their user profile page) and change this key. Any legitimate students who have already enrolled will not be affected, but the unwanted people won't be able to get back in.[[Image:Enrollmentkey.png|frame|right|Only your students will know your enrolment key]]
 
==Setting an enrolment key within a course==
*In the course settings block, click ''Users>Enrolment methods''
*Make sure self enrolment is enabled (has its eye open) and then click the edit icon on the right:
 
[[File:Editselfenrolment.png]]
 
*Add your enrolment key in the box provided. (Click ''Unmask'' to see what you are typing.)
[[File:Selfenrolmentkey.png]]
 
*Click ''Save changes''
 
==Setting a group enrolment key==
*It is possible also to enrol students directly into groups by use of a group enrolment key.
*To do this, you first need to add the course enrolment key as in the section above.
*Change the setting Use ''group enrolment keys'' to ''Yes''
*Save the changes and then in the Course administration settings, click ''Groups>Create groups
*Add an enrolment key to the group. This will be the key they type in to access the course. (The course enrolment key is simply there to keep others out)
**See also this screencast: Group enrolment keys in Moodle 2.0 [http://www.youtube.com/watch?v=4xzF7xerle0]
''
 
==Admin settings==
 
===Making an enrolment key required in every course===
*By default, enrolment keys are not set. However, if the administrator wants to ensure all teachers set enrolment keys then this can be forced in ''Settings>Site Administration>Plugins>Enrolments>Self enrolment'' This means that self enrolment settings will not "stick" until the teacher adds an enrolment key. '''NOTE''': It does NOT provide a site wide enrolment key.
 
===Using the password policy for enrolment keys===
*To ensure that teachers use secure keys that follow your Moodle's password policy, check the box in ''Settings>Site Administration>Plugins>Enrolments>Self enrolment''


== Setting an enrolment key ==
===Giving users a hint of the enrolment key===
The enrolment key is a Moodle setting that any teacher or admin user can set on a course by course basis. It is an integral security function that can control which Moodle site users are able to enrol themselves as students in the course. To locate and use this setting:


# Login to Moodle as an admin or teacher
*By default, for security reasons,  Moodle will not give any clues as to what the enrolment key is. Checking the box in ''Settings>Site Administration>Plugins>Enrolments>Self enrolment'' will provide the first letter of the enrolment key if needed.
# Navigate to the desired course
# Locate the Administration block and click on Settings
# Scroll down and locate the Enrolment key form field
# Enter your desired key in the adjacent text field
# Scroll to the bottom of the page and click "Save changes"


==See also==
==Tips and Tricks==


*[[Internal enrolment]] - to set the role of the people who hold the course enrolment key
*If the enrolment key for a course "gets out" and unwanted people self enrol:
*[[Create group]] - for information on setting group enrolment keys
**Change the key. Currently enrolled students will not need the key again.
*[[Keyholder role]] - for an administrator to set the person named as holding the course enrolment key
**[[Unenrolment |Unenrol]] the unwanted users via [[Enrolled_users]] in the course administration block.
*Changing or placing a key does not impact currently enrolled students, nor does it impact students who may also be enrolled by an [[Enrolment plugins|enrolment plugin]].
* Guests may (optionally) be required to supply the enrolment key (as specified on the Course Settings page). They will be required to supply the code '''every time''' they enter the course.
* The "No" or "Date range" options in the "Course available" setting effectively disables the enrolment key feature, even if it is set.


==See also==


[[Category:Teacher]]
* [http://www.youtube.com/user/UsingMoodle?feature=mhum#p/u/0/4xzF7xerle0 Group enrolment keys in Moodle 2.0 video]
[[Category:Enrolment]]


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Latest revision as of 15:49, 25 April 2012

A course enrolment (or enrollment) key is one method of restricting Self enrolment to a smaller group. The default setting is not to set a key and allow anyone to enrol themselves into the course.

An enrolment key is often used as a simple method of having someone else beside the teacher determine if a particular student can self enrol in the course. The idea is that one or more people will supply the course key to authorized people. Sometimes this distrubution is private email, snail mail, on the phone or even verbally in a face to face meetings such as a class or counselor's office.


Setting an enrolment key within a course

  • In the course settings block, click Users>Enrolment methods
  • Make sure self enrolment is enabled (has its eye open) and then click the edit icon on the right:

Editselfenrolment.png

  • Add your enrolment key in the box provided. (Click Unmask to see what you are typing.)

Selfenrolmentkey.png

  • Click Save changes

Setting a group enrolment key

  • It is possible also to enrol students directly into groups by use of a group enrolment key.
  • To do this, you first need to add the course enrolment key as in the section above.
  • Change the setting Use group enrolment keys to Yes
  • Save the changes and then in the Course administration settings, click Groups>Create groups
  • Add an enrolment key to the group. This will be the key they type in to access the course. (The course enrolment key is simply there to keep others out)
    • See also this screencast: Group enrolment keys in Moodle 2.0 [1]

Admin settings

Making an enrolment key required in every course

  • By default, enrolment keys are not set. However, if the administrator wants to ensure all teachers set enrolment keys then this can be forced in Settings>Site Administration>Plugins>Enrolments>Self enrolment This means that self enrolment settings will not "stick" until the teacher adds an enrolment key. NOTE: It does NOT provide a site wide enrolment key.

Using the password policy for enrolment keys

  • To ensure that teachers use secure keys that follow your Moodle's password policy, check the box in Settings>Site Administration>Plugins>Enrolments>Self enrolment

Giving users a hint of the enrolment key

  • By default, for security reasons, Moodle will not give any clues as to what the enrolment key is. Checking the box in Settings>Site Administration>Plugins>Enrolments>Self enrolment will provide the first letter of the enrolment key if needed.

Tips and Tricks

  • If the enrolment key for a course "gets out" and unwanted people self enrol:
    • Change the key. Currently enrolled students will not need the key again.
    • Unenrol the unwanted users via Enrolled_users in the course administration block.
  • Changing or placing a key does not impact currently enrolled students, nor does it impact students who may also be enrolled by an enrolment plugin.
  • Guests may (optionally) be required to supply the enrolment key (as specified on the Course Settings page). They will be required to supply the code every time they enter the course.
  • The "No" or "Date range" options in the "Course available" setting effectively disables the enrolment key feature, even if it is set.

See also