Workshop work flow

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Note: You are currently viewing documentation for Moodle 1.9. Up-to-date documentation for the latest stable version is available here: Workshop work flow.

The work flow for the Workshop module can be viewed as having five phases. The typical workshop activity can cover days or event week. The teacher switches the activity from one phase to another.

The typical workshop follows a straight path from Setup to, Submission, Assessment, Grading/Evaluation, and ending with the Closed phased. However, an advanced recursive path is also possible.

The progress of the activity is visualised in so called Workshop planner tool. It displays all Workshop phases and highlight the current one. It also lists all the tasks the user has in the current phase with the information of whether the task is finished or not yet finished or even failed.

Setup phase

In this initial phase, Workshop participants cannot do anything (neither modify their submissions nor their assessments). Course facilitators use this phase to change workshop settings, modify the grading strategy of tweak assessment forms. You can switch to this phase any time you need to change the Workshop setting and prevent users from modifying their work.

Submission phase

In the submission phase, Workshop participants submit their work. Access control dates can be set so that even if the Workshop is in this phase, submitting can be allowed in the given time frame only. Submission start date (and time), submission end date (and time) or both can be specified.

Assessment phase

If the Workshop uses peer assessment feature, this is the phase when Workshop participants assess the submissions allocated to them for the review. As in the submission phase, access can be controlled by specified date and time since when and/or until when the assessment is allowed.

Grading evaluation phase

The major task during this phase is to calculate the final grades for submissions and for assessments and provide feedback for authors and reviewers. Workshop participants cannot modify their submissions or their assessments in this phase any more. Course facilitators can manually override the calculated grades. Also, selected submissions can be set as published so they become available to all Workshop participants in the next phase.


Whenever the Workshop is being switched into this phase, the final grades calculated in the previous phase are pushed into the course Gradebook. This will result in the Workshop grades appearing in the Gradebook. Participants may view their submissions, their submission assessments and eventually other published submissions in this phase.