Privacy officer role

A Privacy officer can respond to data requests and manage the data registry.

Role set-up

1. Go to 'Define roles' in the Site administration. ( Users --> Permissions --> Define Roles)
2. Click the button "Add a new role".
3. Leave 'Use role or archetype' set to 'No role' and click the continue button.
4. Give the role a name such as 'Privacy officer', short name and description.
5. For context types where this role may be assigned, tick system. <-- this is essential and easily missed.
6. Enter dataprivacy in the filter box, then allow the capabilities tool/dataprivacy:managedataregistry and tool/dataprivacy:managedatarequests, and if necessary tool/dataprivacy:makedatarequestsforchildren.
7. Allow more capabilities as follows: moodle/site:configview, moodle/category:viewhiddencategories, moodle/course:viewhiddencourses, moodle/course:viewhiddenactivities, moodle/course:view.
8. Optionally, add capabilities to allow Privacy officers to view and agree to policies on behalf of minors (after receiving permission from guardians): tool/policy:acceptbehalf and tool/policy:viewacceptances
9. Click the button "Create this role".

Next

1. Go to 'Privacy settings' in the Site administration. (Users --> Privacy and policies --> Privacy settings)
2. Click to select the Privacy officer in the Privacy officer role mapping setting.
3. Save changes.

Role assignment

1. Go to 'Assign system roles' in the Site administration. (Users --> Permissions --> Assign system roles)
2. Choose the Privacy officer role to assign.
3. Select the user in the Potential users list, and use the left-facing arrow button to add them to the Existing users list.