Privacy officer role: Difference between revisions
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Mary Cooch (talk | contribs) (added Privacy officer video) |
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{{Privacy}} | {{Privacy}} | ||
A Privacy officer can respond to data requests and manage the data registry. | A Privacy officer can respond to data requests and manage the data registry. | ||
{{MediaPlayer | url = https://youtu.be/q7_6aF-AcZc | desc = How to set up the Privacy officer role}} | |||
==Role set-up== | ==Role set-up== | ||
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# Leave 'Use role or archetype' set to 'No role' and click the continue button. | # Leave 'Use role or archetype' set to 'No role' and click the continue button. | ||
# Give the role a name such as 'Privacy officer', short name and description. | # Give the role a name such as 'Privacy officer', short name and description. | ||
# For context types where this role may be assigned, tick system. | # For context types where this role may be assigned, tick '''system'''. <-- this is essential and easily missed. | ||
# Enter dataprivacy in the filter box, then allow the capabilities [[Capabilities/tool/dataprivacy:managedataregistry|tool/dataprivacy:managedataregistry]] and [[Capabilities/tool/dataprivacy:managedatarequests|tool/dataprivacy:managedatarequests]], and if necessary [[Capabilities/tool/dataprivacy:makedatarequestsforchildren|tool/dataprivacy:makedatarequestsforchildren]]. | # Enter dataprivacy in the filter box, then allow the capabilities [[Capabilities/tool/dataprivacy:managedataregistry|tool/dataprivacy:managedataregistry]] and [[Capabilities/tool/dataprivacy:managedatarequests|tool/dataprivacy:managedatarequests]], and if necessary [[Capabilities/tool/dataprivacy:makedatarequestsforchildren|tool/dataprivacy:makedatarequestsforchildren]]. | ||
# Allow more capabilities as follows: [[Capabilities/moodle/site:configview|moodle/site:configview]], [[Capabilities/moodle/category:viewhiddencategories|moodle/category:viewhiddencategories]], [[Capabilities/moodle/course:viewhiddencourses|moodle/course:viewhiddencourses]], [[Capabilities/moodle/course:viewhiddenactivities|moodle/course:viewhiddenactivities]], [[Capabilities/moodle/course:view|moodle/course:view]]. | # Allow more capabilities as follows: [[Capabilities/moodle/site:configview|moodle/site:configview]], [[Capabilities/moodle/category:viewhiddencategories|moodle/category:viewhiddencategories]], [[Capabilities/moodle/course:viewhiddencourses|moodle/course:viewhiddencourses]], [[Capabilities/moodle/course:viewhiddenactivities|moodle/course:viewhiddenactivities]], [[Capabilities/moodle/course:view|moodle/course:view]]. | ||
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==Role assignment== | ==Role assignment== | ||
# Go to 'Assign system roles' in the Site administration. | # Go to 'Assign system roles' in the Site administration. (Users --> Permissions --> Assign system roles) | ||
# Choose the Privacy officer role to assign. | # Choose the Privacy officer role to assign. | ||
# Select the user in the Potential users list, and use the left-facing arrow button to add them to the Existing users list. | # Select the user in the Potential users list, and use the left-facing arrow button to add them to the Existing users list. | ||
Latest revision as of 15:05, 4 March 2023
A Privacy officer can respond to data requests and manage the data registry.
Role set-up
- Go to 'Define roles' in the Site administration. ( Users --> Permissions --> Define Roles)
- Click the button "Add a new role".
- Leave 'Use role or archetype' set to 'No role' and click the continue button.
- Give the role a name such as 'Privacy officer', short name and description.
- For context types where this role may be assigned, tick system. <-- this is essential and easily missed.
- Enter dataprivacy in the filter box, then allow the capabilities tool/dataprivacy:managedataregistry and tool/dataprivacy:managedatarequests, and if necessary tool/dataprivacy:makedatarequestsforchildren.
- Allow more capabilities as follows: moodle/site:configview, moodle/category:viewhiddencategories, moodle/course:viewhiddencourses, moodle/course:viewhiddenactivities, moodle/course:view.
- Optionally, add capabilities to allow Privacy officers to view and agree to policies on behalf of minors (after receiving permission from guardians): tool/policy:acceptbehalf and tool/policy:viewacceptances
- Click the button "Create this role".
Next
- Go to 'Privacy settings' in the Site administration. (Users --> Privacy and policies --> Privacy settings)
- Click to select the Privacy officer in the Privacy officer role mapping setting.
- Save changes.
Role assignment
- Go to 'Assign system roles' in the Site administration. (Users --> Permissions --> Assign system roles)
- Choose the Privacy officer role to assign.
- Select the user in the Potential users list, and use the left-facing arrow button to add them to the Existing users list.
