Parent role

The role of Parent may be used to provide parents/mentors/tutors with permission to view certain information, such as activity reports, grades, blog entries and forum posts, about their children/mentees/tutees.

Creating a new role

1. As an administrator, go to Settings > Site administration > Users > Permissions > Define roles and click the "Add a new role" button.
2. Give the role a name (such as "Parent", but it can be anything appropriate, such as tutor/mentor) and assign it to the user context.
3. Under the heading of Course
4. Change moodle/user:viewdetails to allow - to access the student's profile

Under the heading of Users

1. Change moodle/user:viewalldetails to allow - to view all aspects of the student's profile
2. Change any/all of the following capabilities to allow
   • moodle/user:readuserblogs - to read the student's blog entries
   • moodle/user:readuserposts - to read the student's forum posts
   • moodle/user:viewuseractivitiesreport - to view the student's activity reports and grades
   • moodle/user:editprofile - to edit the student's profile
3. Click the "Create this role" button.

Setting up the parent role in

Assigning capabilities to the parent role

Saving changes to the parent role

Some permissions may already be set to "Allow", or the permissions granted here may not be the ones required for that Role. This set of Permissions mean that this Role allows anyone assigned to a Parent Role, then linked to the Student Role, to edit the profile or read the blogs of that Student - not everyone's profile or blogs.

Assigning the parent to the student

When saved, Moodle automatically return to the List of all Roles page.

This changes the capabilities of the Parent Role in Moodle 2, but the Role now has to be directly linked to a Student Role to allow it to be used as it was designed to be.

Linking to the Student Profile

• Access the child's profile page, via Site administration ► Users ► Accounts ► Browse list of users

Selecting the Student's Role

and in 'Profile settings for [username]' > 'Roles' >'Assign roles relative to this user'

File:CustomRole09.png

Setting an assignment to that Student's Role

• Choose the role to assign i.e. Parent

Setting an assignment to that Student's Role

• Select the parent in the potential users list, and use the Add button to add it to the existing users list. This should already be familiar so just select the parent you want to assign to that student and click the "Add" button.

Setting an assignment to that Student's Role

At this point you can return to the "Assign roles in user:" page and you should see that the parent name is now in the "Users with Role" column.

Make sure everything is saved where it needs to be and then return to the Front Page.

NOTE:The same parent may be assigned to several students, siblings or otherwise.

Adding multiple role assignments at once

(if you are interested in assigning several parent roles en masse read the discussion at http://moodle.org/mod/forum/discuss.php?d=70539#p345127)

Adding the Mentee Block

When at the Front Page, turn editing on.

Turn editing on to access the Add Blocks block.

Go to the Add Blocks block and select the Mentees block and when it appears, click on the Configuration icon.

Configuring the Mentee block

Edit the configuration settings to suit the needs of the site. When complete, save the changes and return to the Front Page.

Setting the configuration values

NOTE:Consider carefully what options really need be set. There may be a requirement to have more than one Mentee block, so giving each block an unambiguous title becomes important.

Once saved the block should be titled Parent and if you have made the assignments properly, it will work.

Viewing activity reports

If the capability moodle/user:viewuseractivitiesreport is set to allow then a parent/mentee may view their student's activity reports and grades via the student's Profile.

On the main Profile page, there will be a list of courses. Clicking on a course title will select that course. Then, under the Activities tab, the various report and grades sub-tabs will display information relevant to the selected course. You can easily change which course you are reviewing by selecting another one on the main Profile tab.

One small hack that can make the course list a bit more readable, especially for long course lists, is to change the format to a vertical list:

• Edit the moodle/user/view.php file and look for these lines (around line 302-304 in my 2.3.2 installation):

. $cfullname . "</a>, ";

               } else {
                   $courselisting .= $cfullname . ", ";

• and change that to :

. $cfullname . "</a>,
";

               } else {
                   $courselisting .= $cfullname . "
";;

• Then save

This will affect the profile view in a course.

• Edit the moodle/user/profile.php file and look for these lines (around line 3332 in my 2.3.2 installation):

$courselisting .= "<a href=\"{$CFG->wwwroot}/user/view.php?id={$user->id}&course={$mycourse->id}\" $class >" . format_string($mycourse->fullname) . "</a>, ";

• and change that to :

$courselisting .= "<a href=\"{$CFG->wwwroot}/user/view.php?id={$user->id}&course={$mycourse->id}\" $class >" . format_string($mycourse->fullname) . "</a>,
";

• Then save

This will affect the profile view from the main page.

See also

• The Parent role in Moodle 2.0 video
• Create a custom role

Using Moodle forum discussions:

• Create a Parent of a student role
• Parent Role Report: Who belongs to whom?