Grader report

Please refer to these notes before editing this page.

The grader report page is the main teacher view of the new gradebook in Moodle 1.9. For versions prior to 1.9, look here.

The report can be seen in Course administration>Grades.

Basics

The gradebook collects items that have been graded from the various parts of Moodle that are assessed, and allows you to view and change them as well as sort them out into categories and calculate totals in various ways. When you add an assessed item in a Moodle course, the gradebook automatically creates space for the grades it will produce and also adds the grades themselves as they are generated, either by the system or by you.

The grades displayed are initially displayed as the raw marks from the assessments themselves, so will depend on how you set those up e.g. an essay out of 36 will appear as however many raw marks that student got, not a percentage (although this can be changed later, see below).

Note that various default options for the gradebook are set at system level by the administrator and can be marked as being overridable by you, or fixed. This means that the options will not always be set up the same way for every user when they see the grader report for the first time.

Display

Layout

The layout has changed with different versions of 1.9.

Grader report in 1.9.9, new course, no categories and unsorted

Grader report in 1.9.9, new course, with categories and sorted

Along the top of the grader report are several rows: first the course, then the category, then the columns for each graded activity (for example: Assignment, Quiz, Lesson). Any activities settings which were left "uncategorised" will appear in the general category which is named after the course by default (any category name can be changed).

You can add a row showing the range of possible scores by going to My report preferences and selecting Show ranges.

Grader report in 1.9.5, with students

There are three ways that the categories can be displayed (

• Grades only - without the category totals column
• Collapsed - Category total column only
• Full view - grades and the aggregates (the totals column for the category)

Each section has a small icon immediately to the right of its name. Clicking this will cycle through these display modes for that category. + goes to grades only view, o goes to full view and - goes to collapsed view.

Other layout options

The defaults for these options can be set at site level by going to Administration->Grades->Report settings->Grader report.

• You can add a row showing the range of possible scores by going to My report preferences and selecting Show ranges.

Highlighting rows and columns

When your gradebook starts to grow, it can be hard to keep track of which student and which assignment a cell refers to. Highlighting solves that.

• Clicking on empty space in the cell that contains the students name will toggle the highlighting of that entire row
• Clicking on empty space in the cell at the top of each column will toggle highlighting of the entire column

(Note: this requires Javascript to be enabled in your browser.)

Sorting by columns

You can sort by any column. Click the symbol near the top of a column to sort by that column. This will change the symbol to a single downarrow. Clicking again will sort lowest-to-highest, changing the symbol to an uparrow. The arrows will toggle between these two states until you click on a different column.

The student name columns do not have the symbol. Clicking on either the first or last name will cause the report to sort.

• Examples

Unsorted

Sorted

Unsorted

Sorted

Sorting columns

• See below, Changing order of graded activities.

Highlighting scores that are either adequate or unacceptable in red and green

Turn editing on and click on the edit icon in the controls cell at the top of the column. You can then (maybe need to click 'show advanced') see the option to enter a 'grade to pass'. Once set, any grades falling above this will be highlighted in green and any below will be highlighted in red.

Note that the highlighting will not show if the Grader report is viewed in the editing mode.

Categorising the grades

The 'Choose an action...' drop down on the upper left will let you switch to other views

• Edit categories and items will allow you to set up your assessments in different categories e.g. 'classwork', 'homework' etc.

Each category will then have its own Category total column.

Horizontal scrollbar

Grader report with horizontal scrollbar

In Moodle 1.9.5 onwards, administrators may enable a static students column (in Administration > Grades > Report settings > Grader report) for teachers to scroll grades in the grader report using a horizontal scrollbar. (Note that this feature is not available for IE6 users or for users who have have the screenreader setting in their profile set to Yes.)

Mouse-over tooltips

In Moodle 1.9.5 onwards, each grade cell in the table has a tooltip indicating the user and grade item to which the grade belongs.

Editing

Pre 1.9.5 Grader report in editing mode

Note: Editing anything in the gradebook refers to editing the grades only and none of the available operations bear any relationship to editing the main course page i.e. the appearance of your course page cannot be influenced by anything you do in the gradebook. The "Turn editing on" button functions separately from the main course one, so editing can be on in the gradebook, but simultaneously off when you switch back to course view. This is because editing grades and editing the course page are separate capabilities. Roles such as 'non-editing teacher' may only have one or the other.

Altering the grades

You can click "Turn editing on" at the top right to show an edit icon next to each grade. Clicking on the icon will bring up the editing screen for that grade which will allow you to set the grade, its written feedback and a number of other attributes.

Alternatively, you can click on "My report preferences"' and choose "Quick grading" and "Quick feedback" to make the report appear with editable boxes containing each grade, so you can change many at once. This capability can be a real time saver, but make sure to save at reasonable intervals lest a pageful of changes be lost. You can lose unsaved changes by bringing up a new page in the browser, such as a Moodle manual page. If you want a manual page or the like, be sure to bring it up in a new tab.

Quick feedback is switched off by default, but you can easily switch it on or off using the "Show Quick Feedback" link above the grader report, when editing is on. Alternatively you can switch it on and off in the page "My report preferences".

The significance of altering the grades in this screen

If you make changes here, they're highlighted in this screen going forward. The orange highlight represents a grade altered outside of its native assignment page.

Calculating totals

Rather than a simple average or sum, Moodle can perform very complex calculations to produce the totals for each category and for the whole course. e.g. you want to take an average of 3 items from one category, double it, then add it to the average of another category.

You can do this using calculations. Either turn on editing, then click Show calculations, or go to My report preferences, choose show calculations, then save and turn editing on. You will then see a small calculator icon next to each total column which, when you click on it, will take you to the page Edit grade calculation where there are instructions.

To choose how the grades are aggregated for the totals within categories, you can turn editing on and click on the little editing icon for the category. You can then choose to have means, medians, modes etc. You can also leave out empty grades and choose other settings.

Hiding columns or individual grades

Turning on editing then clicking the "Show show/hide icons" link will give you the familiar show/hide eye icon next to each grade and at the top of each column. For more information, read about grade hiding.

Recalculating

If you change any part of an assessment e.g. alter the maximum grade for one of the questions in a quiz, you may find that the columns do not yet reflect the change you have made. Click Turn editing on twice to force the gradebook to re-check.

Changing the order of graded activities

In 1.9.9, using the "Choose an action" pull down, the "Categories and items" links are the places to arrange graded activities that appear on reports. By default all graded items are placed in the "Uncategorized" group. There is a move icon () next to each item to move that item. By creating categories, it is also possible to move groups of graded items from "Uncategorized" to a new category. Then if you wish, you may move items within that category.

• Note: in earlier versions many actions were put on tabs, instead of the "Choose an action" pulldown menu. Functionality is similar.

Move an individual grade item

On the ""categories and items" action view there is a series of icons under the 'Actions' column one of which is a up/down arrow called 'move'. Click on the and then click on one of the empty boxes to where you want to move the item to.

1.9.9, selected individual activity "Lesson 1" to move

Next click on the box where you want the item to be positioned. In the above example, the teacher has not created any categories in the course. However any time the move icon appears, it is possible to move a single item across categories.

Move a number of grade items simultaneously

Preparing to move Quizzes to "Exam" category in 1.9.9

By selecting items and using the pull down menu, many graded activities can be moved at once into a category.

Categories allow the teacher to visually organize grade activities in many ways.

For example, the teacher could create a category for each week or by type of activity. In the screen shot, the teacher created a category called Exams. The teacher selected the items to move by using the check boxes, then used the "Move selected items to" pull down menu to select the category Exams. After the move of one or more selected items to a category, each item can be repositioned at any time.

See also

• Edit grade calculation
• Grade preferences
• Video showing the basic gradebook setup and use
• Video showing how to change the display of grades in the gradebook
• Video explaining the different gradebook reports

Using Moodle forum discussions:

• What happens in the 1.9 gradebook when students are unenrolled from a course
• How to make the grader report narrower