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Privacy officer role: Difference between revisions

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(French translation link added.)
 
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==Role set-up==
==Role set-up==


# Go to 'Define roles' in the Site administration.
# Go to 'Define roles' in the Site administration. ( Users --> Permissions --> Define Roles)
# Click the button "Add a new role".
# Click the button "Add a new role".
# Leave 'Use role or archetype' set to 'No role' and click the continue button.
# Leave 'Use role or archetype' set to 'No role' and click the continue button.
# Give the role a name such as 'Privacy officer', short name and description.
# Give the role a name such as 'Privacy officer', short name and description.
# For context types where this role may be assigned, tick system.
# For context types where this role may be assigned, tick '''system'''. <-- this is essential and easily missed.
# Enter dataprivacy in the filter box, then allow the capabilities [[Capabilities/tool/dataprivacy:managedataregistry|tool/dataprivacy:managedataregistry]] and [[Capabilities/tool/dataprivacy:managedatarequests|tool/dataprivacy:managedatarequests]], and if necessary [[Capabilities/tool/dataprivacy:makedatarequestsforchildren|tool/dataprivacy:makedatarequestsforchildren]].
# Enter dataprivacy in the filter box, then allow the capabilities [[Capabilities/tool/dataprivacy:managedataregistry|tool/dataprivacy:managedataregistry]] and [[Capabilities/tool/dataprivacy:managedatarequests|tool/dataprivacy:managedatarequests]], and if necessary [[Capabilities/tool/dataprivacy:makedatarequestsforchildren|tool/dataprivacy:makedatarequestsforchildren]].
# Allow more capabilities as follows: [[Capabilities/moodle/site:configview|moodle/site:configview]], [[Capabilities/moodle/category:viewhiddencategories|moodle/category:viewhiddencategories]], [[Capabilities/moodle/course:viewhiddencourses|moodle/course:viewhiddencourses]], [[Capabilities/moodle/course:viewhiddenactivities|moodle/course:viewhiddenactivities]], [[Capabilities/moodle/course:view|moodle/course:view]].
# Allow more capabilities as follows: [[Capabilities/moodle/site:configview|moodle/site:configview]], [[Capabilities/moodle/category:viewhiddencategories|moodle/category:viewhiddencategories]], [[Capabilities/moodle/course:viewhiddencourses|moodle/course:viewhiddencourses]], [[Capabilities/moodle/course:viewhiddenactivities|moodle/course:viewhiddenactivities]], [[Capabilities/moodle/course:view|moodle/course:view]].
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Next
Next


# Go to 'Privacy settings' in the Site administration.
# Go to 'Privacy settings' in the Site administration. (Users --> Privacy and policies --> Privacy settings)
# Click to select the Privacy officer in the Privacy officer role mapping setting.
# Click to select the Privacy officer in the Privacy officer role mapping setting.
# Save changes.
# Save changes.
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==Role assignment==
==Role assignment==


# Go to 'Assign system roles' in the Site administration.
# Go to 'Assign system roles' in the Site administration. (Users --> Permissions --> Assign system roles)
# Choose the Privacy officer role to assign.
# Choose the Privacy officer role to assign.
# Select the user in the Potential users list, and use the left-facing arrow button to add them to the Existing users list.  
# Select the user in the Potential users list, and use the left-facing arrow button to add them to the Existing users list.  

Latest revision as of 15:15, 25 March 2020

A Privacy officer can respond to data requests and manage the data registry.

Role set-up

  1. Go to 'Define roles' in the Site administration. ( Users --> Permissions --> Define Roles)
  2. Click the button "Add a new role".
  3. Leave 'Use role or archetype' set to 'No role' and click the continue button.
  4. Give the role a name such as 'Privacy officer', short name and description.
  5. For context types where this role may be assigned, tick system. <-- this is essential and easily missed.
  6. Enter dataprivacy in the filter box, then allow the capabilities tool/dataprivacy:managedataregistry and tool/dataprivacy:managedatarequests, and if necessary tool/dataprivacy:makedatarequestsforchildren.
  7. Allow more capabilities as follows: moodle/site:configview, moodle/category:viewhiddencategories, moodle/course:viewhiddencourses, moodle/course:viewhiddenactivities, moodle/course:view.
  8. Optionally, add capabilities to allow Privacy officers to view and agree to policies on behalf of minors (after receiving permission from guardians): tool/policy:acceptbehalf and tool/policy:viewacceptances
  9. Click the button "Create this role".

Next

  1. Go to 'Privacy settings' in the Site administration. (Users --> Privacy and policies --> Privacy settings)
  2. Click to select the Privacy officer in the Privacy officer role mapping setting.
  3. Save changes.

Role assignment

  1. Go to 'Assign system roles' in the Site administration. (Users --> Permissions --> Assign system roles)
  2. Choose the Privacy officer role to assign.
  3. Select the user in the Potential users list, and use the left-facing arrow button to add them to the Existing users list.