Note: You are currently viewing documentation for Moodle 3.9. Up-to-date documentation for the latest stable version of Moodle may be available here: Privacy officer role.

Privacy officer role: Difference between revisions

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(role set-up)
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A privacy officer can respond to data requests and manage the data registry.
A Data Protection Officer can respond to data requests and manage the data registry.


Note: This role requires the [[Data privacy plugin]] to be installed on the site. The Data privacy plugin requires Moodle 3.4.2 or later and will be integrated in the Moodle 3.5 release in May 2018.
Note: This role requires the [[Data privacy plugin]] to be installed on the site. The Data privacy plugin requires Moodle 3.4.2 or later and will be integrated in the Moodle 3.5 release in May 2018.
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# Go to 'Define roles' in the Site administration.
# Go to 'Define roles' in the Site administration.
# Click the button "Add a new role"
# Click the button "Add a new role".
# Give the role a name such as 'Privacy officer', short name and description.
# Set the role archetype to Guest.
# Give the role a name such as 'Data Protection Officer', short name and description.
# For context types where this role may be assigned, tick system.
# For context types where this role may be assigned, tick system.
# Enter dataprivacy in the filter box, then allow the 3 dataprivacy capabilities 'Manage data registry', 'Manage data requests' and 'Make data requests for children'.
# Enter dataprivacy in the filter box, then allow the 3 dataprivacy capabilities 'Manage data registry', 'Manage data requests' and 'Make data requests for children'.
# Allow more capabilities as follows: moodle/site:configview, moodle/category:viewhiddencategories, moodle/course:viewhiddencourses, moodle/course:view, moodle/course:viewhiddenactivities. (These capabilities are all allowed for the default role of manager, so if the privacy officer also has the manager role, it is not necessary to allow the capabilities for the privacy officer role.)
# Allow more capabilities as follows: moodle/site:configview, moodle/category:viewhiddencategories, moodle/course:viewhiddencourses, moodle/course:view, moodle/course:viewhiddenactivities.
# Click the button "Create this role".
# Click the button "Create this role".
Next
# Go to 'Privacy settings' in the Site administration.
# Set the Data Protection Officer role mapping to Data Protection Officer.
# Save changes.


==Role assignment==
==Role assignment==


# Go to 'Assign system roles' in the Site administration.
# Go to 'Assign system roles' in the Site administration.
# Choose the Privacy officer role to assign.
# Choose the Data Protection Officer role to assign.
# Select the user in the Potential users list, and use the left-facing arrow button to add them to the Existing users list.  
# Select the user in the Potential users list, and use the left-facing arrow button to add them to the Existing users list.  


Revision as of 09:58, 11 April 2018

A Data Protection Officer can respond to data requests and manage the data registry.

Note: This role requires the Data privacy plugin to be installed on the site. The Data privacy plugin requires Moodle 3.4.2 or later and will be integrated in the Moodle 3.5 release in May 2018.

Role set-up

  1. Go to 'Define roles' in the Site administration.
  2. Click the button "Add a new role".
  3. Set the role archetype to Guest.
  4. Give the role a name such as 'Data Protection Officer', short name and description.
  5. For context types where this role may be assigned, tick system.
  6. Enter dataprivacy in the filter box, then allow the 3 dataprivacy capabilities 'Manage data registry', 'Manage data requests' and 'Make data requests for children'.
  7. Allow more capabilities as follows: moodle/site:configview, moodle/category:viewhiddencategories, moodle/course:viewhiddencourses, moodle/course:view, moodle/course:viewhiddenactivities.
  8. Click the button "Create this role".

Next

  1. Go to 'Privacy settings' in the Site administration.
  2. Set the Data Protection Officer role mapping to Data Protection Officer.
  3. Save changes.

Role assignment

  1. Go to 'Assign system roles' in the Site administration.
  2. Choose the Data Protection Officer role to assign.
  3. Select the user in the Potential users list, and use the left-facing arrow button to add them to the Existing users list.
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