Workshop settings

Revision as of 13:36, 10 May 2013 by Mary Cooch (talk | contribs) (Submission settings)

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Adding a new workshop

  1. With the editing turned on, in the section you wish to add your workshop, click the "Add an activity or resource" link (or, if not present, the "Add an activity" drop down menu )and choose Workshop. All settings may expanded by clicking the "Expand all" link top right.


  1. The "Adding a new workshop" screen will be displayed
    "The screen shown when adding a new workshop"
    General settings expanded by default


Whatever you type here will form the link learners click on to view the workshop, so it is helpful to give it a name that suggests its purpose.


Add a description of your workshop here. Click "Show editing tools" to display the rich text editor, and drag the bottom right of the text box out to expand it.

Display description on the course page

If this box is ticked, the description will appear on the course page just below the name of the workshop.

Grading settings

(These settings are collapsed by default)

Grading settings expanded

Grading Strategy

What you choose here determines the assessment form students will use and also the strategy for grading submissions. For more detailed descriptions see Grading Strategies. Note: Grading strategies can't be changed once we have entered the submission phase of a workshop

  • Accumulative grading: Comments and a grade are given regarding the aspects of the workshop specified.
  • Comments: Comments are given but no grade can be given to the specified aspects
  • Number of Errors: A yes/no assessment is used and comments are given for specified assertions
  • Rubric: A level assessment is given regarding specified criteria

Grade for Submission

This sets the maximum grade a student can attain from a teacher for a given submission. It is scaled between 0-100

Grade for Assessment

Sets the maximum grade a student can receive for assessing other students’ work. It is also scaled between 0-100

Decimal places in grade

Decide here how many decimal places are allowed in the grade.

Submission settings

(These settings are collapsed by default)

Submission settings expanded

Instructions for submission

Explain here what students must submit.

Maximum number of submission attachments

If you wish students to attach files, select how many here, up to a maximum of 7. If you leave it at 0 then they can only enter text.

Maximum File Size

Decide here how large a file students can upload. The size will depend on the course upload limit.

Late Submissions

Ticking this box will allow students to submit after the deadline.

Once the workshop has been made we can then set more settings relating to submissions. This is done through clicking on the menu highlighted below which is found when you click on the workshop’s link or after clicking “Save and Display” on completion of the workshop. To access the menu simply click on “Allocate Submissions”. It is highlighted in the picture by the red box. See the section Submission phase.

"Where to locate more settings for submissions"
Submission settings for allocating reviewers to submissions

Assessment settings

(These settings are collapsed by default.)

Assessment settings expanded

Teachers can write instructions for assessments online. This is very useful to help students have a better understanding about the important points of a task before assessing their classmates’ submissions.

After the workshop has been made, teachers can set more settings related to assessments. See the section Set up phase.


(These settings are collapsed by default.)

Feedback settings expanded

Overall feedback mode

New feature
in Moodle 3.7!

If this is enabled, a text box appears at the bottom of each assessment form for reviewers to give an overall comment about the submission. Depending on whether is it set to "Enabled and optional" or "Enabled and required", reviewers will either have the choice of leaving overall feedback or they will be forced to do so.

Maximum number of overall feedback attachments

Choose here how many (if any) files you wish reviewers to attach to their overall feedback, up to a maximum of 7.

Maximum overall feedback attachment size

Decide here how large a feedback file students can upload. The size will depend on the course upload limit.


It is possible to add some custom text which the students will see once they reach the end of the workshop process. This might be a general summary or suggestions on what should be done next, such as writing a blog post to reflect on the experience.

Example submissions

(These settings are collapsed by default.)

Example submissions settings expanded

There are three options in this drop down menu: The first option means that the assessment of the example submission is voluntary, while the second and the third ones make it mandatory, which either requires students to assess example submissions before submitting their own work or after their own submission but before peer-assessment.


(These settings are collapsed by default.)

Availability settings expanded

his section deals with setting submission times and assessment times for the workshop. That is the time when students can start submitting as well as the deadline for submitting, and similarly the time assessments for other students’ work start and when they must finish assessing other students work.

All dates - open for submissions from, submissions deadline, open for assessment from and assessment deadline - are displayed in the course calendar.

Availability lets teacher decide if they want a workshop with a closed schedule or one that is open ended. Setting an opening time but leaving the deadline open makes it an ongoing activity. To set the opening time and deadline for either submissions or assessments teachers must click the enable button next to the option they want to set. Once the enabled has been checked the 5 drop down boxes will be activated and available for change.

The first three boxes correspond to the date and we can either set this box by box or by selecting the date in the calendar that pops up when any of the date boxes are selected. The last two boxes correspond to the time in 24 hour time, the first of the two being hours and the second being minutes. Teachers simply set the desired time for each of the sections they wish to activate.

If teachers check the box "switch to the next phase after the submissions deadline", the workshop will automatically switch to the assessment phase after the next cron job. (Note that since MDL-37781, the phase switching no longer requires cron to be executed. This will apply to your Moodle if it is the latest weekly after February 8th, or if it is Moodle 2.4.2 onwards.)

Common module settings

See Common module settings

Restrict access/Activity completion

(These settings are collapsed by default)

These settings are visible if Conditional activities and Activity completion have been enabled in the site and the course.

Set up phase

Setup assessment form.png

In order to set the criteria for an assignment, teachers need to fill out an assessment form during the setup phase. Students can view this assessment form in the submission phase and focus on what is important about the task when working on their assignment. In the next phase-the assessment phase, students will assess their peers’ work based on this assessment form.

According to the grading strategy chosen in the grading settings, teachers will get corresponding original assessment form to edit by clicking ‘Edit assessment form’ button in the first page of the workshop setup for the assignment. The grading strategy can be one of Accumulative grading, Comments, Number of errors or Rubrics. Teachers can set each criterion in detail in the assessment form.

Submission phase

Once the workshop has been made we can then set more settings relating to submissions. This is done through clicking on the menu highlighted below which is found when you click on the workshop’s link or after clicking “Save and Display” on completion of the workshop. To access the menu simply click on “Allocate Submissions”. It is highlighted in the picture by the red box.

"Where to locate more settings for submissions"
Submission settings for allocating reviewers to submissions
"Manual Allocation menu"
Manual Allocation Menu
"Random Allocation menu"
Random Allocation Menu

Manual Allocation

Here,a teacher can manually choose which students review whose work. A student can review work even if they have not submitted anything themselves.

Random Allocation

The teacher is given 5 settings that determine how the random allocation will work.

  • Number of reviews: Here the teacher picks between 0 and 30 reviews for either each submission or per reviewer. That is the teacher may choose to either set the number of reviews each submission must have or the number of reviews each student has to carry out
  • Prevent Reviews: If the teacher wishes for students of the same group to never review each other’s work, as most likely it is their work too in a group submission, then they can check this box and moodle will ensure that they are only allocated other students out of their group’s work to access
  • Remove current allocations: Checking this box means that any manual allocations that have been set in the Manual Allocation menu will be removed
  • Can access with no submission: Having this box checked allows students to assess other students’ work without having already submitted their own work.
  • Add self assessments: This options when checked make sure that as well as assessing other students’ work they must also assess their own. This is a good option to teach students how to be objective to their own work.

Assessment phase

  • Examples:

Students can assess example submissions for practice before assessing their peers' work if this feature is enabled. They can compare their assessments with reference assessments made by the teacher. The grade will not be counted in the grade for assessment.

Teachers need to upload one or more example submissions and the corresponding reference assessment to support this function:

  1. Click the ‘Add example submission’ button in the first page of the workshop setup for the assignment.
  2. Click the ‘continue’ button and provide a corresponding reference assessment based on the assessment form. If you fail to provide corresponding reference assessment, you can assess the example submissions later by clicking ‘assess’ button in the first page of the workshop setup. Also, unassessed example submissions will be highlighted in pink by the Moodle system.
    Example reference assessment.png
  3. Teachers can also edit the reference assessment later by clicking the ‘re-assess’ button in the first page.
  • Peer assessment:

If this feature is enabled, a student will be allocated a certain amount of submissions from his peers to assess. He will receive a grade for each assessment, which will be added together with the grade for his own submission and this will be used as his final grade for this assignment.

This is the key feature of workshop: To encourage students to assess the work of their peers and learn from each other. Through this, they will see the strengths of their classmates’ submissions and have a better understanding about how to do a good job. In addition, the advices they get from their peers will give them a more comprehensive view of their own work: The comments from their peers will point out the weakness of their work, which is generally difficult to find out by themselves.

  • Self-assessment:

If this option is turned on, a student may be allocated his own work to assess. The grade he receives from assessment of his own work will be counted into the grade for assessment, which will be added together with the grade for submission and used to calculate his final grade for this assignment.

This setting enables teachers to see whether students can find out the strength and weakness of their own submissions and judge them objectively. It is a good way to help students think more comprehensively.

Grading evaluation phase

Grading evaluation settings

Grading evaluation settings

Here you can choose your settings for calculation of the grade for assessments.

Grade calculation method

This setting determines how to calculate grade for assessments. Currently there is only one option- comparison with the best assessment.

The Comparison with the best assessment tries to imagine what a hypothetical absolutely fair assessment would look like.

For example, a teacher uses Number of errors as grading strategy to peer-assess one assignment. This strategy uses a couple of assertions and assessors just need to check if the given assertion is passed or failed. That is, they only need to choose ‘yes’ or ‘no’ for each criterion in the assessment form. In this case, there are three assessors, Alice, Bob and Cindy. And the assessment form contains three criteria. The author will get 100% grade if all the criteria are passed, 75% if two criteria are passed, 25% if only one criterion is passed and 0% if the assessor gives ‘no’ for all three assertions. Here are the assessments they give to one certain work:

Alice: yes/yes/no
Bob: yes/yes/no
Cindy: no/yes/yes

Then the best assessment will be:

Second, the workshop will give the best assessment 100% grade. Next it will measure the ‘distance’ from other assessments to this best assessment. The farther the distance, the lower grade the assessment will receive. And Comparison of assessments setting, next to the Grade evaluation setting, will determine how quickly the grade falls down if the assessment differs from the best one.

Note: Comparison with the best assessment method will compare responses to each individual criterion instead of comparing the final grades. In the example above, all of the three assessors give 75% to the submission. However, only Alice and Bob will get 100% grade for their assessments, while Cindy will get a lower grade. Because Alice and Bob agree in individual responses too, while the responses in Cindy’s assessment are different.

  • Comparison of assessments:

This setting has 5 options: very lax, lax, fair, strict and very strict. It specifies how strict the comparison of assessment should be. By using comparison with the best assessment method, all assessments will be compared with the best assessment picked up by workshop. The more similar one assessment is with the best assessment, the higher grade this assessment will get, and vice versa. This setting determines how quickly the grades fall down when the assessments differ from the best assessment.

Workshop toolbox

Workshop toolbox
  • Clear all aggregated grades:

Clicking this button will reset aggregated grades for submission and grades for assessment. Teachers can re-calculate these grades from scratch in Grade evaluation phase.

Clear assessments

By clicking this button, grades for assessments along with grades for submission will be reset. The assessment form will remain the same but all the reviewers need to open the assessment form again and re-save it to get the given grades calculated again.

Miscellaneous settings

Common module settings

Common moodle settings

By clicking the 'Show advanced' button at the upper right corner of the common moodle settings field, you will be able to see two more settings, Grouping and Available for group members only, besides Group mode, Visible and ID number in the basic mode.

  • Group mode:
    • No groups - There are no groups and each student of the course is a member of the same big community. The whole workshop is available to all the students of the course. All students can submit their work in one single submission area.
    • Separate groups - Each group member can only submit his work within the separate group based submission area, while other groups are invisible. Teachers can sort submissions by ‘Group’ or ‘View all participants’.
    • Visible groups - Each group member works within his own group. All students submit their work within the same submission area, but they can choose their own group to associate their submissions with before uploading. Unlike separate group mode, all other groups are visible but submissions of other groups are read-only. Teachers can sort submissions by ‘Group’ or ‘View all participants’.

Note: If ‘Separate group’ mode or ‘Visible group’ mode is selected, students need to be part of at least one group to get peer-assessments allocated to them by this tool. Nevertheless, students who do not belong to any groups can still be given new self-assessments or have existing assessments removed.

  • Grouping:

Grouping is a cluster of groups within one course. Students assigned to groups of one grouping are able to access the workshop and work together if that grouping is selected.

This setting helps teachers a lot when they have many different topics for projects paired with different activity types. For example, there are four groups in one course: groups A, B, C and D. Groups A and B are supposed to write in a forum while groups C and D are supposed to make a wiki. The teacher can create a forum grouping containing groups A and B, and another wiki grouping containing groups C and D. Within each grouping, you have two sub-groups for an added layer of distinction.

  • Available for group members only:

If this setting is enabled, only students assigned to groups within the selected grouping can access the activity or resource.

  • Visible:

Teacher can choose whether to show or hide the activity or resource.

  • ID number:

Each unique ID number associates with an activity, which is easier to type than the name of the activity. This setting aims at providing a way to identify an activity for grade calculation purposes. If the activity is not included in any grade calculation, then the ID number field can be left blank.

The ID number can also be set on the edit grade calculation page in the Gradebook, but it can only be edited on the update activity page of the module in a course context.

Restrict access

Restrict access
  • Allow access from/until:

Access from/to date determines the exact period during which students can access an activity via a link on the course page. Unlike Availability Settings, outside the set dates students can not access this activity at all. However, in the case of Availability Settings, students can still view the activity description after the set period.

  • Grade conditions:

This setting requires students to meet certain grade conditions before accessing the activity. Teachers can choose one particular grade condition from the drop down menu and then fill in the blanks next to the menu with the acceptable range of grade. Multiple grade conditions can be set for one single activity by clicking ‘Add 2 grade conditions to form’ button. In that case, students need to meet all the grade conditions in order to access the activity.

  • Before activity can be accessed:

Teachers can decide whether they want their students to see the activity before it is available. They can choose from the drop down menu either to show the activity greyed-out with restriction information or just hide the activity entirely.

Activity completion

Activity completion
  • Completion tracking:

This setting allows teachers to specify conditions that define when an activity is considered to be completed. If this setting is enabled, activity completion will be tracked either manually or automatically, based on those certain conditions. Multiple conditions can be set for the completion of one activity, like when a grade has been reached or a certain number of posts have been made. If so, only after all the conditions are met can the activity be considered completed

A tick next to the name of the activity on the course page indicates whether the activity is completed or not.

  • Require view:

If this setting is enabled, students need to view the activity before they can complete it. In most cases, clicking the link is enough to view the activity. Also, please do not turn this option on unless you have extra requirements, because it will make extra work for the server and students generally can not meet other requirements without viewing the activity.

  • Require grade:

If this option is turned on, an activity will be considered complete when a student receives a grade. It does not matter how high the grade is: Getting any grade will mark the activity completed. Pass and Fail icons can be displayed so that the activity becomes ‘completed, passed’ or ‘completed, not passed’ instead of just ‘completed' .

  • Expect completed on:

If this setting is enabled, it will specify the date when the activity is expected to be completed. The date will not be shown to students and will only be displayed in the activity completion report.

Site administration settings

The workshop module has additional settings which may be changed by an administrator in Administration > Site administration > Plugins > Activity modules > Workshop. The settings enable default values to be set for all edit workshop settings.

See also