Working with files: Difference between revisions

Latest revision as of 15:09, 19 May 2019

Adding files to your course

Moodle provides an easy way for a teacher to present materials to their students. These materials may take the form of files such as word-processed documents or slideshow presentations. The materials can be displayed on the page either as individual items or bundled together inside folders. One teacher might for instance wish to share a single research document in pdf format; another might have a folder of sample past examination papers for students to download. Most types of files can be uploaded and accessed through Moodle but the student needs to have the correct software to be able to open them.

To add files to a Moodle course, you must first ensure you have the editing turned on.

Drag and drop

If you are using a modern browser, you can simply click, hold and drag and drop a file directly onto your course page. You will know if drag and drop is available to you because you will (briefly) see a message at the top of your screen:

To drag and drop a folder, you must first compress/zip it using whichever program your computer has.

Dragging and dropping files

Add a resource or activity

Instead of drag and drop, you can click the link 'Add an activity or resource' and select either File or Folder from the activity chooser (or choose from the 'Add a resource' drop down menu, if this is present instead.)

Uploading files

Selecting a file or folder in the activity chooser

The "Add a resource" drop down menu

The screen for uploading and displaying a file (or folder of files) includes an "add" button. Clicking on this button takes you to the File picker which is the name given to the file storage and access area within Moodle. Find out more about the places you can upload or add files from in the File picker page.
There is also a block (with an arrow) into which you can drag and drop a file straight from your desktop into Moodle.

Area for dragging and dropping files into

Unzipping uploaded files

If you upload a single zipped file, Moodle will automatically unzip it for your students to see it in Moodle.

If you upload a number of files as a single zipped file, either as File, nor inside a Folder, Moodle will force the download.

Viewing uploaded files

Once uploaded, files appear as thumbnails in the file manager for easy recognition.
Files view can be easily toggled between icons view or a table view with sizes and dates, or a hierarchical list view.

File picker icon view

File picker table view

File picker hierarchical list view

Editing or updating uploaded files

Clicking on the name of an uploaded file opens up a pop up dialogue box which allows file details quickly to be altered.

File info popup dialogue

Creating an alias/shortcut

When an uploaded file - or a file from the Private files, Dropbox, File system or EQUELLA repositories - is re-used elsewhere on Moodle, the teacher has the option to make a copy (a new, unconnected version) or to create a shortcut or alias.
If an alias is created, then when the original file is updated, it will change in all instances of the alias. So a teacher might add course notes to their private files for example, and then add them into a number of courses. When the teacher makes an alteration in the file in their private files, this alteration will be reflected in all instances of the course notes.
An alias can be recognised by its thumbnail. See the difference in the screenshot below between the original file (left) and the alias (right):
To update a file, go to its original location (for example Private files) and upload your new version with the same name . You will be prompted to override or rename the file. Choose "override" and this file will replace your original file and the alisas/shortcuts will remain and all be updated to your latest version.

Creating an alias

Areas in which aliases cannot be made

An alias cannot be made in the following areas of Moodle:

an assignment submission
a forum post attachment
a workshop submission
a quiz essay
a database activity file field

This is to prevent cases such as a student uploading an item for assessment and then subsequently changing the original in their private files. When a student uses a file from their private files in one of these instances, they do not see the options to "copy" or "create an alias". Below is an example of a file added to an assignment:

Assignment submission with no option to create an alias

Site administration settings

An administrator can add new file types and view, edit and delete existing file types from Site administration > Server > File types. This means that, for example, if teachers and students on your site use a lot of files specific to a particular program, such files can now be recognised by Moodle, and, when downloaded, they will open in the correct program, rather than presenting themselves as a generic zip file.

Some examples from the list

Adding a new file type

1. Scroll down to the bottom of the page and click the "Add" button

2. Add the details of your file type, using the example below as a guide. This example will add the .mobi extension (for a Kindle ebook) with the standard document icon.

Adding a new filetype

NOTE: The mimetype is set for a file when it is added/uploaded in Moodle (not when it is downloaded). If you change the mimetype associated with a file extension it will not make any difference to existing files. Only files uploaded in the future will have the new mimetype.

3. Click to save the changes and you will see your new file type has been added to the list:

New type in the list

Restricting allowed file types

Allowed file types for Workshop submissions may be restricted
It is possible to restrict file types for assignments. See Assignment settings.

Removing a file type

Clicking the X next to a file type will remove it from the site. You will be prompted to confirm before deletion.

Editing an existing file type

Clicking the edit icon next to a file type will allow you to change certain details, for example the associated icon and description. If you don't wish to use the default description, you can specify your own custom description (with multi-language tags if your site supports multi-languages) or you can use an alternative language string from mimetypes.php.

Google docs and docx

Importing Google docs files as docx. See https://moodle.org/mod/forum/discuss.php?d=320144

Alternative to MS PowerPoint and PDF files

The Presentation additional plugin displays multimedia HTML5 presentations and slide shows in users' web browsers. A web friendly and more feature rich alternative to MS PowerPoint and PDF. However, presentations must be uploaded to moodledata via FTP and you'll need to learn some basic HTML to create presentations for it.

@@ Line 1: / Line 1: @@
-{{Working with files and folders}}
+{{Managing content}}
-<p class="note">'''Please refer to [[Talk:Working_with_files_and_folders|page comments]] before editing this page.'''</p>
+==Adding files to your course==
-For the user who wants to add or find files, the file picker will be the tool they will use.   The file picker comes up within a context (any time you want to work with any kind of file).
+Moodle provides an easy way for a teacher to present materials to their students. These materials may take the form of files such as word-processed documents or slideshow presentations. The materials can be displayed on the page either as individual items or bundled together inside folders. One teacher might for instance wish to share a single research document in pdf format; another might have a folder of sample past examination papers for students to download. Most types of files can be uploaded and accessed through Moodle but the student needs to have the correct software to be able to open them.
-==Accessing the File Picker==
+To add files to a Moodle course, you must first ensure you have the editing turned on.
-From Moodle 2.0 onwards, access to the File Picker can be found in many places.  For example in the the Add A Resource menu most options will use it, the [[HTML editor]](add a picture or a link), or by updating any existing file.
-==Orientation within the File Picker==
+===Drag and drop===
+*If you are using a modern browser, you can simply click, hold and drag and drop a file directly onto your course page. You will know if drag and drop is available to you because you will (briefly) see a message at the top of your screen:
+[[File:dragdropmessage.png]]
-On YouTube, an [http://www.youtube.com/watch?v=d3DeIrip8Co|short animated tour of the File Picker].
+To drag and drop a folder, you must first compress/zip it using whichever program your computer has.
-In the image below, we have selected the Server Files repository at demo.moodle.org and the English Moodle Features Demo course. Because we have logged in as the teacher, this displays the file structure for the context of the course.
+{{MediaPlayer | url = https://youtu.be/5Fo3Bujvm5k | desc = Dragging and dropping files}}
-[[File:File picker demo moodle server files.png|thumb|center|300px|Moodle Feature Demo's Server files]]
+===Add a resource or activity===
-The major parts shown are:
+*Instead of drag and drop, you can click the link 'Add an activity or resource' and  select either [[File]] or [[Folder]] from the activity chooser (or choose from the  'Add a resource' drop down menu, if this is present instead.)
-# The repository column
-# The file picker column
-# Upload a file repository link - for this [[Context]]
-# [[Server files]] - those files you have permission to access
-#[[Working with files and folders#Folder structure and paths|Folders]] in System/English/Moodle Features Demo - these contain files
-# [[Repositories]] - for example, Dropbox, Google, Flickr, Wikimedia
-==Uploading a file==
+{{MediaPlayer | url = https://youtu.be/T9t6eMQK5KM | desc = Uploading files}}
-The following instructions explain how to upload and display a single file in a section of your area's front page.
-#Go to the course area where you want the file to be available and Turn Editing On.
+{|
-#Go to the relevant section on the front page
+| [[File:filefolder23.png|thumb|Selecting a file or folder in the activity chooser]]
-#Select the Add A Resource menu
+| [[File:Workingwithfiles.png|thumb|The "Add a resource" drop down menu]]
-#Select File; this loads the Adding A New File To... screen
+|}
-#Give your file a brief, meaningful name (displays as the text of the link) and a brief description (displays in the index of resources)
-#Select the Add button; this loads the File Picker
-#From the left column, select Upload A File
-#Select the Browse Button; this loads your computer's file management system, allowing you to select the file you need.
-#Select the file you need; this returns you to the File Picker.
-#Change the remaining settings as appropriate:
-##If you want to change the name of the file, enter the new name in the Save As field
-##If you want to indicate the author of the file, enter their name in the Author field
-##If you want to apply different copyright licence, select it from the Choose License menu
-#Then click the Upload This File button; this returns you to the Adding A New File To... screen
-#We'll look at the other settings elsewhere; for now, scroll down and click Save And Return To Course
-#A link to your file should appear in place.
+*The screen for uploading and displaying a file (or folder of files) includes an "add" button. Clicking on this button takes you to the [[File picker]] which is the name given to the file storage and access area within Moodle. Find out more about the places you can upload or add files from in the [[File picker]] page.
+*There is also a block (with an arrow) into which you can drag and drop a file straight from your desktop into Moodle.
-''Tip:'' First it is useful to determine the context for uploading files. For example, in the File Picker window above, we can see that this course has a folder resource called "A directory (folder)".  If you look in the Resource section of Moodle Features Demo, you will see a link called "A directory".  There are also folders with "(file)" in their names and you can find those links in the course as well.  Each course context will create a folder subfolders within the server file structure.
+ [[File:newdraganddrop.png|thumb|Area for dragging and dropping files into]]
-==Uploading a  folder==
+==Unzipping uploaded files==
-The following instructions explain how to upload a compressed (i.e. zipped or archived) folder and display it on your area's front page.
+If you upload a single zipped file, Moodle will automatically unzip it for your students to see it in Moodle.
-#Go to the course area where you want the file to be available and Turn Editing On.
+If you upload a number of files as a single zipped file, either as [[File]], nor inside a [[Folder]], Moodle will force the download.
-#Go to the relevant section on the front page
-#Select the Add A Resource menu
-#Select Folder; this loads
-==Displaying existing files in a folder==
+==Viewing uploaded files==
-The following instructions explain how to gather together files already uploaded to various different contexts and display them together within a folder on your area's front page.
+* Once uploaded, files appear as thumbnails in the file manager for easy recognition.
+* Files view can be easily toggled between icons view or a table view with sizes and dates, or a hierarchical list view.
-==Folder structure and paths==
+{|
-<includenly>Once a repository has been selected with a click, File picker will show a breadcrumb path with links at the top and any folders or files under it.
+| [[File:truthumbnailsiconsview.png|thumb|File picker icon view]]
+| [[File:tableview.png|thumb|File picker table view]]
+| [[File:hierarchicallistview.png|thumb|File picker hierarchical list view]]
+|}
-In the example below, we were in Moodle Features Demo and as a teacher wanted to add a file resource.  We started in the [[Context]] of the course.  We then drilled down by clicking on the folders until we got to the folder that contained images we used in a [[Lesson]] context.
+==Editing or updating uploaded files==
-[[File:File Picker demo moodle legacy files.png|thumb|400px|center|Using the Server files repository, we drilled down]]
+*Clicking on the  name of an uploaded file opens up a pop up dialogue box which allows file details quickly to be altered.
-If we click on the "English" link in the breadcrumb path, we will see the folders for each course(context) in the English category (context) of courses (this is the first screenshot on this page). <includeonly>
+{|
+| [[File:popupdialogue.png|thumb|File info popup dialogue]]
+|}
+==Creating an alias/shortcut==
+*When an uploaded file - or a file from the Private files, Dropbox, File system or EQUELLA repositories - is re-used elsewhere on Moodle, the teacher has the option to make a copy (a new, unconnected version) or to create a shortcut or ''alias''.
+*If an alias is created, then when the original file is updated, it will change in all instances of the alias. So a teacher might add course notes to their private files for example, and then add them into a number of courses. When the teacher makes an alteration in the file in their private files, this alteration will be reflected in all instances of the course notes.
+*An alias can be recognised by its thumbnail. See the difference in the screenshot below between the original file (left) and the alias (right):
+*To update a file, go to its original location (for example Private files) and upload your new version ''with the same name'' . You will be prompted to override or rename the file. Choose "override" and this file will replace your original file and the alisas/shortcuts will remain and all be updated to your latest version.
+{|
+| [[File:alias.png|thumb|Creating an alias]]
+| [[File:shortcut1.png|frame]]
+|}
+===Areas in which aliases cannot be made===
+An alias cannot be made in the following areas of Moodle:
+* an assignment submission
+* a forum post attachment
+* a workshop submission
+* a quiz essay
+* a database activity file field
+This is to prevent cases such as a student uploading an item for assessment and then subsequently changing the original in their private files. When a student uses a file from their private files in one of these instances, they do not see the options to "copy" or "create an alias". Below is an example of a file added to an assignment:
+{|
+| [[File:aliasassignment.png|thumb|Assignment submission with no option to create an alias]]
+|}
+==Site administration settings==
+An administrator can add new file types and view, edit and delete existing file types from ''Site administration > Server > File types''. This means that, for example, if teachers and students on your site use a lot of files specific to a particular program, such files can now be recognised by Moodle, and, when downloaded, they will open in the correct program, rather than presenting themselves as a generic zip file.
+[[File:Filetypes1.png|center|thumb|500px||Some examples from the list]]
+===Adding a new file type===
+. Scroll down to the bottom of the page and click the "Add" button
+. Add the details of your file type, using the example below as a guide. This example will add the .mobi extension (for a Kindle ebook) with the standard document icon.
+[[File:newfiletype.png|thumb|center|500px|Adding a new filetype]]
+'''NOTE: The mimetype is set for a file when it is added/uploaded in Moodle (not when it is downloaded). If you change the mimetype associated with a file extension it will not make any difference to existing files. Only files uploaded in the future will have the new mimetype.'''
+. Click to save the changes and you will see your new file type has been added to the list:
+[[File:customfileypesuccess.png|thumb|500px|center|New type in the list]]
+===Restricting allowed file types===
+* Allowed file types for [[Workshop]] submissions may be restricted
+* It is possible to restrict file types for assignments. See [[Assignment settings]].
+===Removing a file type===
+*Clicking the X next to a file type will remove it from the site. You will be prompted to confirm before deletion.
+===Editing an existing file type===
+*Clicking the edit icon next to a file type will allow you to change certain details, for example the associated icon and description. If you don't wish to use the default description, you can specify your own custom description (with multi-language tags if your site supports multi-languages) or you can use an alternative language string from mimetypes.php.
+===Google docs and docx===
+Importing Google docs files as docx.  See https://moodle.org/mod/forum/discuss.php?d=320144
+==Alternative to MS PowerPoint and PDF files==
+The [https://moodle.org/plugins/mod_revealjs Presentation] additional plugin displays multimedia HTML5 presentations and slide shows in users' web browsers. A web friendly and more feature rich alternative to MS PowerPoint and PDF. However, presentations must be uploaded to moodledata via FTP and you'll need to learn some basic HTML to create presentations for it.
+==See also==
+*HQ Youtube video tutorial: [http://youtu.be/Wt5Hgv-eouE Dragging and dropping files into Moodle].
+*HQ Youtube video tutorial: [http://youtu.be/7i2roZ_OCyI Uploading files to Moodle].
+*[https://www.youtube.com/watch?v=hvIlEkxJPrU How to zip files on Windows 10] (the first part of the video shows the process for Windows 7&8 as well).
+*[https://www.youtube.com/watch?v=V0wkG6zOpjA How to zip files on Mac].
+*[http://lewiscarr.co.uk/2014/11/moodle-file-sharing-explained/ File sharing explained] blog post by Lewis Carr.
+*How to share a single file with students: [[File resource]].
+*How to share a folder of files with students: [[Folder]].
+*Questions about the file picker: [[File picker FAQ]].
+* [[Restoring file aliases]].
+*[http://www.youtube.com/watch?v=IrOKxYRJvGU How teachers upload files in Moodle 2 video].
+*[https://moodle.org/mod/forum/discuss.php?d=332701#p1340373 Powerpoint alternative..for course presentation ] forum thread.
+[[fr:Utilisation de fichiers]]
+[[de:Arbeiten mit Dateien und Verzeichnissen]]
+[[es:Trabajando con archivos]]

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