Privacy officer role: Difference between revisions

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m (updated name of Spanish page as in English)
(Added mention of capabilities to view and accept on behalf of minors, and linked to all Capabilities pages)
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# Give the role a name such as 'Privacy officer', short name and description.
# Give the role a name such as 'Privacy officer', short name and description.
# For context types where this role may be assigned, tick system.
# For context types where this role may be assigned, tick system.
# Enter dataprivacy in the filter box, then allow the capabilities tool/dataprivacy:managedataregistry and tool/dataprivacy:managedatarequests, and if necessary tool/dataprivacy:makedatarequestsforchildren.
# Enter dataprivacy in the filter box, then allow the capabilities [[Capabilities/tool/dataprivacy:managedataregistry|tool/dataprivacy:managedataregistry]] and [[Capabilities/tool/dataprivacy:managedatarequests|tool/dataprivacy:managedatarequests]], and if necessary [[Capabilities/tool/dataprivacy:makedatarequestsforchildren|tool/dataprivacy:makedatarequestsforchildren]].
# Allow more capabilities as follows: moodle/site:configview, moodle/category:viewhiddencategories, moodle/course:viewhiddencourses, moodle/course:view, moodle/course:viewhiddenactivities.
# Allow more capabilities as follows: [[Capabilities/moodle/site:configview|moodle/site:configview]], [[Capabilities/moodle/category:viewhiddencategories|moodle/category:viewhiddencategories]], [[Capabilities/moodle/course:viewhiddencourses|moodle/course:viewhiddencourses]], [[Capabilities/moodle/course:view|moodle/course:view]], [[Capabilities/moodle/course:viewhiddenactivities|moodle/course:viewhiddenactivities]].
# Optionally, add capabilities to allow Privacy Officers to view and agree to policies on behalf of minors (after receiving permission from guardians): [[Capabilities/tool/policy:acceptbehalf|tool/policy:acceptbehalf]] and [[Capabilities/tool/policy:viewacceptances|tool/policy:viewacceptances]]
# Click the button "Create this role".
# Click the button "Create this role".



Revision as of 00:40, 20 July 2018

A Privacy officer can respond to data requests and manage the data registry.

Role set-up

  1. Go to 'Define roles' in the Site administration.
  2. Click the button "Add a new role".
  3. Set the role archetype to Guest.
  4. Give the role a name such as 'Privacy officer', short name and description.
  5. For context types where this role may be assigned, tick system.
  6. Enter dataprivacy in the filter box, then allow the capabilities tool/dataprivacy:managedataregistry and tool/dataprivacy:managedatarequests, and if necessary tool/dataprivacy:makedatarequestsforchildren.
  7. Allow more capabilities as follows: moodle/site:configview, moodle/category:viewhiddencategories, moodle/course:viewhiddencourses, moodle/course:view, moodle/course:viewhiddenactivities.
  8. Optionally, add capabilities to allow Privacy Officers to view and agree to policies on behalf of minors (after receiving permission from guardians): tool/policy:acceptbehalf and tool/policy:viewacceptances
  9. Click the button "Create this role".

Next

  1. Go to 'Privacy settings' in the Site administration.
  2. Click to select the Privacy officer in the Privacy officer role mapping setting.
  3. Save changes.

Role assignment

  1. Go to 'Assign system roles' in the Site administration.
  2. Choose the Privacy officer role to assign.
  3. Select the user in the Potential users list, and use the left-facing arrow button to add them to the Existing users list.