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The manual enrolments plugin allows users to be enrolled manually via a link in the course administration settings. The plugin has to be enabled by the site administrator (see [[Enrolment_plugins|Enrolment plugins]] )and should normally be enabled as certain other enrolment plugins, such as self enrolment, require it.
The manual enrolments plugin allows users to be enrolled manually via a link in the course administration settings. The plugin has to be enabled by the site administrator (see [[Enrolment plugins]]) and should normally be enabled as certain other enrolment plugins, such as self enrolment, require it.


==Enrolling users manually==
==Course settings==
*In a course, go to ''Settings>users>enrolled users''
*Click the "enrol users" button top right or bottom left of your screen:
[[File:Enrolledusers.png]]
*Use the dropdown "assign roles" if you wish to change the role.


*In the next screen, click the "enrol" button to the right of those you wish to enrol.
===Checking you have manual enrolment in your course===
*When you have finished, click "finish enrolling users"
*In a course, go to  'Enrolment methods' by clicking the gear menu in the nav drawer Participants link (or in ''Course administration > Users'' in the Administration block if you are using a theme other than Boost).
*Make sure Manual enrolments has its "eye" opened.


==Course settings==
===Checking you have manual enrolment in your course===
*In a course, go to ''Settings>users>enrolment methods
''
*Make sure Manual enrolments has its "eye" opened:
[[File:Manualenrolments.png]]
[[File:Manualenrolments.png]]


===Setting the default enrolment period===
===Editing manual enrolment settings===
*In ''Settings>users>enrolment methods'', click the edit/hand/pen icon to the right of the manual enrolments option. (See [[Media:Manualenrolments.png|screenshot]])
 
*Tick the "enable" box and then enter the required enrolment period:
Managers (and any other users with the capability [[Capabilities/enrol/manual:config|enrol/manual:config]]) can edit the manual enrolment method in the course and set the default enrolment period and default role from the Enrolment methods link.
[[File:Defaultenrolmentperiod.png]]
 
{|
|[[File:enrolmenexpirynotification.png|thumb|The manual enrolment screen (Click to enlarge)]]
|}
 
It is possible also for students and/or teachers to be notified when enrolments expire by selecting either "Enroller only" or "Enroller and enrolled user" from the dropdown "Notify before enrolment expires" and a time in "Notification threshold".
 
==Enrolling users==
 
'''Method 1'''
[[File:enrolduration.png|thumb|Enrolling users method 1]]
# Go to 'Enrolled users' from the gear menu in the nav drawer Participants link (or in ''Course administration > Users'' in the Administration block if you are using a theme other than Boost)
# Click the 'Enrol users' button at the top right or bottom left of the page
# Use the 'Assign roles' dropdown if you wish to change the role. (Note that if your course has cohort enrolment, you will see 2 radio buttons (as in the screenshot) To enrol users individually, click the Browse users button. It should be selected by default.)
# Click to expand the enrolment options and set them as appropriate. These include the enrolment duration
# Browse or search for the user (Note that when searching for users, exact matches are listed first)
# Click the Enrol button opposite the user. The user will indent in the list and the enrol button will disappear, indicating that the user is enrolled.
# When you have finished, click the 'Finish enrolling users' button (or simply close the enrol users box)
 
The user will then appear in the list of enrolled users.


===Setting the default role===
Note: The enrolment option 'Recover user's old grades if possible' is not ticked by default and is easy to miss. An admin can make it so that the checkbox is ticked for all courses on the site by enabling the setting 'Recover grades default' in the Site administration.
*While most of the time you would wish the default role to be ''student'', it is possible to change this.
 
*In ''Settings>users>enrolment methods'', click the edit/hand/pen icon to the right of the manual enrolments option. (See [[Media:Manualenrolments.png|screenshot]])
'''Method 2'''
*Use the dropdown box to change the default role from student to the role you need.
[[File:manually enrolling users.png|thumb|Enrolling users method 2]]
# Go to 'Enrolment methods' from the gear menu in the nav drawer Participants link (or in ''Course administration > Users'' in the Administration block if you are using a theme other than Boost)
# Click the 'Enrol users' icon in the edit column opposite manual enrolment
# Select users from the not enrolled users list, using Ctrl + click to select multiple users
# Click the add button to add the users to the enrolled users list
 
===Editing individual enrolment start and end dates===
 
[[File:individualenrolment24.png|thumb|Editing enrolment start and end dates]]Enrolment start and end dates may be edited for individual students as follows:
 
# Go to 'Enrolled users' from the gear menu in the nav drawer Participants link (or in ''Course administration > Users'' in the Administration block if you are using a theme other than Boost)
# Click the edit icon in the enrolment methods column for a particular user.
# Edit dates as required, then click the 'Save changes' button.


==Admin settings==
==Admin settings==
*Default settings for manual enrolment in courses may be specified in ''Settings>Site administration>plugins>enrolments>Manual enrolments''. These are:
 
**Add instance to new courses- if this is enabled, then whenever a new course is created, manual enrolments will automatically be enabled
The manual enrolment plugin may be enabled or disabled site-wide in 'Manage enrol plugins' in the Site administration.
**Enable manual enrolments - this makes this plugin available throughout Moodle and it is advisable to do this.
 
**Default enrolment period - this sets the default length of enrolment (in seconds) and may be altered by a teacher in a course.
Site-wide settings, including default settings for manual enrolment in new courses, may be set in 'Manual enrolments' in the Site administration.
**Default role - this sets the default role, which is normally student but may be altered by a teacher in a course.
 
* Enrolment expiration action - specifies what happens when user enrolments reach expiration date. Please note that option "Unenrol user from course" purges grades, group memberships, preferences and other user related data from the courses.
* Hour to send enrolment expiry notifications - specify hour for sending expiration notifications.
* Add instance to new courses- if this is enabled, then whenever a new course is created, manual enrolments will automatically added to new courses.
* Enable manual enrolments - this specifies if enrol instances are enabled by default in new courses, it is strongly recommended to keep this setting enabled.
* Default role - this sets the default role, which is normally student and may be altered by a teacher in a course.
* Default enrolment start - this feature  sets the time for when students are enrolled in a course. The default is 'Now', but it can also be set to 'Today' and 'Course start'.
* Default enrolment duration - this sets the default length of enrolment in new courses.
* Notify before enrolment expires - specifies if teacher or optionally students should be notified before the expiration.
* Notification threshold - specify how many days should be users notified before the enrolment expiration.
 
==Manual enrolment capabilities==
 
*[[Capabilities/enrol/manual:config|Configure manual enrol instances]]
*[[Capabilities/enrol/manual:enrol|Enrol users]]
*[[Capabilities/enrol/manual:manage|Manage user enrolments]]
*[[Capabilities/enrol/manual:unenrol|Unenrol users from the course]]
*[[Capabilities/enrol/manual:unenrolself|Unenrol self from the course]]
 
==See also==
 
* [[Participants]]
 
 
[[de:Manuelle Einschreibung]]
[[es:Inscripción manual]]
[[ja:手動登録]]

Latest revision as of 16:09, 30 November 2017

The manual enrolments plugin allows users to be enrolled manually via a link in the course administration settings. The plugin has to be enabled by the site administrator (see Enrolment plugins) and should normally be enabled as certain other enrolment plugins, such as self enrolment, require it.

Course settings

Checking you have manual enrolment in your course

  • In a course, go to 'Enrolment methods' by clicking the gear menu in the nav drawer Participants link (or in Course administration > Users in the Administration block if you are using a theme other than Boost).
  • Make sure Manual enrolments has its "eye" opened.

Manualenrolments.png

Editing manual enrolment settings

Managers (and any other users with the capability enrol/manual:config) can edit the manual enrolment method in the course and set the default enrolment period and default role from the Enrolment methods link.

The manual enrolment screen (Click to enlarge)

It is possible also for students and/or teachers to be notified when enrolments expire by selecting either "Enroller only" or "Enroller and enrolled user" from the dropdown "Notify before enrolment expires" and a time in "Notification threshold".

Enrolling users

Method 1

Enrolling users method 1
  1. Go to 'Enrolled users' from the gear menu in the nav drawer Participants link (or in Course administration > Users in the Administration block if you are using a theme other than Boost)
  2. Click the 'Enrol users' button at the top right or bottom left of the page
  3. Use the 'Assign roles' dropdown if you wish to change the role. (Note that if your course has cohort enrolment, you will see 2 radio buttons (as in the screenshot) To enrol users individually, click the Browse users button. It should be selected by default.)
  4. Click to expand the enrolment options and set them as appropriate. These include the enrolment duration
  5. Browse or search for the user (Note that when searching for users, exact matches are listed first)
  6. Click the Enrol button opposite the user. The user will indent in the list and the enrol button will disappear, indicating that the user is enrolled.
  7. When you have finished, click the 'Finish enrolling users' button (or simply close the enrol users box)

The user will then appear in the list of enrolled users.

Note: The enrolment option 'Recover user's old grades if possible' is not ticked by default and is easy to miss. An admin can make it so that the checkbox is ticked for all courses on the site by enabling the setting 'Recover grades default' in the Site administration.

Method 2

Enrolling users method 2
  1. Go to 'Enrolment methods' from the gear menu in the nav drawer Participants link (or in Course administration > Users in the Administration block if you are using a theme other than Boost)
  2. Click the 'Enrol users' icon in the edit column opposite manual enrolment
  3. Select users from the not enrolled users list, using Ctrl + click to select multiple users
  4. Click the add button to add the users to the enrolled users list

Editing individual enrolment start and end dates

Editing enrolment start and end dates

Enrolment start and end dates may be edited for individual students as follows:

  1. Go to 'Enrolled users' from the gear menu in the nav drawer Participants link (or in Course administration > Users in the Administration block if you are using a theme other than Boost)
  2. Click the edit icon in the enrolment methods column for a particular user.
  3. Edit dates as required, then click the 'Save changes' button.

Admin settings

The manual enrolment plugin may be enabled or disabled site-wide in 'Manage enrol plugins' in the Site administration.

Site-wide settings, including default settings for manual enrolment in new courses, may be set in 'Manual enrolments' in the Site administration.

  • Enrolment expiration action - specifies what happens when user enrolments reach expiration date. Please note that option "Unenrol user from course" purges grades, group memberships, preferences and other user related data from the courses.
  • Hour to send enrolment expiry notifications - specify hour for sending expiration notifications.
  • Add instance to new courses- if this is enabled, then whenever a new course is created, manual enrolments will automatically added to new courses.
  • Enable manual enrolments - this specifies if enrol instances are enabled by default in new courses, it is strongly recommended to keep this setting enabled.
  • Default role - this sets the default role, which is normally student and may be altered by a teacher in a course.
  • Default enrolment start - this feature sets the time for when students are enrolled in a course. The default is 'Now', but it can also be set to 'Today' and 'Course start'.
  • Default enrolment duration - this sets the default length of enrolment in new courses.
  • Notify before enrolment expires - specifies if teacher or optionally students should be notified before the expiration.
  • Notification threshold - specify how many days should be users notified before the enrolment expiration.

Manual enrolment capabilities

See also