Data Protection Officer role

A privacy officer can respond to data requests and manage the data registry.

Note: This role requires the Data privacy plugin to be installed on the site. The Data privacy plugin requires Moodle 3.4.2 or later and will be integrated in the Moodle 3.5 release in May 2018.

Role set-up

1. Go to 'Define roles' in the Site administration.
2. Click the button "Add a new role"
3. Give the role a name such as 'Privacy officer', short name and description.
4. For context types where this role may be assigned, tick system.
5. Enter dataprivacy in the filter box, then allow the 3 dataprivacy capabilities 'Manage data registry', 'Manage data requests' and 'Make data requests for children'.
6. Allow more capabilities as follows: moodle/site:configview, moodle/category:viewhiddencategories, moodle/course:viewhiddencourses, moodle/course:view, moodle/course:viewhiddenactivities. (These capabilities are all allowed for the default role of manager, so if the privacy officer also has the manager role, it is not necessary to allow the capabilities for the privacy officer role.)
7. Click the button "Create this role".

Role assignment

1. Go to 'Assign system roles' in the Site administration.
2. Choose the Privacy officer role to assign.
3. Select the user in the Potential users list, and use the left-facing arrow button to add them to the Existing users list.