Cohort sync
Cohorts, or site-wide groups, enable all members of a cohort to be enrolled in a course in one action, either manually or synchronised automatically.
Note: Teachers can add cohorts to courses by default but a manager or admin can hide certain cohorts from teachers by unchecking the 'Visible' box in the Cohort settings or by clicking the 'eye' icon on the Cohorts screen.New feature
in Moodle 3.3!
Enrolling a cohort in a course
In order to actually enrol users from a Cohort into courses the Cohort-Sync Enrollment plugin needs to be added to the enrollment methods for the course. The Administrator will first need to enable the Cohort-Sync enrolment plugin site wide (Administration > Site administration > Plugins > Enrolments)
Adding a whole cohort
Available cohorts may be selected from Course administration>Enrolment methods and then selecting from the dropdown the 'Cohortsync' method
Enrolling cohorts this way means that if members are added or removed from the cohort they are added or removed in the course too - ie, enrolment is synchronised.
Adding cohort members
Cohort members may be enrolled from Course administration>Enrolled users and clicking the 'Enrol users' button, and then 'Browse cohorts'
Enrolling cohorts this way means that members may be removed individually from the course, ie, there is no cohort synchronisation.
Adding a cohort to a group
The cohort members can be added to a pre-made group at this stage also if desired. If any members are added or removed from the cohort, they are automatically added or removed from the group. Note that such members cannot be unenrolled manually from the groups screen and that additionally, there is information about their cohort below their name on the group screen.
Visiting the Administration > Course administration > Users > Enrolled Users page will show users enrolled via the Cohort-Sync plugin.
Note that, by default, a teacher cannot add this plugin to their course. It needs to be configured by an Administrator or a user with the Manager role. Also note, that the user should be a Manager on a site level, not on the category or course level, otherwise the user will not see the option. If you want the user with the Manager role on the category level to see this enrol option, then you must add some cohorts on the category level, not on the site level.
The required capabilities for setting up a cohort sync are:
- moodle/course:enrolconfig in the course context
- moodle/cohort:config in the course context
- moodle/cohort:view in the same context as category
The required capabilities for manually enrolling cohort members are:
- the same as cohort sync (note: this is a bug MDL-28431)
- enrol/manual:enrol in course context
- moodle/course:enrolreview in course context
Enrolling a cohort in a category
This is not supported by Moodle at the moment.
See MDL-36951 regarding enrolling system cohorts at category level
See Category enrolments where it is recommended that cohort sync be used in preference to category enrolments.
See also
- Cohorts for information on how to create a cohort
- Enrolment: Cohort members to group plugin for users already enrolled via different method
