Cohort sync

About cohort sync

Cohort sync is for automatically enrolling members of a cohort in a course. If a user is added or removed from the cohort, they are automatically enrolled or unenrolled respectively. In other words, cohort sync synchronises cohort membership with course enrolment.

Enrolling a cohort in a course

In order to actually enrol users from a Cohort into courses the Cohort-Sync Enrollment plugin needs to be added to the enrollment methods for the course. The Administrator will first need to enable the Cohort-Sync enrolment plugin site wide (Administration > Site administration > Plugins > Enrolments)

Adding a whole cohort

Available cohorts may be selected from Course administration>Enrolment methods and then selecting from the dropdown the 'Cohortsync' method.

Teachers can add cohorts to courses by default but a manager or admin can hide certain cohorts from teachers by unchecking the 'Visible' box in the Cohort settings or by clicking the 'eye' icon on the Cohorts screen.

Enrolling cohorts this way means that if members are added or removed from the cohort they are added or removed in the course too - ie, enrolment is synchronised.

If several cohorts need to be added to the course, a button "Add method and create another" allows the teacher or course manager to quickly repeat the process without having to return to the main screen and start again.

When synchronising a cohort it is also possible to automatically add all cohort members to the group. A new group can also be created when adding the cohort.

Capabilities

The required capabilities for setting up a cohort sync are:

• moodle/course:enrolconfig in the course context
• enrol/cohort:config in the course context
• moodle/cohort:view in the course context

Default "Teacher" (editingteacher) role has all these capabilities.

See also

• Cohorts for information on how to create a cohort
• Enrolment: Cohort members to group plugin for users already enrolled via different method