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PowerPoint: Difference between revisions

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PowerPoint is the presentation component of the Microsoft Office suite.  This program's intent is similar to OpenOffice Impress or Apple's Keynote.  While this page will talk about PowerPoint, many of the suggestions apply to other presentation programs.
PowerPoint is the presentation component of the Microsoft Office suite.  This program's intent is similar to [[OpenOffice]] Impress or Apple's Keynote.  While this page will talk about PowerPoint, many of the suggestions apply to other presentation programs.


== Reducing file size for the web ==
== Reducing file size for the web ==
Line 9: Line 9:


== Exporting to different formats ==
== Exporting to different formats ==
Most presentation programs  have the ability to export into other formats. These alternative formats can also be used by Moodle. Of course, you can create a resource link directly to your presentation and allow you student to download.
Most presentation programs  have the ability to export into other formats. These alternative formats can also be used by Moodle. Of course, you can create a [[File or website link|resource link]] directly to your presentation and allow you student to download.


=== HTML ===
=== HTML ===
Most presentations can be exported to a series of web pages using HTML and file images. The web export features have a variety of options that offer quite a bit of control in producing the output and mimic the presentation application experience.  The student does not download the entire presentation.
Most presentations can be exported to a series of web pages using HTML and file images. The web export features have a variety of options that offer quite a bit of control in producing the output and mimic the presentation application experience.  The student does not download the entire presentation.


Moodle. After uploading the file structure of an exported web presention into your course, you can use the Link to File resource to point the student to the index page of the presentation in a new window. The presentation can easily include links to other resources and once created the author, can easily integrate a variety of other materials without having to re create these in Moodle.
Moodle. After uploading the file structure of an exported web presentation into your course, you can use the [[File or website link]] to point the student to the index page of the presentation in a new window. The presentation can easily include links to other resources and once created the author, can easily integrate a variety of other materials without having to re create these in Moodle.


=== Flash ===
=== Flash ===
There are several commercial plugins that can export Powerpoints or other presentations as self-contained Flash movies. These may be smaller than standard powerpoints, though file size reduction can also be achieved without converting to a different format. OpenOffice's Impress and Apple's Keynote both have this functionality built in. Note: do not expect all of the more advanced features of your presentation to transfer into a Flash file.
There are several commercial plugins that can export Powerpoints or other presentations as self-contained Flash movies. These may be smaller than standard PowerPoints, though file size reduction can also be achieved without converting to a different format. [[OpenOffice]]'s Impress and Apple's Keynote both have this functionality built in. :''TIP:'' do not expect all of the more advanced features of your presentation to transfer into a Flash file.


:''TIP:''It is possible to convert PPT to SWF online at site like Zamzar - http://www.zamzar.com
:''TIP:''It is possible to convert PPT to SWF online at site like Zamzar - http://www.zamzar.com


=== Rich Text Format (RTF) ===
=== Rich Text Format (RTF) ===
You can save a most presentation in Rich Text Format.  In Powerpoint select by selecting 'Outline/RTF' in the filetype dropdown after selecting File > Save As. In doing so you will lose all images and graphics and create a text file that can be opened in Word or PowerPoint, amongst other applications.
You can save a most presentation in Rich Text Format.  In PowerPoint select File>SaveAs> and use the file type 'Outline/RTF' in the dropdown menu. In doing so you will lose all images and graphics and create a text file that can be opened in Word or PowerPoint, amongst other applications.
:''TIP:''Did you know you can import an outline from a word processor into some presentation programs? 


=== Portable Document Format (.pdf) ===
=== Portable Document Format (.pdf) ===
Most presentation programs will have a built in method to convert your presentation to an Portable Document Format.  Adobe has a free reader but there are other products which will read a PDF file.  An alternative is to "print to" a virtual PDF printer using another program.  There are a few free open source programs and many commercial products that will create PDF files.
Most presentation programs will have a built in method to convert your presentation to an Portable Document Format.  Adobe has a free reader but there are other products which will read a PDF file.  An alternative is to "print to" a virtual PDF printer using another program.  There are a few free open source programs and many commercial products that will create PDF files.
PowerPoint on Mac OS X allows you to export to [[PDF]] via Apple's standard print dialog.
PowerPoint on Mac OS X allows you to export to [[PDF]] via Apple's standard print dialog.


== PowerPoint alternatives ==
== PowerPoint alternatives ==
 
Your students do not need a copy of PowerPoint to view presentations. Microsoft makes a viewer program available for use on Windows and Mac OS X. The free, OpenOffice Impress is available for Window, Linux and Mac OS and adds the ability to create and view presentations in PowerPoint compatible format.
You do not need a copy of PowerPoint to merely view presentations. Microsoft makes a viewer program available for use on Windows and Mac OS X. The freely available OpenOffice Impress is available for Windows and Linux and adds the ability to create presentations in PowerPoint compatible format, amongst others.


=== PowerPoint Viewer ===
=== PowerPoint Viewer ===
The PowerPoint Viewer is a free download from Microsoft. As with all viewers, this program may not have full compatability and parts of your presentation may lack certain features.


The PowerPoint Viewer is a free download from Microsoft, but note that even this program does not have full compatability with all PowerPoints created with recent versions of the full program.
See: [http://www.microsoft.com/downloads/details.aspx?FamilyID=428d5727-43ab-4f24-90b7-a94784af71a4&displaylang=en PowerPoint Viewer 2003] for Windows.
 
[http://www.microsoft.com/downloads/details.aspx?FamilyID=428d5727-43ab-4f24-90b7-a94784af71a4&displaylang=en PowerPoint Viewer 2003] for Windows.


=== Apple's Keynote ===
=== Apple's Keynote ===
Part of Apple's [[iWork]] office productivity package (along with [[Apple Pages]]). Can open and save PowerPoint compatible files as well as saving in its own format and allowing export as PDF, Flash and Quicktime movies.
Part of Apple's [[iWork]] office productivity package (along with [[Apple Pages]]). Can open and save PowerPoint compatible files as well as saving in its own format and allowing export as PDF, Flash and Quicktime movies.


http://www.apple.com/iwork/keynote/
See: [http://www.apple.com/iwork/keynote/ Apple Keynote]


=== OpenOffice Impress ===
=== OpenOffice Impress ===
Part of the free and open source [[OpenOffice]] office suite. Can open and save PowerPoint compatible files as well as saving in its own format and allows exporting as Flash and PDF.
Part of the free and open source [[OpenOffice]] office suite. Can open and save PowerPoint compatible files as well as saving in its own format and allows exporting as Flash and PDF.


http://www.openoffice.org/product/impress.html
See: [http://www.openoffice.org/product/impress.html OO Impress description]


=== Moodle presentation like modules ===
=== Moodle presentation like modules ===
There are several standard Moodle resources and activities that will allow you to create presentations within Moodle. And there are many third party contributed plugins and modules as well.  
There are several standard Moodle resources and activities that will allow you to create presentations within Moodle. And there are many third party [[Contributed code]] plugins and modules as well.  


A [[Lesson module|lesson activity]] creates linked visual pages of content in a variety of ways.  Both Lesson and PowerPoint can be turned into an asynchronous adaptive teaching tool. Some simpler PowerPoints can be [[Import_PowerPoint|imported]] into a Lesson.
A [[Lesson module|lesson activity]] creates linked visual pages of content in a variety of ways.  Both Lesson and PowerPoint can be turned into an asynchronous adaptive teaching tool. Some simpler PowerPoints can be [[Import_PowerPoint|imported]] into a Lesson.
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[[Presentation module]] is another Moodle HTML based activity.
[[Presentation module]] is another Moodle HTML based activity.


Using one of the resource tools to link to a presentation stored in your course files or in another place.
Another simple option is to use one of the [[Resources|resource tools]] to link to a presentation stored in your course files or in another place.


== Presentation abuses ==
== Presentation abuses ==
Many educators note that PowerPoint (or other electronic presentations) is not used efficiently by the presenters in most mediums from a learner. There are many approaches to making an effective presentation, which vary according to the environment of the presentation (face to face vrs asynchronous on line, is one).   
Many educators note that PowerPoint (or other electronic presentations) is not used efficiently or effectively by the presenters in most mediums from a learner perspective. There are many approaches to making an effective presentation, which vary according to the environment of the presentation (face to face vrs asynchronous on line, is one).   
*Too much visual information on a page  
*Too much visual information on a page  
:''TIP:'' Step back 8 feet from your 20" computer screen, can you really read it?
:''TIP:'' Step back 8 feet from your 20" computer screen, can you really read it?

Revision as of 16:02, 3 January 2009

PowerPoint is the presentation component of the Microsoft Office suite. This program's intent is similar to OpenOffice Impress or Apple's Keynote. While this page will talk about PowerPoint, many of the suggestions apply to other presentation programs.

Reducing file size for the web

Reducing the overall file size helps any presentation be more user friendly on the web. Not all users have high speed internet access or the latest and greatest fastest computers in the world. Some basic steps for reducing the size of PowerPoint or other presentation files or pages:

  • Don't use large images - 1024 pixels wide by 768 tall is an upper limit. Remember different computers will have different screen settings.
  • Do re-size any image to the size you are going to use in your presentation. That 1024x768 image which displays at 102x76, just could be kept by the program at the larger size.
  • Don't 'allow fast saves' - this option only appends new content to save time, it doesn't remove deleted material
  • Be careful about a cut and paste of an images from other programs. Images might not compress.

Exporting to different formats

Most presentation programs have the ability to export into other formats. These alternative formats can also be used by Moodle. Of course, you can create a resource link directly to your presentation and allow you student to download.

HTML

Most presentations can be exported to a series of web pages using HTML and file images. The web export features have a variety of options that offer quite a bit of control in producing the output and mimic the presentation application experience. The student does not download the entire presentation.

Moodle. After uploading the file structure of an exported web presentation into your course, you can use the File or website link to point the student to the index page of the presentation in a new window. The presentation can easily include links to other resources and once created the author, can easily integrate a variety of other materials without having to re create these in Moodle.

Flash

There are several commercial plugins that can export Powerpoints or other presentations as self-contained Flash movies. These may be smaller than standard PowerPoints, though file size reduction can also be achieved without converting to a different format. OpenOffice's Impress and Apple's Keynote both have this functionality built in. :TIP: do not expect all of the more advanced features of your presentation to transfer into a Flash file.

TIP:It is possible to convert PPT to SWF online at site like Zamzar - http://www.zamzar.com

Rich Text Format (RTF)

You can save a most presentation in Rich Text Format. In PowerPoint select File>SaveAs> and use the file type 'Outline/RTF' in the dropdown menu. In doing so you will lose all images and graphics and create a text file that can be opened in Word or PowerPoint, amongst other applications.

TIP:Did you know you can import an outline from a word processor into some presentation programs?

Portable Document Format (.pdf)

Most presentation programs will have a built in method to convert your presentation to an Portable Document Format. Adobe has a free reader but there are other products which will read a PDF file. An alternative is to "print to" a virtual PDF printer using another program. There are a few free open source programs and many commercial products that will create PDF files.

PowerPoint on Mac OS X allows you to export to PDF via Apple's standard print dialog.

PowerPoint alternatives

Your students do not need a copy of PowerPoint to view presentations. Microsoft makes a viewer program available for use on Windows and Mac OS X. The free, OpenOffice Impress is available for Window, Linux and Mac OS and adds the ability to create and view presentations in PowerPoint compatible format.

PowerPoint Viewer

The PowerPoint Viewer is a free download from Microsoft. As with all viewers, this program may not have full compatability and parts of your presentation may lack certain features.

See: PowerPoint Viewer 2003 for Windows.

Apple's Keynote

Part of Apple's iWork office productivity package (along with Apple Pages). Can open and save PowerPoint compatible files as well as saving in its own format and allowing export as PDF, Flash and Quicktime movies.

See: Apple Keynote

OpenOffice Impress

Part of the free and open source OpenOffice office suite. Can open and save PowerPoint compatible files as well as saving in its own format and allows exporting as Flash and PDF.

See: OO Impress description

Moodle presentation like modules

There are several standard Moodle resources and activities that will allow you to create presentations within Moodle. And there are many third party Contributed code plugins and modules as well.

A lesson activity creates linked visual pages of content in a variety of ways. Both Lesson and PowerPoint can be turned into an asynchronous adaptive teaching tool. Some simpler PowerPoints can be imported into a Lesson.

The Slideshow module uses HTML and has a focus on images.

Presentation module is another Moodle HTML based activity.

Another simple option is to use one of the resource tools to link to a presentation stored in your course files or in another place.

Presentation abuses

Many educators note that PowerPoint (or other electronic presentations) is not used efficiently or effectively by the presenters in most mediums from a learner perspective. There are many approaches to making an effective presentation, which vary according to the environment of the presentation (face to face vrs asynchronous on line, is one).

  • Too much visual information on a page
TIP: Step back 8 feet from your 20" computer screen, can you really read it?
TIP: Reduce the number of fonts or graphics on a page
TIP: Break the content up into more pages
  • Ignoring the conflict between audio and visual processing by viewer
TIP: Give viewers your speaking notes, have supplemental resources available along with your screen presentation.
  • Inconsistent formatting
TIP: different bullet type every page, being cute to be cute)
  • Same format every page
TIP: Use 3 or 4 formats on longer presentations, each one alerts viewer to your intent. Examples: 'here is what I am going to tell you format', 'here are the details' format, 'here is what I just told you' format.