Repositories FAQ: Difference between revisions
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{{ | {{Repositories}} | ||
==What is a repository?== | |||
A repository can be thought of as a storage area from which users can retrieve files to add to their course. There are several repositories enabled by default, such as [[Server files]] which contains files from other courses a user has access to, or [[Upload a file repository| Upload a file]] which allows the user to search their computer or USB drive for a file to upload. Other repositories include [[Google Docs repository|Google Drive]],or [[Flickr repository|Flickr]]. See [[Repositories]] for more information. | |||
==How can I enable repositories in Moodle?== | ==How can I enable repositories in Moodle?== | ||
Repositories can be enabled by | Repositories can be enabled by a site administrator in ''Administration > Site administration > Plugins > Repositories > Manage repositories''. | ||
All enabled and visible repositories will appear in the file picker. | All enabled and visible repositories will appear in the file picker. | ||
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There is no need to do anything, as any unused files are detected and then deleted automatically after a period of time. Users cannot delete files manually, since they may be used elsewhere. | There is no need to do anything, as any unused files are detected and then deleted automatically after a period of time. Users cannot delete files manually, since they may be used elsewhere. | ||
Draft files are kept for 4 days and then moved to trash. When an activity or resource which uses a file is deleted, the file is moved immediately to trash. Trash is emptied i.e. files are deleted completely once a day. | |||
==If I add a file (File resources) to a page, then delete the File resource, will the file I added remain in my Recent files list?== | ==If I add a file (File resources) to a page, then delete the File resource, will the file I added remain in my Recent files list?== | ||
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==How do I create a new repository on my site?== | ==How do I create a new repository on my site?== | ||
You can create a new repository that will show up on the file picker. | You can create a new repository that will show up on the file picker. See [[File system repository]]. | ||
==How can I prevent students from accessing the private files repository?== | |||
If you want to prevent students from accessing it but still wish other users to access it, follow these steps: | |||
#In ''Administration>Site administration>Users>Permissions>Define Roles'' create a new role (such as "no private files") and assign it in the system context. (See [[Creating custom roles]] for help creating a new role) | |||
#Search for and set the capabilities ''moodle/user:manageownfiles'' and ''repository/user:view'' to '''prohibit.''' | |||
#In ''Administration>Site administration>Users>Permissions>Assign system roles'', give this role to the student(s) you do not wish to access private files. | |||
#They may be enrolled as normal students in courses, but will not be able to use their private files. | |||
==What happens if a teacher adds a file from their Private files to the course and they later leave and their account is closed?== | |||
As long as a file is used in a context, such as a course, the file should remains available in that context. | |||
= | That holds true when a teacher copies a file in a course from his My private files area and also when a teacher creates an alias/shortcut: in the latter case if a teacher deletes his files from My private files area that are used as alias/shortcut in some courses, Moodle will convert existing alias/shortcuts into file copies, so your course file links won't break. ''(copied from [https://moodle.org/mod/forum/discuss.php?d=2287 forum thread thanks to Andrea Bicciolo]'' | ||
==I cannot access a student's repositories when logged in as that student== | |||
This is intentional, as there is a security and privacy risk involved in an administrator being able to log in as a student and then explore and use the student's Google Drive, Dropbox and other similar repositories. | |||
==See also== | ==See also== | ||
* [[ | * [[File picker FAQ]] | ||
* [[File system repository FAQ]] | |||
* Using Moodle [http://moodle.org/mod/forum/view.php?id=1807 Repositories forum] | * Using Moodle [http://moodle.org/mod/forum/view.php?id=1807 Repositories forum] | ||
[[Category:FAQ]] | [[Category:FAQ]] | ||
[[de:Repositories FAQ]] | [[de:Repositories FAQ]] | ||
[[es:Repositorios FAQ]] |
Latest revision as of 09:21, 16 June 2014
What is a repository?
A repository can be thought of as a storage area from which users can retrieve files to add to their course. There are several repositories enabled by default, such as Server files which contains files from other courses a user has access to, or Upload a file which allows the user to search their computer or USB drive for a file to upload. Other repositories include Google Drive,or Flickr. See Repositories for more information.
How can I enable repositories in Moodle?
Repositories can be enabled by a site administrator in Administration > Site administration > Plugins > Repositories > Manage repositories.
All enabled and visible repositories will appear in the file picker.
How can I delete an embedded file previously added using the file picker?
There is no need to do anything, as any unused files are detected and then deleted automatically after a period of time. Users cannot delete files manually, since they may be used elsewhere.
Draft files are kept for 4 days and then moved to trash. When an activity or resource which uses a file is deleted, the file is moved immediately to trash. Trash is emptied i.e. files are deleted completely once a day.
If I add a file (File resources) to a page, then delete the File resource, will the file I added remain in my Recent files list?
No. The file will not be available.
How do I create a new repository on my site?
You can create a new repository that will show up on the file picker. See File system repository.
How can I prevent students from accessing the private files repository?
If you want to prevent students from accessing it but still wish other users to access it, follow these steps:
- In Administration>Site administration>Users>Permissions>Define Roles create a new role (such as "no private files") and assign it in the system context. (See Creating custom roles for help creating a new role)
- Search for and set the capabilities moodle/user:manageownfiles and repository/user:view to prohibit.
- In Administration>Site administration>Users>Permissions>Assign system roles, give this role to the student(s) you do not wish to access private files.
- They may be enrolled as normal students in courses, but will not be able to use their private files.
What happens if a teacher adds a file from their Private files to the course and they later leave and their account is closed?
As long as a file is used in a context, such as a course, the file should remains available in that context.
That holds true when a teacher copies a file in a course from his My private files area and also when a teacher creates an alias/shortcut: in the latter case if a teacher deletes his files from My private files area that are used as alias/shortcut in some courses, Moodle will convert existing alias/shortcuts into file copies, so your course file links won't break. (copied from forum thread thanks to Andrea Bicciolo
I cannot access a student's repositories when logged in as that student
This is intentional, as there is a security and privacy risk involved in an administrator being able to log in as a student and then explore and use the student's Google Drive, Dropbox and other similar repositories.
See also
- File picker FAQ
- File system repository FAQ
- Using Moodle Repositories forum