Quickmail block

The quickmail block adds a link to a tool that has a checkbox list of all students in the course, and a mail composition text area. You can check the students you like, and email those and only those. This enhances the existing communications systems of messaging (one user) and subcribed forums (all subscribers) by allowing teachers to select a specific subset of students. It was developed by Michael Penney's team at Humboldt.

Installation

Download Quickmail with the provided link in the Links section. After unzipping the file, you will find the quickmail directory in block_quickmail_1.5/blocks/. Copy this quickmail directory to your Moodle's blocks directory. Then visit Moodle's admin screen so that Quickmail can install itself. After that, you can add Quickmail to any course.

Block Display

The image to the right shows how Quickmail will appear when added to a course. The three links are described as follows:

• Compose Email takes you to Quickmail's email composition page.
• Quickmail History takes you to a history of all emails sent by Quickmail in the current course.
• Settings takes you to Quickmail's configuration screen. This link only appears for course Teachers and Administrators and it goes to the same configuration screen as the block's edit button when course editing is turned on.

Block Settings

Quickmail has two settings:

• Allow Students to use Quickmail: if Yes then Students will be able to see Quickmail in the course and use it to send emails. If No then Quickmail will be hidden to the Students.
• Group mode: set the group mode of Quickmail. This setting is disabled if Force group mode is turned On in the course.

Compose Email

When composing an email, the following fields must be set:

• To: this area contains a series of check boxes, one for each course user. Each user who has their check box checked, will be emailed. Also, there is a handy button that can Check All or Uncheck All users. If a Group mode has been set in Quickmail's settings or if Force group mode is turned on, then the display of the users and their check boxes changes. Here is how the different modes affect the display:
  • Visible groups: users and their check boxes are grouped together by their groups and each group has a Check All and an Uncheck All button.
  • Separate groups: only users belonging to your group are displayed. Teachers always see the Visisible groups display because s/he never belongs to a group.
  • Similarities between both modes: each group's name and picture are printed. Also, all users not belonging to a group are added at the bottom.
• Subject: whatever is written here will appear as the email's subject.
• Message: this area is used to compose the email message or body. You can use the HTML editor for this section if you have it turned on in your user profile. Otherwise, you can select one of Moodle's formats.
• Attachment: this is the only optional field and it behaves differently for Students and for Teachers.
  • Students can select a file from their hard drive to attach to the email. This file is only temporarily stored on the server and it deleted after the email has been sent.
  • Teachers use the standard course files interface. These files are stored in the course files and are never removed by Quickmail.

Quickmail History

This page displays a table with information regarding sent emails. The columns are as follows:

• Date: the day and time of when the email was sent.
• Subject: the subject of the email.
• Attachment: name of the attachment sent along with the email.
• Action: contains action buttons. The button that looks like a magnifying glass takes you back to the Compose email page, but pre-fills the form with the original values from the old email. This is handy for resending an email to a particular user or for sending similar emails. The other image is in a shape of an X and it deletes a single sent email.

All columns are collapsible and sortable. If you have more than ten emails in the history, then a paging mechanism is displayed for paging through all the sent emails.

There are also two links displayed below the table:

• Compose New Email: takes you to the Compose email page.
• Clear History: deletes all sent emails in your history.

Credits

• Original developer: Mark Nielsen
• Project Manager: Michael Penney at Humboldt State University
• Postgres7 contribution: Rubens Ribeiro
• Language Translations:
  • Japanese: Mitsuhiro Yoshida
  • Spanish: Rubens Ribeiro
  • French: Yves Dufour
  • German: Andy Tagliani
  • Slovak: Unknown

Links

• Download quickmail
• Quickmail in modules and plugins