Enrolment FAQ: Difference between revisions

Latest revision as of 10:04, 27 September 2012

How do I prevent students from enrolling themselves in a course?

If you are a teacher in a course, go to Settings > Course administration > Users > Enrolment methods and disable (close the eye) of the self-enrolment option.
If you are site admin, go to Settings > Site administration > Plugins > Manage enrol plugins and disable (close the eye) of the self enrolment plugin.

Why can I not add a cohort to my course? (I know there is one!)

Only admins and managers have the right to add a cohort, so a regular teacher will not see "cohort sync" in the dropdown in Settings>users>enrolment methods; nor will they see the "Enrol cohort" button in Settings>users>enrolled users. For more information on the capabilities involved, see Cohorts.

Why are users being unenrolled for no apparent reason?

In a course, go to Settings > Course administration > Users > Enrolment methods and click the edit (hand/pen)icon of the self-enrolment option. Check the time in the dropdown next to Unenrol active after...

(See Unenrolment for a full list of what controls unenrolment.)

As a site administrator, you can specify the default time after which a user is unenrolled in Settings > Site administration > Plugins > Enrolments > Self enrolment

Why are all students enrolled in all courses?

If the default role for all users in Site Administration > Users > Permissions > User policies is set to student rather than authenticated user (the default setting), this will result in all students being enrolled in all courses.

Another possibility is that users are assigned the system role of student. Check Site Administration > Users > Permissions > Assign system roles and unassign users as necessary, then reassign them the role of student in the course context.

How do I enable students to unenrol themselves from courses?

To enable students to unenrol themselves from any course:

Access Site Administration > Users > Permissions > Define roles.
Click the edit icon opposite the student role.
Change any/all of the capabilities enrol/authorize:unenrolself, enrol/manual:unenrolself, enrol/paypal:unenrolself and enrol/self:unenrolself (depending upon which enrolment plugins are enabled for the site) from not set to allow.
Click the "Save changes" button at the bottom of the page.

See Unenrolment for instructions on how to enable students to unenrol themselves from a particular course.

How do I change the spelling of "enrol" to "enroll"?

Install the American English language pack (en_us) via Settings > Site administration > Language > Language packs then choose it as the default language for the site in Settings > Site administration > Language > Language settings. All new accounts on the site will then have en_us set as the preferred language in their profile.

If the spelling of enroll remains unchanged, check that en_us is set as the preferred language in your own profile settings.

Is there a way for teachers to be notified when students self-enrol in a course?

Flat file enrolment includes an email notification feature when enrolment is complete; however there is no option for self enrolment.
Work around: Using groups to identify recent new arrivals

When a student self-enrols, can the welcome email message be customised?

A teacher can customise the message at course level as follows:

Go to Settings > Users > Enrolment methods
Click the edit (hand/pen)icon for self enrolment
At the bottom of this screen is a box where you can customise the message for your course

An admin can customise the message for the whole site by editing the welcometocoursetext language string. See Language customization for further details.

How can the course welcome message be disabled?

In a course, you can disable the message by clicking on Settings > Course administration > Users > Enrolment methods Click the edit (hand/pen) icon to the right of Self enrolment. Remove the tick from "Send course welcome message".
The message can be disabled throughout Moodle by the site admin via Settings > Site administration > Plugins > Enrolments > Self enrolment.

How can I prevent certain teachers from appearing in the course participants list?

Go to Settings > Site administration > Users > Permissions > Define roles and click on the teacher role
Click the 'Duplicate role' button
Rename the role as 'Non-participating teacher' or similar
Enter moodle/course:view in the filter and tick the checkbox to allow the moodle/course:view capability
Click the 'Create this role' button
Go to a course then Settings > Course administration > Users > Other users
Click the 'Assign roles' button and assign users the role of 'Non-participating teacher'

How can I get the grades back for a user who was accidentally unenrolled?

See the section on unenrolment and user data in Unenrolment.

Why does my course have a lot of duplicated guest access settings?

This is a bug with courses which have been restored. It seems that each time they are restored, extra guest access settings appear. It doesn't appear to affect use of the course however. The tracker entry is MDL-31497 if you would like to vote for it to be fixed.

@@ Line 1: / Line 1: @@
+{{Enrolment}}
 ==How do I prevent students from enrolling themselves in a course?==
+*If you are a teacher in a course, go to ''Settings > Course administration > Users > Enrolment methods'' and disable (close the eye) of the self-enrolment option.
+*If you are site admin, go to ''Settings > Site administration > Plugins > Manage enrol plugins'' and disable (close the eye) of the self enrolment plugin.
-Student-initiated enrollment (also known as [[Internal enrolment]]) is one of the standard enrollment methods supported by Moodle.  In fact, it is the only method that cannot be disabled sitewide by the administrator.  Fortunately, there are a few methods you can use to effectively prevent students from enrolling themselves in your course.
+==Why can I not add a cohort to my course? (I know there is one!)==
-*Set ''Course enrollable'' to ''No'' in the course settings. This disables internal enrollment for your course.
+Only admins and managers have the right to add a cohort, so a regular teacher will not see "cohort sync" in the dropdown in ''Settings>users>enrolment methods''; nor will they see the "Enrol cohort" button in ''Settings>users>enrolled users''. For more information on the capabilities involved, see [[Cohorts]].
-*Set an [[Enrolment key|enrolment key]] in the course settings.  Students will only be able to enroll if they know the key.  Naturally, you will keep the key secret.
-Note that neither method prevents teachers from [[Enrolment#Manual enrolment|manually enrolling]] students (Course administration -> Assign roles).
 == Why are users being unenrolled for no apparent reason? ==
-Please check the following:
+*In a course, go to ''Settings > Course administration > Users > Enrolment methods'' and click the edit (hand/pen)icon of the self-enrolment option. Check the time in the dropdown next to ''Unenrol active after...''
-*The ''longtimenosee'' variable in ''Site Administration > Server > Cleanup'' (or Administration > Configuration > Variables in Moodle 1.6) which specifies the time limit for which, if students haven't logged in, they are unenrolled from courses.
-*The ''Enrolment duration'' in the [[course/edit|Course settings]] which unenrols students after the specified time has elapsed.
 (See [[Unenrolment]] for a full list of what controls unenrolment.)
+*As a site administrator, you can specify the default time after which a user is unenrolled in ''Settings > Site administration > Plugins > Enrolments > Self enrolment''
 ==Why are all students enrolled in all courses?==
@@ Line 20: / Line 18: @@
 Another possibility is that users are assigned the system role of student. Check ''Site Administration > Users > Permissions > Assign system roles'' and unassign users as necessary, then reassign them the role of student in the course context.
-==Why can't I select "External Database" from the enrolment plugins drop-down menu in the course settings?==
-Only ''interactive'' enrolment methods may be chosen in the course settings. Non-interactive enrolment plugins are set for the entire site in ''Site Administration'' > ''Enrolment''. Please refer to the interactive enrolment section of [[Enrolment plugins]].
 ==How do I enable students to unenrol themselves from courses?==
+To enable students to unenrol themselves from any course:
 #Access ''Site Administration > Users > Permissions > Define roles''.
 #Click the edit icon opposite the student role.
-#Change the [[Capabilities/moodle/role:unassignself|moodle/role:unassignself]] capability from not set to allow.
+#Change any/all of the capabilities enrol/authorize:unenrolself, enrol/manual:unenrolself, enrol/paypal:unenrolself and enrol/self:unenrolself (depending upon which enrolment plugins are enabled for the site) from not set to allow.
 #Click the "Save changes" button at the bottom of the page.
-(See [[Unenrolment]] for instructions on how to enable students to unenrol themselves from a particular course.)
+See [[Unenrolment]] for instructions on how to enable students to unenrol themselves from a particular course.
-==How do I prevent teachers from unenrolling themselves from their course by mistake?==
+==How do I change the spelling of "enrol" to "enroll"?==
-#Access ''Site Administration > Users > Permissions > Define roles''.
+Install the American English language pack (en_us) via ''Settings > Site administration > Language > Language packs'' then choose it as the default language for the site in ''Settings > Site administration > Language > Language settings''. All new accounts on the site will then have en_us set as the preferred language in their profile.
-#Click the edit icon opposite the teacher role.
-#Change the [[Capabilities/moodle/role:unassignself|moodle/role:unassignself]] capability from allow to not set.
+If the spelling of enroll remains unchanged, check that en_us is set as the preferred language in your own profile settings.
-#Click the "Save changes" button at the bottom of the page.
-==How do I change the spelling of "enrol" to "enroll"?==
+==Is there a way for teachers to be notified when students self-enrol in a course?==
-Simply install the American English language pack (en_us) then choose it as the default language for the site. Or [[Language editing|edit your language]] settings.
+*[[Flat file]] enrolment includes an email notification feature when enrolment is complete; however there is no option for self enrolment.
+*Work around: [http://tracker.moodle.org/browse/MDL-20647?focusedCommentId=114241&page=com.atlassian.jira.plugin.system.issuetabpanels:comment-tabpanel#comment-114241 Using groups to identify recent new arrivals]
-==Is there a way for teachers to be notified when students enrol in a course?==
+==When a student self-enrols, can the welcome email message be customised?==
-No notifications will be sent when students are allowed to enrol by the [[Internal enrolment]] process.  It can be done by changing the open source code, but not by through the interface. Other enrolment methods (for example [[Flat file]]) can allow emails when enrolment is complete but these are not student initiated.
+A teacher can customise the message at course level as follows:
-==When a student self-enrols, they get a welcome email message.  Can a teacher customise this at the course level?==
+# Go to ''Settings > Users > Enrolment methods''
+# Click the edit (hand/pen)icon for self enrolment
+# At the bottom of this screen is a box where you can customise the message for your course
-Entering text for the message is described [[Email_processing#Email_confirmation_or_registration_words.2C_and_how_to_edit_them| Documentation here]].  But at the course level, not possible without a hack.
+An admin can customise the message for the whole site by editing the ''welcometocoursetext'' language string. See [[Language customization]] for further details.
 ==How can the course welcome message be disabled?==
-{{Moodle 1.9}}In Moodle 1.9.3 onwards, the course welcome message may be disabled by setting "Send course welcome message" to No in ''Administration > Courses > [[Enrolment plugins|Enrolments]]''.
+*In a course, you can disable the message by clicking on ''Settings > Course administration > Users > Enrolment methods'' Click the edit (hand/pen) icon to the right of Self enrolment. Remove the tick from "Send course welcome message".
+*The message can be disabled throughout Moodle by the site admin via ''Settings > Site administration > Plugins > Enrolments > Self enrolment''.
+==How can I prevent certain teachers from appearing in the course participants list?==
+# Go to ''Settings > Site administration > Users > Permissions > Define roles'' and click on the teacher role
+# Click the 'Duplicate role' button
+# Rename the role as 'Non-participating teacher' or similar
+# Enter moodle/course:view in the filter and tick the checkbox to allow the moodle/course:view capability
+# Click the 'Create this role' button
+# Go to a course then ''Settings > Course administration > Users > Other users''
+# Click the 'Assign roles' button and assign users the role of 'Non-participating teacher'
+==How can I get the grades back for a user who was accidentally unenrolled?==
+See the section on unenrolment and user data in [[Unenrolment]].
+==Why does my course have a lot of duplicated guest access settings?==
+This is a bug with courses which have been restored. It seems that each time they are restored, extra guest access settings appear. It doesn't appear to affect use of the course however. The tracker entry is MDL-31497 if you would like to vote for it to be fixed.
-==Where in the database is the relationship between user and course?==
-Prior to Moodle 1.7, enrollments were represented by two simple tables:  mdl_user_students and mdl_user_teachers.  Under the new Roles and Capabilities System introduced in Moodle 1.7, the concept of enrollment has been generalized.  The word "Enroll" should literally be read as "Assign a role to."  To accomodate this flexibility, the database model has changed.  There is now a mdl_role_assignments table that holds the equivalent information.  For more information, see [[Development:Roles|the roles development documentation]]
+==See also==
-==Help! Now Admin does not work==
+* Using Moodle [http://moodle.org/mod/forum/view.php?id=2981 Enrolment plugins forum]
+Using Moodle forum discussions:
+* [http://moodle.org/mod/forum/discuss.php?d=127734 Unenroll/Reenroll Question]
+* [http://moodle.org/mod/forum/discuss.php?d=123328 Best practices for end of school year, start of next?]
-[[Category:Enrolment]]
 [[Category:FAQ]]
+[[de:Einschreibung FAQ]]