Enrolment FAQ: Difference between revisions

Latest revision as of 14:49, 3 November 2011

How do I prevent students from enrolling themselves in a course?

If you are a teacher in a course, go to Settings>users>enrolment methods and disable (close the eye) of the self-enrolment option.
If you are site admin, go to Settings>Site administration>plugins>manage enrol plugins and disable (close the eye) of the self enrolment plugin.

Why can I not add a cohort to my course? (I know there is one!)

Only admins and managers have the right to add a cohort, so a regular teacher will not see "cohort sync" in the dropdown in Settings>users>enrolment methods; nor will they see the "Enrol cohort" button in Settings>users>enrolled users. For more information on the capabilities involved,see Cohorts

Why are users being unenrolled for no apparent reason?

In a course, go to Settings>users>enrolled methods and click the edit (hand/pen)icon of the self-enrolment option. Check the time in the dropdown next to Unenrol active after...

(See Unenrolment for a full list of what controls unenrolment.)

As a site administrator, you can specify the default time after which a user is unenrolled in Settings>Site administration>plugins>enrolments>Self enrolment

Why are all students enrolled in all courses?

If the default role for all users in Site Administration > Users > Permissions > User policies is set to student rather than authenticated user (the default setting), this will result in all students being enrolled in all courses.

Another possibility is that users are assigned the system role of student. Check Site Administration > Users > Permissions > Assign system roles and unassign users as necessary, then reassign them the role of student in the course context.

How do I enable students to unenrol themselves from courses?

To enable students to unenrol themselves from any course:

Access Site Administration > Users > Permissions > Define roles.
Click the edit icon opposite the student role.
Change any/all of the capabilities enrol/authorize:unenrolself, enrol/manual:unenrolself, enrol/paypal:unenrolself and enrol/self:unenrolself (depending upon which enrolment plugins are enabled for the site) from not set to allow.
Click the "Save changes" button at the bottom of the page.

See Unenrolment for instructions on how to enable students to unenrol themselves from a particular course.

How do I change the spelling of "enrol" to "enroll"?

Simply install the American English language pack (en_us) then choose it as the default language for the site. Or edit your language settings.

When a student self-enrols, they get a welcome email message. Can a teacher customise this at the course level?

Yes. In the course, go to Settings>users>enrolment methods and click the edit (hand/pen)icon of Self enrolment. At the bottom of this screen is a box where you can customise the message for your course.

How can the course welcome message be disabled?

In a course, you can disable the message by clicking on Settings>users>enrolment methods Click the edit (hand/pen) icon to the right of Self enrolment. Remove the tick from "Send course welcome message".
The message can be disabled throughout Moodle by the site admin via Settings>Site administration>plugins>enrolments>Self enrolment.

Why does my course have lots of duplicated guest access settings?

This is a bug with courses which have been restored. It seems that each time they are restored, extra guest access settings appear. It doesn't appear to affect use of the course however. The tracker entry is here if you would like to vote for it to be fixed.

@@ Line 1: / Line 1: @@
-{{FAQ}}
+{{Enrolment}}
-==How do I prevent users from enrolling themselves on courses?==
+==How do I prevent students from enrolling themselves in a course?==
+*If you are a teacher in a course, go to Settings>users>enrolment methods and disable (close the eye) of the self-enrolment option.
+*If you are site admin, go to Settings>Site administration>plugins>manage enrol plugins and disable (close the eye) of the self enrolment plugin.
-Set an [[Enrolment key|enrolment key]] in the course settings.
+==Why can I not add a cohort to my course? (I know there is one!)==
+Only admins and managers have the right to add a cohort, so a regular teacher will not see "cohort sync" in the dropdown in ''Settings>users>enrolment methods''; nor will they see the "Enrol cohort" button in ''Settings>users>enrolled users''. For more information on the capabilities involved,see [[Cohorts]]
 == Why are users being unenrolled for no apparent reason? ==
-Please check the following:
+*In a course, go to ''Settings>users>enrolled methods'' and click the edit (hand/pen)icon of the self-enrolment option. Check the time in the dropdown next to ''Unenrol active after...''
-*The ''longtimenosee'' variable in ''Administration > Server > Cleanup'' (or Administration > Configuration > Variables in Moodle 1.6) which specifies the time limit for which, if students haven't logged in, they are unenrolled from courses.
-*The ''Enrolment duration'' in the [[course/edit|Course settings]] which unenrols students after the specified time has elapsed.
 (See [[Unenrolment]] for a full list of what controls unenrolment.)
+*As a site administrator, you can specify the default time after which a user is unenrolled in ''Settings>Site administration>plugins>enrolments>Self enrolment''
 ==Why are all students enrolled in all courses?==
-If the default role for all users in ''Administration > Users > Permissions > User policies'' is set to student rather than authenticated user (the default setting), this will result in all students being enrolled in all courses.
+If the default role for all users in ''Site Administration > Users > Permissions > User policies'' is set to student rather than authenticated user (the default setting), this will result in all students being enrolled in all courses.
-Another possibility is that users are assigned the system role of student. Check ''Administration > Users > Permissions > Assign system roles'' and unassign users as necessary, then reassign them the role of student in the course context.
-==Why can't I select "External Database" from the enrolment plugins drop-down menu in the course settings?==
-Only ''interactive'' enrolment methods may be chosen in the course settings. Non-interactive enrolment plugins are set for the entire site in ''Site Administration'' > ''Enrolment''. Please refer to the interactive enrolment section of [[Enrolment plugins]].
+Another possibility is that users are assigned the system role of student. Check ''Site Administration > Users > Permissions > Assign system roles'' and unassign users as necessary, then reassign them the role of student in the course context.
 ==How do I enable students to unenrol themselves from courses?==
+To enable students to unenrol themselves from any course:
 #Access ''Site Administration > Users > Permissions > Define roles''.
 #Click the edit icon opposite the student role.
-#Change the [[Capabilities/moodle/role:unassignself|moodle/role:unassignself]] capability from not set to allow.
+#Change any/all of the capabilities enrol/authorize:unenrolself, enrol/manual:unenrolself, enrol/paypal:unenrolself and enrol/self:unenrolself (depending upon which enrolment plugins are enabled for the site) from not set to allow.
 #Click the "Save changes" button at the bottom of the page.
-(See [[Unenrolment]] for instructions on how to enable students to unenrol themselves from a particular course.)
+See [[Unenrolment]] for instructions on how to enable students to unenrol themselves from a particular course.
+==How do I change the spelling of "enrol" to "enroll"?==
+Simply install the American English language pack (en_us) then choose it as the default language for the site. Or [[Language editing|edit your language]] settings.
+==When a student self-enrols, they get a welcome email message.  Can a teacher customise this at the course level?==
+*Yes. In the course, go to ''Settings>users>enrolment methods'' and click the edit (hand/pen)icon of Self enrolment. At the bottom of this screen is a box where you can customise the message for your course.
+==How can the course welcome message be disabled?==
+*In a course, you can disable the message by clicking on ''Settings>users>enrolment methods'' Click the edit (hand/pen) icon to the right of Self enrolment. Remove the tick from "Send course welcome message".
+*The message can be disabled throughout Moodle by the site admin via ''Settings>Site administration>plugins>enrolments>Self enrolment''.
-==How do I prevent teachers from unenrolling themselves from their course by mistake?==
+==Why does my course have lots of duplicated guest access settings?==
+This is a bug with courses which have been restored. It seems that each time they are restored, extra guest access settings appear. It doesn't appear to affect use of the course however.  The tracker entry is [http://tracker.moodle.org/browse/MDL-28130 here] if you would like to vote for it to be fixed.
-#Access ''Site Administration > Users > Permissions > Define roles''.
+==See also==
-#Click the edit icon opposite the teacher role.
-#Change the [[Capabilities/moodle/role:unassignself|moodle/role:unassignself]] capability from allow to not set.
-#Click the "Save changes" button at the bottom of the page.
-==How do I change the spelling of "enrol" to "enroll"?==
+* Using Moodle [http://moodle.org/mod/forum/view.php?id=2981 Enrolment plugins forum]
-Simply install the American English language pack (en_us) then choose it as the default language for the site.
+Using Moodle forum discussions:
+* [http://moodle.org/mod/forum/discuss.php?d=127734 Unenroll/Reenroll Question]
+* [http://moodle.org/mod/forum/discuss.php?d=123328 Best practices for end of school year, start of next?]
-[[Category:Enrolment]]
+[[Category:FAQ]]

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