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{{Course reports}}
{{Grades}}
<p class="note">'''Please refer to [[Page_notes#Grader report|these notes]] before editing this page.'''</p>
All the grades for each student in a course can be found in the course gradebook, or 'Grader report', accessed from the Course navigation.  


The following screencast gives a general overview of the Gradebook.


The report can be seen in ''[[Course administration block|Course administration]] > Grades''.
{{MediaPlayer | url = https://youtu.be/-j6OKClPNMM | desc = Overview of the gradebook}}


==Basics==
The gradebook collects [[Grade_items|items]] that have been graded from the various parts of Moodle that are assessed, and allows you to view and change them as well as sort them out into [[Grade_categories|categories]] and calculate totals in various ways. When you add an assessed item in a Moodle course, the gradebook automatically creates space for the grades it will produce and also adds the grades themselves as they are generated, either by the system or by you.


The [[Grades|grades]] displayed are initially displayed as the raw marks from the assessments themselves, so will depend on how you set those up e.g. an essay out of 36 will appear as however many raw marks that student got, not a percentage (although this can be changed later, see below).
The '''grader report''' collects [[Grade items|items]] that have been graded from the various parts of Moodle that are assessed, and allows you to view and change them as well as sort them out into [[Grade categories|categories]] and calculate totals in various ways. When you add an assessed item in a Moodle course, the gradebook automatically creates space for the grades it will produce and also adds the grades themselves as they are generated, either by the system or by you.


Note that various default options for the gradebook are set at system level by the administrator and can be marked as being overridable by you, or fixed. This means that the options will not always be set up the same way for every user when they see the grader report for the first time.
The grades displayed are initially displayed as the raw marks from the assessments themselves, so will depend on how you set those up e.g. an essay out of 36 will appear as however many raw marks that student got, not a percentage (although this can be changed later, see below).


==Display==
Note that various default options for the gradebook are set at system level by the administrator in  and can be marked as being overridable by you, or fixed. This means that the options will not always be set up the same way for every user when they see the grader report for the first time.
===Layout===
The layout has changed with different versions of 1.9.
[[Image:Grades grader report unsorted 1.png|center|thumb|600px|Grader report in 1.9.9, new course, no categories and unsorted]]


[[Image:Grades grader report with categories 1.png|center|thumb|600px|Grader report in 1.9.9, new course, with categories and sorted]]
==Hiding settings globally==


Along the top of the grader report are several rows: first the course, then the category, then the columns for each graded activity (for example: Assignment, Quiz, Lesson). Any activities settings which were left "uncategorised" will appear in the general category which is named after the course by default (any category name can be changed).
Admin settings hide parts of the user interface:


You can add a row showing the range of possible scores by going to [[Grade_preferences|My report preferences]] and selecting '''Show ranges'''.
*''Site administration>Grades>General settings'':  'Show minimum grade' . If this setting is disabled, the minimum grade will default to zero and cannot be edited (the minimum grade can never be edited).
[[Image:gradebook_normal_mode.png|right|thumb|center|Grader report in 1.9.5, with students]]
*''Site administration>Grades>Grade category settings'': 'Allow category grades to be manually overridden'. If this setting is disabled, users cannot override category grades.


There are three ways that the categories can be displayed (
==Display==


* Grades only - without the category totals column
Along the top of the grader report are several rows: first the course, then the category, then the columns for each graded activity (for example: Assignment, Quiz, Lesson). Any activities settings which were left "uncategorised" will appear in the general category which is named after the course by default (any category name can be changed).
* Collapsed - Category total column only
* Full view - grades and the aggregates (the totals column for the category)  


Each section has a small icon immediately to the right of its name. Clicking this will cycle through these display modes for that category. + goes to grades only view, o goes to full view and - goes to collapsed view.
[[Image:GraderReport42.png|600px|center|thumb]]


====Other layout options====
From the three dots next to a category name you can select to  
The defaults for these options can be set at site level by going to Administration->Grades->[[Gradebook_report_settings|Report settings]]->Grader report.
*show grades only
*show grade totals
*show grades and totals.


*You can add a row showing the range of possible scores by going to [[Grade_preferences|My report preferences]] and selecting '''Show ranges'''.
[[File:categorydots.png|center]]


===Highlighting rows and columns===
Collapse columns by clicking the three dots next to a grade item. Collapsed columns show with a  + sign. Click the + to expand them again one at a time.
When your gradebook starts to grow, it can be hard to keep track of which student and which assignment a cell refers to. Highlighting solves that.
From the Collapsed columns link on the right, quickly see and search how many columns are collapsed.
* Clicking on empty space in the cell that contains the students name will toggle the highlighting of that entire row
* Clicking on empty space in the cell at the top of each column will toggle highlighting of the entire column
(Note: this requires Javascript to be enabled in your browser.)


===Sorting by columns===
[[File:collapsedcolumnssearch.png|center]]


You can sort by any column.  Click the [[Image:Move.gif]] symbol near the top of a column to sort by that column. This will change the symbol to a single downarrow.  Clicking again will sort lowest-to-highest, changing the symbol to an uparrow.  The arrows will toggle between these two states until you click on a different column.
The three dots next to a grade item also allows you to:
* switch to Single view.
* change the order (ascending/descending).


The student name columns do not have the [[Image:Move.gif]] symbol. Clicking on either the first or last name will cause the report to sort.
[[File:gradeitemthreedots.png|center]]


*Examples
{| style="width:75%; border="0" align="center"
|[[Image:Grade Report unsorted column1.png|frame|center|Unsorted]]
||[[Image:Grade Report sorted column2.png|frame|center|Sorted]]
||[[Image:Grade Report unsorted name1.png|frame|center|Unsorted]]
||[[Image:Grade Report sorted lastname3.png|frame|center|Sorted ]]
|-
|}


===Sorting columns===
===Scrolling through the gradebook===
*See below, [[Grader_report#Changing_the_order_of_graded_activities|Changing order of graded activities]].


===Highlighting scores that are either adequate or unacceptable in red and green===
The gradebook allows for smooth and stable scrolling horizontally and vertically through grades. It uses the whole window, making it accessible on all platforms.( Note: horizontal scrolling is at the bottom of the browser window, and there is no horizontal scrollbar at the top.)


Turn editing on and click on the edit icon in the controls cell at the top of the column. You can then (maybe need to click 'show advanced') see the option to enter a 'grade to pass'. Once set, any grades falling above this will be highlighted in green and any below will be highlighted in red.
[[File:scrolling28a.png|thumb|500px|center|Scrolling in all directions]]


Note that the highlighting will not show if the Grader report is viewed in the editing mode.


===Categorising the grades===
===Searching and filtering the Grader report===
The 'Choose an action...' drop down on the upper left will let you switch to other views
* '''Edit categories and items''' will allow you to set up your assessments in different categories e.g. 'classwork', 'homework' etc.


Each category will then have its own '''Category total''' column.
*If you change the course settings Group mode to Visible groups or Separate groups a drop-down menu will appear in the gradebook to allow you to filter your students by groups.
*You can search easily by starting to type the first few letters of the name of the person (or email or ID number or other user identity item) or group you wish to find.


===Horizontal scrollbar===
[[File:Graderreportsearch.png|thumb|400px|center]]
[[Image:Gradebook horizontal scrollbar.png|thumb|Grader report with horizontal scrollbar]]
In Moodle 1.9.5 onwards, administrators may enable a static students column (in ''Administration > Grades > Report settings > [[Gradebook report settings|Grader report]]'') for teachers to scroll grades in the grader report using a horizontal scrollbar. (Note that this feature is not available for IE6 users or for users who have have the screenreader setting in their profile set to Yes.)


===Mouse-over tooltips===
===Records per page===
At the bottom of the Grader report, you can select to show 20, 100 or All students on the page.


Each grade cell in the table has a tooltip indicating the user and grade item to which the grade belongs.
If you change the setting, it is remembered and applied to the Grader report in all your other courses. If there are more than 5000 students, then All will show 5000, with pagination to show the rest.


==Editing==
==Viewing and editing grades==


Note: Editing anything in the gradebook refers to editing the grades '''only''' and none of the available operations bear any relationship to editing the main course page i.e. the appearance of your course page cannot be influenced by anything you do in the gradebook. The "Turn editing on" button functions separately from the main course one, so editing can be on in the gradebook, but simultaneously off when you switch back to course view. This is because editing grades and editing the course page are separate capabilities.  Roles such as 'non-editing teacher' may only have one or the other.
Note: Editing anything in the gradebook refers to editing the grades '''only''' and none of the available operations bear any relationship to editing the main course page i.e. the appearance of your course page cannot be influenced by anything you do in the gradebook. The "Turn editing on" button functions separately from the main course one, so editing can be on in the gradebook, but simultaneously off when you switch back to course view. This is because editing grades and editing the course page are separate capabilities.  Roles such as 'non-editing teacher' may only have one or the other.


===Altering the grades===
=== Viewing Assignment feedback ===
You can click "Turn editing on"  at the top right to show an edit icon next to each grade. Clicking on the icon will bring up the editing screen for that grade which will allow you to set the grade, its written feedback and a number of other attributes.


Alternatively, you can click on "[[Grade_preferences|My report preferences]]"' and choose "Quick grading" and "Quick feedback" to make the report appear with editable boxes containing each grade, so you can change many at once.  This capability can be a real time saver, but make sure to save at reasonable intervals lest a pageful of changes be lost.  You can lose unsaved changes by bringing up a new page in the browser, such as a Moodle manual page. If you want a manual page or the like, be sure to bring it up in a new tab.
*If you have a given feedback to a learner in an assignment, an asterisk icon will display. Click the three dots in that column to view the feedback in a modal window.
[[File:feedback12.png|center]]


Quick feedback is switched off by default, but you can easily switch it on or off using the "Show Quick Feedback" link above the grader report, when editing is on. Alternatively you can switch it on and off in the page "[[Grade_preferences|My report preferences]]".
===Altering the grades===
 
You can click "Turn editing on" at the top right to enter grades directly in the grader report. When you are done, click 'Save changes'. From the cell actions menu (...) you can also follow the link 'Edit grade' to set the grade, its written feedback and a number of other attributes.
===The significance of altering the grades in this screen===
If you make changes here, they're highlighted in this screen going forward. The orange highlight represents a grade altered outside of its native assignment page.
 
===Filtering the gradebook by groups===
If you change the course settings Group mode to Visible groups or Separate groups a drop-down menu will appear in the gradebook to allow you to filter your students by groups.  
 
===Calculating totals===
Rather than a simple average or sum, Moodle can perform very complex calculations to produce the totals for each category and for the whole course. e.g. you want to take an average of 3 items from one category, double it, then add it to the average of another category.


You can do this using calculations. Either turn on editing, then click '''Show calculations''', or go to '''[[Grade_preferences|My report preferences]]''', choose '''show calculations''', then save and turn editing on. You will then see a small calculator icon next to each total column which, when you click on it, will take you to the page [[Edit grade calculation]] where there are instructions.
Note: If you enter grades directly in the grader report, they are then shown with an overridden icon to indicate grades which have been manually changed.


To choose how the grades are aggregated for the totals within categories, you can turn editing on and click on the little editing icon for the category. You can then choose to have means, medians, modes etc.  You can also leave out empty grades and choose other settings.
===Altering the grades using Single View===
The single view interface allows you to enter grades in bulk for a specific grade item or a specific user.  To change a specific grade or all grades, click on the Override checkbox by the specific grade row or use the Override All action to check every row. If you wish to override all grades with a set grade, select Bulk insert grades from the Actions menu and enter the grade that you wish to insert.  You can select whether to fill the grade for just empty grades or for all grades from the dropdown list. 
Click on Save and you will now see in the Grader Report that all grades the specific item/user have been overridden with the grade/grades that you entered.


===Hiding columns or individual grades===
===Hiding columns or individual grades===
Turning on editing then clicking the "Show show/hide icons" link will give you the familiar show/hide eye icon next to each grade and at the top of each column. For more information, read about [[Grade_hiding|grade hiding]].
With edit mode enabled, clicking the three dots next to a grade item will give you the option to hide or lock that item (along with options to edit it and view the grade analysis).


===Recalculating===
===Recalculating===
If you change any part of an assessment e.g. alter the maximum grade for one of the questions in a quiz, you may find that the columns do not yet reflect the change you have made. Click '''Turn editing on''' twice to force the gradebook to re-check.
If you change any part of an assessment e.g. alter the maximum grade for one of the questions in a quiz, you may find that the columns do not yet reflect the change you have made. Click '''Turn editing on''' twice to force the gradebook to re-check.


===Changing the order of graded activities===
==Gradebook capabilities==
Using the "Choose an action" pull down, the "Categories and items"  links are the places to arrange graded activities that appear on reports. By default all graded items are placed in the "Uncategorized" group. There is a move icon ([[Image:Move.gif]]) next to each item to move that item.  By creating categories, it is also possible to move groups of graded items from "Uncategorized" to a new category. Then if you wish, you may move items within that category.
 
*Note: in earlier versions many actions were put on tabs, instead of the "Choose an action" pulldown menu.  Functionality is similar.
There is just one gradebook capability, [[Capabilities/gradereport/grader:view|View the grader report]], which is allowed for the default roles of manager, teacher and non-editing teacher.


====Move an individual grade item====
==Extending the gradebook==
On the ""categories and items" action view there is a series of icons under the 'Actions' column one of which is a up/down arrow called 'move'. Click on the [[Image:Move.gif]] and then click on one of the empty boxes to where you want to move the item to.


[[Image:Grades categories-items move 1.png|center|thumb|150px|1.9.9, selected individual activity "Lesson 1" to move]]
The Gradebook can be extended in three main ways:


Next click on the box where you want the item to be positioned. In the above example, the teacher has not created any categories in the course. However any time the move icon appears, it is possible to move a single item across categories.
# [https://moodle.org/plugins/browse.php?list=category&id=9 Grade reports]
# Grade import plugins
# [https://moodle.org/plugins/browse.php?list=category&id=10 Grade export plugins]


====Move a number of grade items simultaneously====
==See also==
[[Image:Grades categories-items move 2.png|right|thumb|200px|Preparing to move Quizzes to "Exam" category in 1.9.9]] By selecting items and using the pull down menu, many graded activities can be moved at once into a category.


Categories allow the teacher to visually organize grade activities in many ways. 
* Join the discussions about gradebook plugins in the [https://moodle.org/mod/forum/view.php?id=2122 Gradebook forum].
:For example, the teacher could create a category for each week or by type of activity.   In the screen shot, the teacher created a category called Exams. The teacher selected the items to move by using the check boxes, then used the "Move selected items to" pull down menu to select the category Exams.  After the move of one or more selected items to a category, each item can be repositioned at any time.


==See also==
*[[Edit grade calculation]]
*[[Grade preferences]]
*[http://www.youtube.com/watch?v=EB58W3KePBc Video showing the basic gradebook setup and use]
*[http://www.youtube.com/watch?v=jWPUEqdhI4A Video showing how to change the display of grades in the gradebook]
*[http://www.youtube.com/watch?v=5hrLNbifiGQ Video explaining the different gradebook reports]


Using Moodle forum discussions:
*[http://moodle.org/mod/forum/discuss.php?d=87844 What happens in the 1.9 gradebook when students are unenrolled from a course]
*[http://moodle.org/mod/forum/discuss.php?d=125266 How to make the grader report narrower]


[[ca:grade/report/grader/index]]
[[de:Bewertungen]]
[[cs:Celkový přehled]]
[[es:Libro de calificaciones]]
[[es:Informe_calificador]]
[[fr:Carnet de notes]]
[[eu:Kalifikatzailearen_txostena]]
[[ja:評定表]]
[[fr:Rapport de l'évaluateur]]
[[ja:評定者レポート]]

Latest revision as of 16:50, 11 January 2024

All the grades for each student in a course can be found in the course gradebook, or 'Grader report', accessed from the Course navigation.

The following screencast gives a general overview of the Gradebook.

Load video
YouTube
Overview of the gradebook


The grader report collects items that have been graded from the various parts of Moodle that are assessed, and allows you to view and change them as well as sort them out into categories and calculate totals in various ways. When you add an assessed item in a Moodle course, the gradebook automatically creates space for the grades it will produce and also adds the grades themselves as they are generated, either by the system or by you.

The grades displayed are initially displayed as the raw marks from the assessments themselves, so will depend on how you set those up e.g. an essay out of 36 will appear as however many raw marks that student got, not a percentage (although this can be changed later, see below).

Note that various default options for the gradebook are set at system level by the administrator in and can be marked as being overridable by you, or fixed. This means that the options will not always be set up the same way for every user when they see the grader report for the first time.

Hiding settings globally

Admin settings hide parts of the user interface:

  • Site administration>Grades>General settings: 'Show minimum grade' . If this setting is disabled, the minimum grade will default to zero and cannot be edited (the minimum grade can never be edited).
  • Site administration>Grades>Grade category settings: 'Allow category grades to be manually overridden'. If this setting is disabled, users cannot override category grades.

Display

Along the top of the grader report are several rows: first the course, then the category, then the columns for each graded activity (for example: Assignment, Quiz, Lesson). Any activities settings which were left "uncategorised" will appear in the general category which is named after the course by default (any category name can be changed).

GraderReport42.png

From the three dots next to a category name you can select to

  • show grades only
  • show grade totals
  • show grades and totals.
categorydots.png

Collapse columns by clicking the three dots next to a grade item. Collapsed columns show with a + sign. Click the + to expand them again one at a time. From the Collapsed columns link on the right, quickly see and search how many columns are collapsed.

collapsedcolumnssearch.png

The three dots next to a grade item also allows you to:

  • switch to Single view.
  • change the order (ascending/descending).
gradeitemthreedots.png


Scrolling through the gradebook

The gradebook allows for smooth and stable scrolling horizontally and vertically through grades. It uses the whole window, making it accessible on all platforms.( Note: horizontal scrolling is at the bottom of the browser window, and there is no horizontal scrollbar at the top.)

Scrolling in all directions


Searching and filtering the Grader report

  • If you change the course settings Group mode to Visible groups or Separate groups a drop-down menu will appear in the gradebook to allow you to filter your students by groups.
  • You can search easily by starting to type the first few letters of the name of the person (or email or ID number or other user identity item) or group you wish to find.
Graderreportsearch.png

Records per page

At the bottom of the Grader report, you can select to show 20, 100 or All students on the page.

If you change the setting, it is remembered and applied to the Grader report in all your other courses. If there are more than 5000 students, then All will show 5000, with pagination to show the rest.

Viewing and editing grades

Note: Editing anything in the gradebook refers to editing the grades only and none of the available operations bear any relationship to editing the main course page i.e. the appearance of your course page cannot be influenced by anything you do in the gradebook. The "Turn editing on" button functions separately from the main course one, so editing can be on in the gradebook, but simultaneously off when you switch back to course view. This is because editing grades and editing the course page are separate capabilities. Roles such as 'non-editing teacher' may only have one or the other.

Viewing Assignment feedback

  • If you have a given feedback to a learner in an assignment, an asterisk icon will display. Click the three dots in that column to view the feedback in a modal window.
feedback12.png

Altering the grades

You can click "Turn editing on" at the top right to enter grades directly in the grader report. When you are done, click 'Save changes'. From the cell actions menu (...) you can also follow the link 'Edit grade' to set the grade, its written feedback and a number of other attributes.

Note: If you enter grades directly in the grader report, they are then shown with an overridden icon to indicate grades which have been manually changed.

Altering the grades using Single View

The single view interface allows you to enter grades in bulk for a specific grade item or a specific user. To change a specific grade or all grades, click on the Override checkbox by the specific grade row or use the Override All action to check every row. If you wish to override all grades with a set grade, select Bulk insert grades from the Actions menu and enter the grade that you wish to insert. You can select whether to fill the grade for just empty grades or for all grades from the dropdown list. Click on Save and you will now see in the Grader Report that all grades the specific item/user have been overridden with the grade/grades that you entered.

Hiding columns or individual grades

With edit mode enabled, clicking the three dots next to a grade item will give you the option to hide or lock that item (along with options to edit it and view the grade analysis).

Recalculating

If you change any part of an assessment e.g. alter the maximum grade for one of the questions in a quiz, you may find that the columns do not yet reflect the change you have made. Click Turn editing on twice to force the gradebook to re-check.

Gradebook capabilities

There is just one gradebook capability, View the grader report, which is allowed for the default roles of manager, teacher and non-editing teacher.

Extending the gradebook

The Gradebook can be extended in three main ways:

  1. Grade reports
  2. Grade import plugins
  3. Grade export plugins

See also

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