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Manual enrolment

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The manual enrolments plugin allows users to be enrolled manually via a link in the course administration settings. The plugin has to be enabled by the site administrator (see Enrolment plugins) and should normally be enabled as certain other enrolment plugins, such as self enrolment, require it.

Contents

Course settings

Checking you have manual enrolment in your course

  • In a course, go to Settings > Course administration > Users > Enrolment methods
  • Make sure Manual enrolments has its "eye" opened:

Manualenrolments.png

Editing the manual enrolment method

Managers (and any other users with the capability enrol/manual:config) can edit the manual enrolment method in the course and set the default enrolment period and default role in Settings > Course administration > Users > Enrolment methods.

The manual enrolment screen (Click to enlarge)


It is possible also for students and/or teachers to be notified when enrolments expire by selecting either "Enroller only" or "Enroller and enrolled user" from the dropdown "Notify before enrolment expires" and a time in "Notification threshold".


Editing individual enrolment times

New feature
in Moodle 2.4!

It is possible to edit the date and hour of an individual's enrolment from Settings>Course administration>Users>Enrolled users by clicking the edit icon in the enrolment methods column for the user in question. This then brings up a screen where the date and time can be modified.

Click the edit icon in the enrolment methods column for the user
Modifying the date and time

Admin settings

The manual enrolment plugin may be enabled or disabled throughout the site in Settings > Site administration > Plugins > Enrolments > Manage enrol plugins.

Shared settings for all courses

Shared settings for all manual enrolments in courses may be specified in Settings>Site administration>plugins>enrolments>Manual enrolments:

  • Enrolment expiration action - specifies what happens when user enrolments reach expiration date. Please note that option "Unenrol user from course" purges grades, group memberships, preferences and other user related data from the courses.
  • Hour to send enrolment expiry notifications - specify hour for sending expiration notifications.

Default enrolment settings in new courses

Default settings for manual enrolment in new courses may be specified in Settings>Site administration>plugins>enrolments>Manual enrolments:

  • Add instance to new courses- if this is enabled, then whenever a new course is created, manual enrolments will automatically added to new courses.
  • Enable manual enrolments - this specifies if enrol instances are enabled by default in new courses, it is strongly recommended to keep this setting enabled.
  • Default role - this sets the default role, which is normally student and may be altered by a teacher in a course.
  • Default enrolment duration - this sets the default length of enrolment in new courses.
  • Notify before enrolment expires - specifies if teacher or optionally students should be notified before the expiration.
  • Notification threshold - specify how many days should be users notified before the enrolment expiration.

Manual enrolment method options

Only one instance of manual enrolment method is allowed in each course, the options are:

  • Enable manual enrolments - if disabled all users enrolled via this plugin can not access course.
  • Default role - the preselected role when enrolling users. Teachers may change the role when enrolling users.
  • Default enrolment duration - default length of enrolment.
  • Notify before enrolment expires - select if you want the teachers or students to be notified before the enrolment expiration.
  • Notification threshold - specify how long before expiration should be users notified.

Manual enrolment capabilities

See also

  • Enrolled users including option to manually enrol a user in the course