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The following configuration options are available when creating or editing/updating a Dataform activity.  
The following configuration options are available when creating or editing/updating a Dataform activity.  


===Name===
===General===
====Name====
Give your Dataform a name (e.g. “Report on Topic 1 Content”). The title entered here will be the name that learners see in the course content area. Learners will click on this name to enter and participate in the activity.
Give your Dataform a name (e.g. “Report on Topic 1 Content”). The title entered here will be the name that learners see in the course content area. Learners will click on this name to enter and participate in the activity.


===Description===
====Description====
The description of the dataform is optional and may include a description of the content of the dataform, instructions for participating in the activity and/or information or resources related to the activity.
The description of the dataform is optional and may include a description of the content of the dataform, instructions for participating in the activity and/or information or resources related to the activity.


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The description can be as brief or as detailed as is necessary to meet the needs of participants.   
The description can be as brief or as detailed as is necessary to meet the needs of participants.   
   
   
===Available from===
===Timing===
====Available from====
The Available from setting prevents participants from adding entries to the dataform before the shown date.
The Available from setting prevents participants from adding entries to the dataform before the shown date.


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By default the Available from date is Disabled. To enable this feature simply tick the Enable checkbox and set the date and time as desired.  
By default the Available from date is Disabled. To enable this feature simply tick the Enable checkbox and set the date and time as desired.  


===Due date===
====Due date====
The Due date sets a deadline for participants to complete the activity requirement. Depending on the 'Allow late' setting, submissions after the due date, namely late submissions, are either denied or highlighted.
The Due date sets a deadline for participants to complete the activity requirement. Depending on the 'Allow late' setting, submissions after the due date, namely late submissions, are either denied or highlighted.


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By default the Available from date is Disabled.  To Enable this feature simply tick the Enable checkbox and set the date and time as desired.
By default the Available from date is Disabled.  To Enable this feature simply tick the Enable checkbox and set the date and time as desired.


====Notes on Date Settings====
'''Notes on Date Settings'''
 
Both the Available from and Due dates are displayed for learners in the dataform details, but the Due date is also marked in the course Calendar as a visible reminder for participants and provides a link to the activity.
Both the Available from and Due dates are displayed for learners in the dataform details, but the Due date is also marked in the course Calendar as a visible reminder for participants and provides a link to the activity.


The use of the Available from and Due date settings will probably be dependent on the overall structure of the course. An instructor who facilitates an open ended course or a course with rolling enrolment, might find it easier to not apply the Available from and Due date settings. This arrangement will allow the learners to access the assignment according to their own schedule and progress within the course.  
The use of the Available from and Due date settings will probably be dependent on the overall structure of the course. An instructor who facilitates an open ended course or a course with rolling enrolment, might find it easier to not apply the Available from and Due date settings. This arrangement will allow the learners to access the activity according to their own schedule and progress within the course.  


Alternatively, when working within a more structured format or adhering to a timeline, the Available from and Due date settings are useful for keeping learners on schedule. Using the Available from setting will make it possible for learners to preview upcoming activities, while at the same time, prevent them from finishing the course in the first week and not returning for additional activities or information. Likewise, the Due dates help keep the learners from lagging too far behind and decrease the likelihood that the learner will become overwhelmed by having to complete several weeks worth of work at once.
Alternatively, when working within a more structured format or adhering to a timeline, the Available from and Due date settings are useful for keeping learners on schedule. Using the Available from setting will make it possible for learners to preview upcoming activities, while at the same time, prevent them from finishing the course in the first week and not returning for additional activities or information. Likewise, the Due dates help keep the learners from lagging too far behind and decrease the likelihood that the learner will become overwhelmed by having to complete several weeks worth of work at once.


===Allow late===
====Interval====
The interval setting allows the instructor to set a duration (in minutes) to the dataform activity. This setting may be used as an alternate way to set a due date for the activity but more importantly, it may be used together with the 'Number of intervals' setting to set the dataform as a periodic activity.
 
With the a specified interval the due date is calculated automatically as 'Available from' plus the product of the interval duration (minutes) and the number of intervals.
 
====Number of intervals====
Together with the Interval setting, the Number of intervals allows the instructor to set up the dataform as a periodic activity. For example, with a one-week interval duration and the number of intervals set to five, the dataform will function as a weekly activity ending after five weeks.
 
By default, the number of intervals is set to 1 and disabled. It may be enabled by specifying an interval. With specific interval and number of intervals the due date is calculated automatically (see Interval above).
 
All the entries settings (e.g. max entries, required entries etc.; see below) are per interval. For example, the activity is set to ten one-week intervals and maximum entries is set to one, participants may add up to one entry every week up to a total of ten entries by the end of the activity.
 
====Allow late====
With a designated Due date, if 'Allow late' is set to 'No' (default) participants will not be able to add or edit entries after the Due date, and if 'Allow late' is set to 'Yes' participants will be able to add or edit entries after the Due date but the entries Time modified will be highlighted to indicate late submission.
With a designated Due date, if 'Allow late' is set to 'No' (default) participants will not be able to add or edit entries after the Due date, and if 'Allow late' is set to 'Yes' participants will be able to add or edit entries after the Due date but the entries Time modified will be highlighted to indicate late submission.
===Entries===
====Maximum entries====
The maximum number of entries a participant may add to the activity.
This setting may be useful for applications such as essay/structured assignment and periodic reports. It also prevents from flooding the activity with unnecessary or spam entries.
====Entries required====
The number of entries each participant is required to enter before the activity may be considered complete. The participant will see a reminder message upon entering the activity if s/he has not submitted the required number of entries.
====Entries to view====
The number of entries a participant needs to submit before s/he may see entries by other participants.
'''Note''': If entries are required before viewing, the dataform auto-linking filter should be disabled. This is because the auto-linking filter can't determine whether a participant has submitted the required number of entries.
====Editing time limit====
====Approval====
When enabled, each entry needs to be approved by someone with the appropriate role before other users may view it.
====Grouped====
====Locks====
====Comments====
When enabled, participants may view or add comments to entries in the activity, both their own and others'.
Comments tags need to be added to view templates (see views).
====Ratings====
When enabled, participants may view their entries ratings or add ratings to others' entries in the activity.
Ratings tags need to be added to view templates (see views).


===Grade===
===Grade===
Specify the maximum grade or [[Scales|Scale]] to be applied to the assignment.  If you will not be giving a grade for the assignment, choose No Grade.
====Scale====
Specify the maximum grade or [[Scales|Scale]] to be applied to the activity.  If the dataform is used as a resource or for an ungraded activity, choose No Grade.


===Grade Category===
====Method====
Any custom [[Grade_categories|Grade Categories]] that have been created within your site or course will be listed here and will be available for selection.  Select the required Grade Category to add this assignment as a [[Grade_items|Grade item]] within this Category.
 
====Grade Category====
Any custom [[Grade_categories|Grade Categories]] that have been created within your site or course will be listed here and will be available for selection.  Select the required Grade Category to add this dataform as a [[Grade_items|Grade item]] within this Category.


===Common module settings===
===Common module settings===


==== Group mode ====
==== Group mode ====
When course group mode is turned on, the [[Groups|group mode]] can be one of three levels: No groups, Separate groups or Visible groups.   
When course group mode is turned on, the [[Groups|group mode]] can be one of four levels: No groups, Separate groups, Visible groups, Separate participants.   
 
*'''No groups''' - There are no groups and all participants share one Dataform area.


'''No groups''' - There are no groups and all students submit their assignments in one Assignment area
*'''Separate groups''' - The dataform is divided to group areas. Participants can add and view entries only within their own group area. Teachers/trainers can view all entries together or by group.


'''Separate groups''' - Students submit their assignments within a separate Group based submission area and teachers/trainers can sort submissions by Group or view All Participants.
*'''Visible groups''' - The dataform is divided to group areas. Participants can add entries only within their own group area but can view entries in all group areas. Teachers/trainers can view all entries together or by group.


'''Visible groups''' - All students submits their assignment within a single Assignment area but may choose which Group to associate their submission with before uploading. Teachers/trainers can sort submissions by Group or view All Participants.
*'''Separate participants''' - This is a dataform virtual group mode whereby the dataform is divided to separate areas by participant. Each participant can view only his/her own entries and teachers entries. Teachers/trainers can view all entries.


====Groupings====
====Groupings====
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====Visible====
====Visible====
Choose whether to Show or Hide the assignment from learner view.  A hidden assignment will be displayed greyed out on the main course page for those with teacher, creator, manager or admin type roles but invisible to students/learners.
Choose whether to Show or Hide the activity from learner view.  A hidden activity will be displayed greyed out on the main course page for those with teacher, creator, manager or admin type roles but invisible to students/learners.


====ID number====
====ID number====
Setting an ID number provides a way of identifying the assignment for grade calculation purposes. If the activity is not included in any grade calculation then the ID number field can be left blank.
Setting an ID number provides a way of identifying the activity for grade calculation purposes. If the activity is not included in any grade calculation then the ID number field can be left blank.


The ID number can also be set in the gradebook, though it can only be edited on the activity settings page.
The ID number can also be set in the gradebook, though it can only be edited on the activity settings page.
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Before a learner has fulfilled the the Grade Conditions specified above and the activity is still inaccessible to them, you can choose whether to show the activity greyed-out on the course page with the grade conditions listed (restriction information) or to hide the activity from learner view entirely.
Before a learner has fulfilled the the Grade Conditions specified above and the activity is still inaccessible to them, you can choose whether to show the activity greyed-out on the course page with the grade conditions listed (restriction information) or to hide the activity from learner view entirely.


==Assignment Type Specific Settings==
==Site administration settings==
The following configuration options are available for an administrator under ''Settings > Site administration > Plugins > Activity modules > Dataform''.


===Advanced uploading of files===
===Maximum fields===
The Advanced upload of files assignment type allows a learner to upload and edit multiple files to form their final submission while the assignment is open and accessible to students.
An Administrator can specify the maximum numbers of ''fields'' that the instructor may add to a dataform activity.


[[Image:Advanceduploadsettings.png|frame|center|Advanced uploading of file Assignment Type Settings]]
By default the maximum fields is set to unlimited (-1).


====Maximum size====
===Maximum views===
This setting specifies the maximum size per file of '''each''' of  the files that the students can upload as part of their submission.  This maximum upload size may only be equal to or less than the course limit (which in turn may only be equal to or less than the site limit)
An Administrator can specify the maximum numbers of ''views'' that the instructor may add to a dataform activity.


====Allow deleting====
By default the maximum views is set to unlimited (-1).
If enabled, students may delete uploaded files at any time before submitting for grading.


====Maximum number of uploaded files====
===Maximum filters===
The maximum number of files which may be uploaded by each learner. As this figure is not displayed anywhere, it is suggested that it is mentioned in the assignment Description.
An Administrator can specify the maximum numbers of ''filters'' that the instructor may add to a dataform activity.


====Allow notes====
By default the maximum filters is set to unlimited (-1).
If enabled, students may enter notes into a text area associated with the assignment
This text box can be used for communication with the grading person, assignment progress description or any other written activity.


====Hide description before available date====
===Maximum entries===
If enabled, the assignment description is hidden before the "Available from" date. Only the assignment name is displayed.
An Administrator can specify the maximum numbers of ''entries'' that may be added by each participant in a dataform activity.  


====Email alerts to teachers====
By default the maximum entries is set to unlimited (-1).
If enabled, teachers receive email notification whenever students add or update an assignment submission.


Only teachers who are able to grade the particular assignment are notified. So, for example, if the course uses separate groups, teachers restricted to particular groups won't receive notification about students in other groups.


====Enable 'Send for marking' button====
[[Image:dataformadmin.png|frame|center|Dataform Module Settings]]
 
Where grading is enabled, the "Send for marking" button allows students to indicate to the teacher that they have finished working on an assignment. The teacher may choose to revert the assignment to draft status (if it requires further work, for example).
 
'''Note:''' this means that the learner can no longer edit their submission (to do so would risk invalidating any work their assessor had done on their submission). If students regret their decision and wish to edit, they need to request that somebody with course editing access reverts them to Draft Status.  This is also true if Send For Marking is never turned on and a submission is uploaded; the teacher must take steps to give the student a chance to resubmit.
 
To revert to the draft stage or let a student resubmit, click on the assignment activity, then click on ''View # submitted assignments,'' in the upper right. On the page with the roster and their submissions, click '''Grade''' (or '''Update''' for students who have already been graded) for the student who should get to resubmit. When the new window opens, click Revert to Draft at the lower right, or click the black '''X''' to delete their files.
 
===Online text===
The Online text assignment type allows a learner to compose and edit text on screen using the standard Moodle HTML Editor. The online text assignment can be set up to allow learners to compose, revise and edit over time or such that the learner only has one opportunity to enter his or her response.
 
====Allow resubmitting====
If set to Yes, students will be allowed to resubmit assignments after they have been graded (for them to be re-graded). This may be useful if the teacher wants to encourage an iterative process to assignment completion.
 
====Email alerts to teachers====
If enabled, teachers receive email notification whenever students add or update an assignment submission. Only teachers who are able to grade the particular assignment are notified.
 
====Comment inline====
If enabled, the submission text will be copied into the feedback comment field during grading, making it easier to comment inline (using a different colour, perhaps) or to edit the original text.  Note that if the teacher makes inline comments and changes, the student's original submission is kept intact.
 
If inline comments are not permitted, then the teacher will see the student’s submission with a separate area for making comments.
 
===Upload a single file===
The Upload single file assignment type allows a learner to upload a single file for their submission while the assignment is open and accessible to students.
 
====Allow resubmitting====
If enabled, students will be allowed to resubmit assignments after they have been graded (for them to be re-graded).
 
====Email alerts to teachers====
If enabled, then teachers are alerted with a short email whenever students add or update an assignment submission.  Only teachers who are able to grade the particular submission are notified. So, for example, if the course uses separate groups, then teachers restricted to particular groups won't receive any notices about students in other groups.
 
====Maximum Size====
This setting specifies the maximum size per file of '''each''' of  the files that the students can upload as part of their submission.  This maximum upload size may only be equal to or less than the course limit (which in turn may only be equal to or less than the site limit).
 
[[Image:uploadsingleasgn.png|frame|center|Upload single file Assignment settings]]
 
===Offline Activity===
The Offline Activity assignment is used when an activity or assessment process is performed outside of Moodle. It could be something elsewhere on the web or in person. Students can see a description of the assignment, but can't upload files. Grading works normally, and students will get notification of their grades.
 
The Offline Activity[[Assignment_module#Assignment_types|Assignment Type]] doesn't currently have any specific settings. 
 
Finally, to save your setting changes and to create your assignment activity choose either''' Save and return to course''' or '''Save and display'''.  To discard your changes click '''Cancel'''.


==Locally assigned roles==
==Locally assigned roles==
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In ''Settings > Assignment administration > Locally assigned roles'' selected users can be given additional roles in the activity. See the Using Moodle [http://moodle.org/mod/forum/discuss.php?d=98208 Custom role for 'Course Monitor'] forum discussion for an example.
In ''Settings > Assignment administration > Locally assigned roles'' selected users can be given additional roles in the activity. See the Using Moodle [http://moodle.org/mod/forum/discuss.php?d=98208 Custom role for 'Course Monitor'] forum discussion for an example.


==Assignment permissions==
==Dataform permissions==
 
Role permissions for the activity can be changed in ''Settings > Assignment administration > Permissions''.
 
==Site administration settings==
 
The following configuration options are available for an administrator under ''Settings > Site administration > Plugins > Activity modules > Assignment''.  They apply to all four assignment types.
 
===Maximum size===
 
An Administrator can specify the maximum size of any individual file uploaded within the Upload Single File or Advanced Upload of Files Assignment type across all courses on the site.  This limit may be equal to or less than course file upload limit
 
===Count===
Applicable the Online Text Assignment type only, you can set whether Moodle automatically counts the number of words or letters of a submission.  A word or number count is displayed in parenthesis to Teachers and Learners after the Last Edited date and time stamp within the Assignment submission.
 
===Show recent submissions===
This option allows everyone to see notifications of submissions in [[Recent activity]] reports and the Recent Activity Block, within a course context.  Note that the default for this option is Yes which means students will be able to see when classmates have submitted or updated any Assignments.
 
[[Image:Assignmentadmin.png|frame|center|Assignment Module Settings]]
 
==See also==


*[[Assignment_permissions|Assignment Permissions]]
Role permissions for the activity can be changed in ''Settings > Dataform administration > Permissions''.

Latest revision as of 08:58, 31 October 2011

This page describes the various configuration options available within the Dataform module - both at the Site level and the Activity level.

Dataform settings

The following configuration options are available when creating or editing/updating a Dataform activity.

General

Name

Give your Dataform a name (e.g. “Report on Topic 1 Content”). The title entered here will be the name that learners see in the course content area. Learners will click on this name to enter and participate in the activity.

Description

The description of the dataform is optional and may include a description of the content of the dataform, instructions for participating in the activity and/or information or resources related to the activity.

For example, if the dataform is used for a graded activity, the instructor can use this area to describe the activity requirements, completion criteria and the grading scheme. The instructor can also add audio/video clips and links to external web content which should be used by participants for completing the task.

The description can be as brief or as detailed as is necessary to meet the needs of participants.

Timing

Available from

The Available from setting prevents participants from adding entries to the dataform before the shown date.

This option allows an instructor to set a day, month, year and time (24 hour clock) from which participants can begin to add and edit entries. Please note that this setting does not hide the activity from the learners. Instead, the learner will see the activity, be able to view the instructions and use any materials you have include in the description, but the learner will not be able to add content, if required, until the Available from date.

By default the Available from date is Disabled. To enable this feature simply tick the Enable checkbox and set the date and time as desired.

Due date

The Due date sets a deadline for participants to complete the activity requirement. Depending on the 'Allow late' setting, submissions after the due date, namely late submissions, are either denied or highlighted.

This option allows an instructor to set a day, month, year and time (24 hour clock) before which learners must complete the activity.

By default the Available from date is Disabled. To Enable this feature simply tick the Enable checkbox and set the date and time as desired.

Notes on Date Settings

Both the Available from and Due dates are displayed for learners in the dataform details, but the Due date is also marked in the course Calendar as a visible reminder for participants and provides a link to the activity.

The use of the Available from and Due date settings will probably be dependent on the overall structure of the course. An instructor who facilitates an open ended course or a course with rolling enrolment, might find it easier to not apply the Available from and Due date settings. This arrangement will allow the learners to access the activity according to their own schedule and progress within the course.

Alternatively, when working within a more structured format or adhering to a timeline, the Available from and Due date settings are useful for keeping learners on schedule. Using the Available from setting will make it possible for learners to preview upcoming activities, while at the same time, prevent them from finishing the course in the first week and not returning for additional activities or information. Likewise, the Due dates help keep the learners from lagging too far behind and decrease the likelihood that the learner will become overwhelmed by having to complete several weeks worth of work at once.

Interval

The interval setting allows the instructor to set a duration (in minutes) to the dataform activity. This setting may be used as an alternate way to set a due date for the activity but more importantly, it may be used together with the 'Number of intervals' setting to set the dataform as a periodic activity.

With the a specified interval the due date is calculated automatically as 'Available from' plus the product of the interval duration (minutes) and the number of intervals.

Number of intervals

Together with the Interval setting, the Number of intervals allows the instructor to set up the dataform as a periodic activity. For example, with a one-week interval duration and the number of intervals set to five, the dataform will function as a weekly activity ending after five weeks.

By default, the number of intervals is set to 1 and disabled. It may be enabled by specifying an interval. With specific interval and number of intervals the due date is calculated automatically (see Interval above).

All the entries settings (e.g. max entries, required entries etc.; see below) are per interval. For example, the activity is set to ten one-week intervals and maximum entries is set to one, participants may add up to one entry every week up to a total of ten entries by the end of the activity.

Allow late

With a designated Due date, if 'Allow late' is set to 'No' (default) participants will not be able to add or edit entries after the Due date, and if 'Allow late' is set to 'Yes' participants will be able to add or edit entries after the Due date but the entries Time modified will be highlighted to indicate late submission.

Entries

Maximum entries

The maximum number of entries a participant may add to the activity.

This setting may be useful for applications such as essay/structured assignment and periodic reports. It also prevents from flooding the activity with unnecessary or spam entries.

Entries required

The number of entries each participant is required to enter before the activity may be considered complete. The participant will see a reminder message upon entering the activity if s/he has not submitted the required number of entries.

Entries to view

The number of entries a participant needs to submit before s/he may see entries by other participants.


Note: If entries are required before viewing, the dataform auto-linking filter should be disabled. This is because the auto-linking filter can't determine whether a participant has submitted the required number of entries.

Editing time limit

Approval

When enabled, each entry needs to be approved by someone with the appropriate role before other users may view it.

Grouped

Locks

Comments

When enabled, participants may view or add comments to entries in the activity, both their own and others'.

Comments tags need to be added to view templates (see views).

Ratings

When enabled, participants may view their entries ratings or add ratings to others' entries in the activity.

Ratings tags need to be added to view templates (see views).

Grade

Scale

Specify the maximum grade or Scale to be applied to the activity. If the dataform is used as a resource or for an ungraded activity, choose No Grade.

Method

Grade Category

Any custom Grade Categories that have been created within your site or course will be listed here and will be available for selection. Select the required Grade Category to add this dataform as a Grade item within this Category.

Common module settings

Group mode

When course group mode is turned on, the group mode can be one of four levels: No groups, Separate groups, Visible groups, Separate participants.

  • No groups - There are no groups and all participants share one Dataform area.
  • Separate groups - The dataform is divided to group areas. Participants can add and view entries only within their own group area. Teachers/trainers can view all entries together or by group.
  • Visible groups - The dataform is divided to group areas. Participants can add entries only within their own group area but can view entries in all group areas. Teachers/trainers can view all entries together or by group.
  • Separate participants - This is a dataform virtual group mode whereby the dataform is divided to separate areas by participant. Each participant can view only his/her own entries and teachers entries. Teachers/trainers can view all entries.

Groupings

Groupings is an Advanced setting. A grouping is a collection of groups within a course. If a existing grouping is selected from the dropdown list, students assigned to groups within the grouping will be able to work together within the group mode specified above.

Visible

Choose whether to Show or Hide the activity from learner view. A hidden activity will be displayed greyed out on the main course page for those with teacher, creator, manager or admin type roles but invisible to students/learners.

ID number

Setting an ID number provides a way of identifying the activity for grade calculation purposes. If the activity is not included in any grade calculation then the ID number field can be left blank.

The ID number can also be set in the gradebook, though it can only be edited on the activity settings page.

Restrict access settings

The Restrict access area becomes visible in Moodle activities and resource settings if Conditional Activities have been enabled.

Allow access from

The Access from date determines the day, month and year students may first access the activity via the assignment name link on the course page. To activate this option click in the Enable checkbox to add a tick.

Allow access until

The Access until date determines the day, month and year students may last access the activity via the assignment name link on the course page. To activate this option click in the Enable checkbox to add a tick.

Note: The difference between access from/to dates and availability settings for the activity is that outside the set dates the latter allows students to view the activity description, whereas access from/to dates prevent access completely.

Restrict access settings in Assignment

Grade Condition

This setting determines any grade conditions which must be met in order for students to access the activity. Multiple grade conditions may be set using the 'Add 2 grade conditions to form' button. If there are multiples completion conditions applied to an activity, it will only be accessible to learners when all grade conditions are met. See Conditional Activities for more information.

Before activity can be accessed

Before a learner has fulfilled the the Grade Conditions specified above and the activity is still inaccessible to them, you can choose whether to show the activity greyed-out on the course page with the grade conditions listed (restriction information) or to hide the activity from learner view entirely.

Site administration settings

The following configuration options are available for an administrator under Settings > Site administration > Plugins > Activity modules > Dataform.

Maximum fields

An Administrator can specify the maximum numbers of fields that the instructor may add to a dataform activity.

By default the maximum fields is set to unlimited (-1).

Maximum views

An Administrator can specify the maximum numbers of views that the instructor may add to a dataform activity.

By default the maximum views is set to unlimited (-1).

Maximum filters

An Administrator can specify the maximum numbers of filters that the instructor may add to a dataform activity.

By default the maximum filters is set to unlimited (-1).

Maximum entries

An Administrator can specify the maximum numbers of entries that may be added by each participant in a dataform activity.

By default the maximum entries is set to unlimited (-1).


File:dataformadmin.png
Dataform Module Settings

Locally assigned roles

In Settings > Assignment administration > Locally assigned roles selected users can be given additional roles in the activity. See the Using Moodle Custom role for 'Course Monitor' forum discussion for an example.

Dataform permissions

Role permissions for the activity can be changed in Settings > Dataform administration > Permissions.

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